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September 17, 2018 Board Meeting Minutes

  PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

September 17, 2018 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 6:00 P.M. on Monday, September 17, 2018. Those answering roll call were: Heidi McKee, Kristel Schlorff, Dawn Foster, Jason Penman, Steve Richey, and Sandra Heiman. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod; Eve Phillips, Jeff Svendsen, Valerie Kreiser, Deanna Tausch, and Kelly Wood (teachers at Paw Paw); Angie Lampson, Rose Kidd, Tiffany Duncan, Scott Hardwick, Trish Sellers, Amber Edwards, Sue Cox, Jim Cox, Karen Vlasaty, Connie Shannon, June Safranek, Bev Schrader, and Wayne Pierce.

 

Public Hearing on 2018-2019 Budget

Public hearing concerning the 2018-2019 Budget was opened to the public at 6:07 P.M. There were no public comments. Hearing was closed at 6:15 PM.

           

            Kristel Schlorff, seconded by Dawn Foster, made a motion to adopt the 2018-2019 Budget as finalized during the public hearing.

            Motion passed unanimously by a roll call vote, 6-0.

Approval of the Minutes:

            Jason Penman, seconded by Heidi McKee, made a motion to approve the minutes of the Regular Board Meeting of August 20, 2018 as presented.   

            Motion passed unanimously by a roll call vote, 6-0.

 

Steve Richey, seconded by Sandra Heiman, made a motion to approve the minutes of the Closed Session of August 20, 2018 as presented.

            Motion passed unanimously by a roll call vote, 6-0.

 

Consent Agenda Items:

 

Kristel Schlorff, seconded by Sandra Heiman, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 194,333.75       

           OP/M:             $ 21,446.86       

                        TRANS:              $ 11,028.99       

                         IMRF:              $ 4,143.48          

                        TORT:              $ 16,516.38          

           DEBT SERVICE:              $ 0  

CAPITAL IMPROVEMENTS:      $ 3,428.45

            FIRE/SAFETY:                $ 1,837.59

                       TOTAL:              $ 252,735.50  

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 6-0.

Board of Education

Regular Meeting – Monday, September 17, 2018

Page 2

 

Open Forum: Sue and Jim Cox stated they were just wanting to hear information on the deactivation. Connie Shannon was also here for deactivation information.

Items for Discussion and/or Action:

  1. Deactivation Information

The Board is putting together a question and answer pamphlet that will be ready to be mailed out hopefully within the next week. They will also hold additional meetings on the deactivation as necessary. The pamphlet will also be available on the school website as well as Facebook.

 

Old Business

  1. Approve Recommendation to Select a Performance Contracting Partner.

Motion by Steve Richey, seconded by Sandra Heiman, to Approve Recommendation to Select a Performance Contracting Partner. “After a thorough review and evaluation of the Request-for-Proposal responses, the Board of Education hereby selects Trane as the District’s Qualified Provider, pursuant to Illinois School Code 105 ILCS 5 Article 19b, to proceed with detailed engineering and project development for a district-wide Guaranteed Cost Savings Performance Contract. District Administration is hereby authorized to issue a letter-of-intent to negotiate in good faith with Trane to finalize a Guaranteed Cost Savings Performance Contract pending development of a final project scope of work, cost and savings for final Board review.”        

           Motion passed unanimously by a roll call vote, 6-0.

 

New Business

  1. Approve FFA Trip to National Convention.

       Motion by Jason Penman, seconded by Sandra Heiman, to Approve FFA Trip to National       Convention.       

            Motion passed unanimously by a roll call vote, 6-0.

  1. Approve Student Request for Early Graduation.

       Motion by Jason Penman, seconded by Sandra Heiman, to Approve Student Request for Early          Graduation.

         Motion passed unanimously by a roll call vote, 6-0.

c.   Approve PowerSchool as New Student Management/Financial Software. 

      Motion by Kristel Schlorff, seconded by Dawn Foster, to Approve PowerSchool as New Student       Management/Financial Software.

         Motion passed unanimously by a roll call vote, 6-0.

d.   Approve Playground Lighting Bid from Ficek Electrical.        

      Motion by Jason Penman, seconded by Heidi McKee, to Approve Playground Lighting Bid from       Ficek Electrical.

         Motion passed unanimously by a roll call vote, 6-0.

Board of Education

Regular Meeting – Monday, September 17, 2018

Page 3

        

Administrative Report:   We have been unable to schedule and coordinate a common time for meetings. Additionally, I was hoping to be able to wait until Ashley Stahl is back from maternity leave as she is pivotal to many of the goal processes. She will return to work on September 24th.

            Direct Energy is the company who supplies the district with our electric energy. Attached in the packet is a letter from them that essentially states the Federal Energy Regulatory Commission has approved a request to pass on the increased costs associated with transmission lines/system upgrades. In other words, their supplier is allowed to charge them more and they will be passing that increase on the consumer. There has been no information shared about how this will affect our current billing or what the increase will be.

            We were recently notified of an audit from ISBE for our Title programs. The audit was scheduled and the auditor audited all the Title programs along with all related transportation expenses. There were three findings: 1) Although the state consultant has allowed us to claim partial costs for bookkeeping and nursing, it is considered supplanting vs. supplementing and we can no longer claim those costs; 2) Our old auditors allowed us to put all the federal grant funds in a general ledger but we need to separate Title funds and create separate ledger accounts specifically for those; 3) Even though our transportation claim cannot be submitted unless we claim depreciation on our buses, that didn’t show up in the final claim so we will be entitled to a little over $18,000 in reimbursement from the state.

            I am also including the latest scores from PARCC, SAT, and Illinois State Science Assessment. On the SAT tests, last year’s Junior class performed very close to state averages. Illinois Science Assessments showed a marked improvement over last year, when none of our students met standards. The 2018 scores reflect approximately 2/3 of our students met the standards, which is slightly above state average. PARCC scores continue to show much needed improvements. We will be looking at these scores as part of the district goals to improve scores on standardized testing.

 

Enclosures:  None

     

Additional:  None

 

Closed Session:

 

Kristel Schlorff, seconded by Dawn Foster, made a motion to adjourn to closed session at 6:38 P.M. for the purpose of discussing employment, compensation, discipline, performance or dismissal of specific employees; student disciplinary case, and other matters related to individual students; collective bargaining; and for the purpose of discussing litigation when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal (5 ILCS 120/2 (c)(1)) at 7:36 P.M.

            Motion passed unanimously by a roll call vote 6-0.

 

            Motion by Kristel Schlorff, seconded by Jason Penman, to come out of closed session at 7:44 P.M.

            Motion passed unanimously by a roll call vote, 6-0.

 

Board of Education

Regular Meeting – Monday, September 17, 2018

Page 4

 

Action Items:

 

  1. Approve Employment of Paula Cates as Bus Driver.

Kristel Schlorff, seconded by Jason Penman, made a motion to Approve Employment of Paula Cates as Bus Driver.

                        Motion passed unanimously with a roll call vote, 6-0.

  1. Approve Employment of Vicky Atkinson as Bus Driver.

               Steve Richey, seconded by Dawn Foster, made a motion to Approve Employment of Vicky Atkinson                            as Bus Driver.

            Motion passed unanimously with a roll call vote, 6-0.

  1. Approve Extra Curricular Positions as Presented.

            Jason Penman, seconded by Kristel Schlorff, made a motion to Approve Extra Curricular Positions as         Presented.

Motion passed unanimously with a roll call vote, 6-0.

 

Adjournment:

 

Kristel Schlorff, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 7:49 P.M.

Motion passed unanimously by a roll call vote, 6-0.