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August 20, 2018 Board Meeting Minutes

 

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR MEETING

BOARD OF EDUCATION MINUTES

August 20, 2018

Paw Paw Elementary School – Rm. #9

Paw Paw, Illinois

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order on Monday, August 20, 2018 by Heidi McKee, President, at 6:00 p.m. Those answering roll call were:  Jason Penman, Heidi McKee, Steve Richey, Kristel Schlorff, Dawn Foster and Sandra Heiman and Mark Dunklau.  Also present were Superintendent Mr. Stan Adcock, Patty Torman, new teachers Kelly Wood, Emily Leonhardt, Daniele Luetke, Emily Cook and Angie Scott; Kim Gudmunson, teacher at Paw Paw;   Scott Hardwick, Tiffany Duncan, representatives from TRANE;  Laura Webber and Bob Fogarty, representatives from GRP; Grisel Alderson, Amber Edwards, Nicole Faber, Bev Schrader, Emmy Truckenbrod, Jared Penman, Carol Wolter and Karen Vlasaty.

 

  APPROVAL OF THE MINUTES:

Mark Dunklau, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of July 16, 2018 as presented.   

            Motion passed unanimously by a roll call vote, 7-0.

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the minutes of the Closed Session of July 16, 2018 as presented.

            Motion passed unanimously by a roll call vote, 7-0.

Mark Dunklau, seconded by Heidi McKee, made a motion to approve the minutes of the Closed Session of July 11, 2018 as presented.

            Motion passed unanimously by a roll call vote, 7-0.

Mark Dunklau, seconded by Sandra Heiman, made a motion to approve the minutes of the Special Board Meeting of August 13, 2018, 2018 as presented.

            Motion passed unanimously by a roll call vote, 7-0.

Heidi McKee, seconded by Kristel Schlorff, made a motion to approve the Consent Agenda Items as presented:

            A).       Approval of the additions/corrections, as follows:

                                  ED:      $ 160,367.65

               OP/M:      $ 23,888.66

            DEBT SERVICE:     $ 0                                                                                                                                             TRANS:      $ 20,345.95  

                              IMRF:       $ 4,787.22

    CAPITAL PROJECTS:       $ 1,711.10

          WORKING CASH:      $ 0

                             TORT:       $ 5,409.59   

                FIRE SAFETY:       $0                                          

_____________          

                          TOTAL:        $ 216,510.17

           

Board of Education

Regular Meeting – August 20, 2018

Page 2

 

            B).       Approval of the Treasurer’s Report as submitted by Eunice Rogers, District                                   Treasurer;

            C).       The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 7-0.

             

Open Forum: 

            No one

Items for Discussion:

  1.  Recognition of PTO for Playground Improvements – the ladies were given a standing ovation for their efforts to fundraise and put in place the new playground. They did not have a date for the grand opening.
  2.  Committee Reports – Insurance Committee and New Insurance Options – Mr. Adcock stated that Blue Cross/Blue Shield will be dropping our current policy, but they will come back with a couple of new plans once all employees on our insurance fill out the questionnaire.
  3.   Performance Contracting Presentations from GRP and Trane – Energy companies GRP Mechanical Contractors and Trane Comprehensive Solutions each gave thirty minute presentations on options for improving the schools infrastructure, reducing energy costs and managing maintenance.  The board said they would look at what the companies gave them and will get back to them to decide on a company.

 

Old Business:

  1.            Approve Board Resolution to Place on the November 2018 Ballot, Paw Paw High School Deactivation and Subsequent Student Attendance to Indian Creek High School on a Tuition Basis at a Cost of $10,000 Per Student for School Years 2019-2020 and 2020-2021 – “The official board resolution is attached and must be read aloud before approval” stated Mr. Adcock.  Dawn Foster read the entire resolution out loud before the Board voted on it.

                        Mark Dunklau, seconded by Jason Penman, made a motion to approve Board   Resolution to Place on the November 2018 Ballot Paw Paw High School   Deactivation and Subsequent Student Attendance to Indian Creek High School on a Tuition Basis at a Cost of $10,000                                Per  Student for School Years 2019-2020 and 2020-2021.

                         Motion passed by a roll call vote, 5-2 with Heidi McKee voting no and Dawn Foster voting present.

 

New Business:

  1.  Approve Recommendation to Select a Performance Contracting Partner –table

 

Board of Education

Regular Meeting – August 20, 2018

Page 3

 

  1.            Approve Permanent Cash Transfer of $10,000 From Working Cash to Operations and Maintenance Fund Retroactive to June 30, 2018 - the

                        original amount was transferred from Working Cash to Operations and                                           Maintenance as a loan.  That money needs re-classified as a permanent                                        transfer to keep the books in order.

                       Mark Dunklau, seconded by Sandra Heiman, made a motion to approve                                        Permanent Cash Transfer of $10,000 From Working Cash to Operations and                                Maintenance Fund Retroactive to June 30, 2018.

                        Motion passed unanimously by a roll call vote, 7-0.

           

  1.  Approve 1:1 Technology Student and Parent/Guardian Handbook - We are taking grades 6-12 to one to one with technology by providing each student with a Chrome Book.  The handbook was attached which spelled out the policy for possession and use of that equipment.  Both parents and students must sign prior to being issued the Chrome Book

Heidi McKee, seconded by Jason Penman, made a motion to approve 1:1 Technology Student and Parent/Guardian Handbook. 

                          Motion passed unanimously by a roll call vote, 7-0.

 

Approve Employment, Resignations, Extra-Curricular Positions, Volunteer               Coaching Positions and Other Personnel Issues - CS

Administrative Report:

District Goals Progress – I have been able to get volunteers to participate in the Leadership Team.  Our first meeting will be Tuesday morning August 28th.    At that time we will begin work on a plan to implement track and evaluate our progress and success of these goals.

Tree Removal – On Wednesday August 8, 2018 the tree service we previously hired, came to Paw Paw and removed three trees and ground/buried four stumps.

Health Insurance – We had a Health Insurance Committee meeting last week because our discussions with Indian Creek yielded the possibility of saving on health insurance while improving policy benefits.  Currently all staff are completing applications for this company to determine if we are a) healthy enough to join the group b) if we can join the group with Indian Creek or c) if we can obtain standalone insurance for just Paw Paw.

Electrical Updates – This week Randy Ikler spent several days in district moving electrical lines and outlets to try to clear up issues and HLS violations which do not allow for the use of extension cords.  He also installed several exit/safety lights to be in compliance with Illinois School Codes.

LCSEA Non-Certified Staff Contract Negotiations – Be the time we meet, the contract should be ratified by both the LCSEA non-certified bargaining unit as well as the LCSEA Board of Control.

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Regular Meeting – August 20, 2018

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1:1 Update – We will be issuing Chrome Books to grades 6-12.  We will need to roll out applications as well as Google Classroom as both become available and as soon as we can get the staff appropriately trained.

       

Coke – Last year I became aware that we were losing money on our Coke machines.  Our issue was that we were not charging as much as we were paying.  I could have increased the price at that time, but an even bigger issue was that we were only selling about 60% - 70% of our minimum order, which means we were throwing out 30% - 40% when it reached expiration.

I had the machines shut off and called Coca-Cola and they will remove the five machines that we have.

Key Fobs – I have not been able to put together a list yet since software has crashed.   As it stands now, until I can get a new security system update, we have no idea which fob is assigned to whom as we have simply given out the fobs which were turned in to the new staff.

Ashey’s Law – Essentially, students now have a legal right to ingest marijuana for medical purposes on school property and school buses as long as they meet the legal requirements for said consumption.  Only item of note is the cannabis cannot be smoked.

Enrollment – K-16; 1st – 8; 2nd – 19; 3rd – 9; 4th – 13; 5th – 22; 6th – 11; 7th – 18; 8th – 11; 9th – 18; 10 – 20; 1lth – 8; and 12 – 15, for a total of students 187.

Enclosures:

None.

Additional:

            Steve Richey mentioned that he would like to see lights facing the playground.  Can we have a light installed?  He asked if we can have a light installed?

         

Closed Session:

            Mark Dunklau, seconded by Dawn foster, made a motion to adjourn to closed session for the purpose of discussing employment, compensation, discipline, performance or dismissal of specific employees; student disciplinary case, and other matters related to individual students; collective bargaining; and for the purpose of discussing litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal at 7:42 p.m.

            Motion passed unanimously by a roll call vote, 7-0.

            Mark Dunklau, seconded by Heidi McKee, made a motion to come out of closed session at 9:07 PM.

            Motion passed unanimously by a roll call vote, 7-0.

 

Board of Education

Regular Meeting – August 20, 2018

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Action Items:

            Kristel Schlorff, seconded by Mark Dunklau, made a motion to approve employment of             Daniele Luetke as Third Grade Teacher

            Motion passed unanimously by a roll call vote, 7-0.

 

            Heidi McKee, seconded by Steve Richey, made a motion to approve employment of             Christine McCarthy as Fifth Grade Teacher.

           Motion passed unanimously by a roll call vote, 7-0.

 

            Jason Penman, seconded by Sandra Heiman, made a motion to approve the             employment of Aerik Fike as Jr. High (6/7) Science/Math Teacher.

            Motion passed by a roll call vote, 7-0.

 

            Heidi McKee, seconded by Kristel Schlorff, made a motion accept the resignation of             Amanda Kent.

            Motion passed unanimously by a roll call vote, 7-0.

 

            Mark Dunklau, seconded by Steve Richey, made a motion to approve Non-Certified        Staff Pay Increase for 2018-19.

            Motion passed by a roll call vote, 6-1 with Jason Penman voting present.

 

            Action Concerning Change of Current Attorney and Services - Tabled

            Jason Penman, seconded by Kristel Schlorff, made a motion to approve the Extra-            Curricular Positions as presented.

            Motion passed unanimously by a roll call vote, 7-0.

Adjournment:

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

            Mark Dunklau, seconded by Jason Penman, made a motion to adjourn the Regular        

            Board Meeting of the Paw Paw Community Unit District #271 at 9:33 P.M.

Motion passed unanimously by a roll call vote, 7-0.