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May 21, 2018 Meeting Minutes

 

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

May 21, 2018 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            Vice President, Kristel Schlorff, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:02 P.M. on Monday, May 21, 2018. Those answering roll call were: Kristel Schlorff, Jason Penman, Steve Richey, and Mark Dunklau. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, Blake Strong, Josh Sarver, Erica Surges, April Moorehead, Shannon Wiercinski (teachers at Paw Paw); Mary Curtis, Kellylyn Wood, Grisel Alderson, Nicole Faber, Amber Edwards, Karen Vlasaty, and Bev Schrader.

 

Approval of the Minutes:

            Mark Dunklau, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of April 16, 2018 as presented.   

            Motion passed unanimously by a roll call vote, 4-0.

 

Mark Dunklau, seconded by Jason Penman, made a motion to approve the minutes of the Closed Session of April 16, 2018 as presented.

            Motion passed unanimously by a roll call vote, 4-0.

 

Jason Penman, seconded by Mark Dunklau, made a motion to approve the minutes of the Special Board Meeting of April 14, 2018 as presented.  

            Motion passed unanimously by a roll call vote, 4-0.

 

Kristel Schlorff, seconded by Steve Richey, made a motion to approve the minutes of the Closed Session of April 14, 2018 as presented.

            Motion passed unanimously by a roll call vote, 4-0.

 

Mark Dunklau, seconded by Jason Penman, made a motion to approve the minutes of the Special Board Meeting of April 21, 2018 as presented.  

            Motion passed unanimously by a roll call vote, 4-0.

 

Steve Richey, seconded by Jason Penman, made a motion to approve the minutes of the Closed Session of April 21, 2018 as presented.

            Motion passed unanimously by a roll call vote, 4-0.

 

 

 

Board of Education

Regular Meeting – Monday, May 21, 2018

Page 2

 

Consent Agenda Items:

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 186,432.39     

            OP/M:             $ 22,462.36     

                        TRANS:              $ 9,004.61      

                         IMRF:              $ 10,299.77        

                        TORT:              $ 4,578.43        

           DEBT SERVICE:              $ 0

CAPITAL IMPROVEMENTS:      $ 0                   

                       TOTAL:              $ 232,777.56

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 4-0.

 

Open Forum: 

            Josh Sarver thanked the Board for the opportunity to teach at Paw Paw and to be part of something great. He said he appreciated the experiences he had here and would treasure the memories.

 

            April Moorehead said the Soles4Souls shoe donation program had collected 1,228 pairs of shoes to donate this school year. Soles4Souls is a world-wide shoe donation organization helping populations in crisis at home and abroad. Mrs. Moorehead thanked the Board for allowing the students to learn about, and to practice, altruism. Mrs. Moorehead also thanked the families who support the program year after year. First Grade won the competition for most pairs donated and earned a pizza party.

           

            It was announced that former Paw Paw Second Grade teacher, Nancy Hartz, had passed away.

 

Items for Discussion:

 

  1. Committee Report(s) – Buildings and Grounds: Bid Recommendations for Roofing Block Building and Tree Removal

Mark Dunklau asked if all contractors were insured and bonded and Mr. Adcock stated they were. Brockman Builders bid was selected for roofing and Jerrys Tree and Crane Service was selected for the tree removal.

  1. Board Goals and Action Plan

Kristel Schlorff asked about the peer evaluations and if those evaluations would be considered formal. Mr. Adcock said that formal evaluations could only be done by staff certificated to do so and the peer evaluations would serve to offer feedback and knowledge among staff.

 

Dawn Foster entered at 7:11P.M.

 

 

Board of Education

Regular Meeting – Monday, May 21, 2018

Page 3

Old Business

  1.  Approve Board Goals and Action Plans.

Motion by Mark Dunklau, seconded by Kristel Schlorff, to Approve Board Goals and Action Plans.

           Motion passed unanimously by a roll call vote, 5-0.

 

 

New Business

1. Approve Roofing Bid from Brockman Builders and Trim in the amount of $10,997.18.

Motion by Mark Dunklau, seconded by Jason Penman, to Approve Roofing Bid from Brockman Builders and Trim in the amount of $10,997.18.       

            Motion passed unanimously by a roll call vote, 5-0.

2. Approve Tree Removal/Stump Grinding Bid from Jerrys Tree Service in the amount of $3,000.

Motion by Steve Richey, seconded by Mark Dunklau, to Approve Tree Removal/Stump Grinding Bid from Jerrys Tree Service in the amount of $3,000.      

            Motion passed unanimously by a roll call vote, 5-0.

3. Approve Prevailing Wage Resolution for 2018-2019 School Year.

Motion by Mark Dunklau, seconded by Jason Penman, to Approve Prevailing Wage Resolution for 2018-2019 School Year.

            Motion passed unanimously by a roll call vote, 5-0.

4. Approve Plan for Class Sharing with Indian Creek.

Motion by Jason Penman, seconded by Kristel Schlorff, to Approve Plan for Class Sharing with Indian Creek.

           Motion passed unanimously by a roll call vote, 5-0. 

                     5.  Approve Schedule for 2018-2019 School Year.

Motion by Mark Dunklau, seconded by Steve Richey, to Approve Schedule for 2018-2019 School Year.

           Motion passed unanimously by a roll call vote, 5-0. 

6.  Approve Student Handbook for 2018-2019 School Year with the change to approve shared classes for all students.

Motion by Mark Dunklau, seconded by Dawn Foster, to Approve Student Handbook for 2018-2019 School Year with the change to approve shared classes for all students.       

         Motion passed unanimously by a roll call vote, 5-0.

7.  Approve Gorenz and Associates, Ltd. as Financial Auditors for FY ending June 30, 2018 with a fee not to exceed $12,000.

Motion by Kristel Schlorff, seconded by Mark Dunklau, to Approve Gorenz and Associates, Ltd. as Financial Auditors for FY ending June 30, 2018 with a fee not to exceed $12,000.        

         Motion passed unanimously by a roll call vote, 5-0.

8.  Approve FFA Trip to State Convention and Use of School Bus.

Motion by Mark Dunklau, seconded by Jason Penman, to Approve FFA Trip to State Convention and Use of School Bus.

         Motion passed unanimously by a roll call vote, 5-0.

 

       Board of Education

Regular Meeting – Monday, May 21, 2018

Page 4

 

9.  Approve Letting of Fuel Bids.

Motion by Mark Dunklau, seconded by Steve Richey, to Approve Letting of Fuel Bids.   

                                    Motion passed unanimously by a roll call vote, 5-0.

      10.  Approve Letting of Milk Bids.

Motion by Steve Richey, seconded by Mark Dunklau, to Approve Letting of Milk Bids.   

                                    Motion passed unanimously by a roll call vote, 5-0.

      11.  Approve Letting of Bread Bids.

Motion by Kristel Schlorff, seconded by Mark Dunklau, to Approve Letting of Bread Bids.        

                                    Motion passed unanimously by a roll call vote, 5-0.

      12.  Approve Donating Old Playground Equipment to Lions Club as Scrap.

Motion by Mark Dunklau, seconded by Jason Penman, to Approve Donating Old Playground Equipment to Lions Club as Scrap.  

                                    Motion passed unanimously by a roll call vote, 5-0.

 

Administrative Report:   Mr. Adcock has been asked about revenues the school receives from the Mendota Wind Farm property taxes. The County Assessor informed him that the EAV on the wind farm is not separated from all other EAV and each turbine is assessed as well as the land it is on. The revenue from the wind farm given to the school each year is about $370,000.

            The District’s HRA administrator, Employee Benefits Corporation, recently informed the school that they experienced a data breach and offered to notify employees on the school’s behalf. They mailed out explanation letters to those who may be affected and offered one free year of credit monitoring.

            The feasibility study for deactivating the Paw Paw High School and sending students to Indian Creek is being finished and should be ready for the June Board meeting.

            The Basic Ag class was given the assignment to design, plan, research, and budget landscaping for the area on the south side of the cafeteria. Finished work can be seen on the school’s Facebook page “Paw Paw CUSD #271”.

            Mr. Adcock reported that he enjoyed his pizza lunch with the Good Behavior Award students today.

 

Enclosures:  None

     

Additional:  None

 

Closed Session:

 

Mark Dunklau, seconded by Dawn Foster, made a motion to adjourn to closed session for the purpose of discussing employment, compensation, discipline, performance or dismissal of specific employees; student disciplinary case, and other matters related to individual students; collective bargaining; and for the purpose of discussing litigation when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal (5 ILCS 120/2 (c)(1)) at 7:36 P.M.

            Motion passed unanimously by a roll call vote 5-0.

 

            Motion by Mark Dunklau, seconded by Kristel Schlorff, to come out of closed session at 9:19 P.M.

            Motion passed unanimously by a roll call vote, 5-0.

 

 

Board of Education

Regular Meeting – Monday, May 21, 2018

Page 5

 

Action Items:

 

  1. Approve Employment of Kellylyn Wood as 6-12 Science Teacher beginning 2018-2019 School Year.

Steve Richey, seconded by Jason Penman, made a motion to Approve Employment of Kellylyn Wood as 6-12 Science Teacher beginning 2018-2019 School Year.

                        Motion passed unanimously with a roll call vote, 5-0.

  1. Approve Employment of Bridget Disler as 6-12 ELA Teacher beginning 2018-2019 School Year.

             Mark Dunklau, seconded by Steve Richey, made a motion to Approve Employment of Bridget Disler              as 6-12 ELA Teacher beginning 2018-2019 School Year.

            Motion passed unanimously with a roll call vote, 5-0.

  1. Accept Resignation of Jessica Kolka as K-12 full-time School Social Worker.

Kristel Schlorff, seconded by Steve Richey, made a motion to Accept Resignation of Jessica Kolka as K-12 full-time School Social Worker.

Motion passed unanimously with a roll call vote, 5-0.

  1. Accept Resignation of Tabitha Leonard as K-6 Special Education Teacher.

Mark Dunklau, seconded by Jason Penman, made a motion to Accept Resignation of Tabitha Leonard as K-6 Special Education Teacher.

      Motion passed unanimously by a roll call vote, 5-0. 

  1. Accept Resignation of Jill Hoelzer as HS Musical Director.

Mark Dunklau, seconded by Jason Penman, made a motion to Accept Resignation of Jill Hoelzer as HS Musical Director.

      Motion passed unanimously by a roll call vote, 5-0. 

  1. Approve Employment of Summer Help: Josef McKee, LeeAnn Smith, Haley Oros, and Kaylee Nelson.

Mark Dunklau, seconded by Jason Penman, made a motion to Approve Employment of Summer Help: Josef McKee, LeeAnn Smith, Haley Oros, and Kaylee Nelson.

                  Motion passed unanimously by a roll call vote, 5-0.

  1. Approve Three-year Contract Between Paw Paw CUSD #271 and The Paw Paw Education Association for 2018-19, 2019-20, 2020-21, pending corrections and amendments.

            Mark Dunklau, seconded by Dawn Foster, made a motion to Approve Three-year Contract Between                          Paw Paw CUSD #271 and The Paw Paw Education Association for 2018-19, 2019-20, 2020-21,                                pending corrections and amendments.

                  Motion passed unanimously by a roll call vote, 5-0.

 

Adjournment:

 

Kristel Schlorff, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:22 P.M.

Motion passed unanimously by a roll call vote, 5-0.