Back to top

April 16, 2018 Meeting Minutes

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD MEETING

BOARD OF EDUCATION MINUTES

April 16, 2018

Paw Paw Elementary School – Rm #9

Paw Paw, Illinois

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order on Monday, April 16, 2018 by Heidi McKee, President, at 7:00 p.m. Those answering roll call were:  Jason Penman, Heidi McKee, Steve Richey, Dawn Foster, Kristel Schlorff, Sandra Heiman and Mark Dunklau.  Also present were Superintendent Stan Adcock, Patty Torman, Scott Hardwick and Tiffany Duncan, representatives from TRANE; Jeff Svendsen, Joetta Delay, Caytlin Prodzenski, Karen Vlasaty, Nicole Faber, John Hoelzer, Ashtey Stah, Kim Gunderson teachers at Paw Paw, Scott and Jenny Oros, Joshua Mateja, Samantha Ladson, Josef McKee, Bev Schrader, Grisel Alderson, Sue Johnston, Melinda Hopkins, Esra Dogan, Mary Mendoza, Amber Edwards, Jacob Williams and Jocelyn Hopkins.

 

 

APPROVAL OF THE MINUTES:

 

Mark Dunklau, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of March 19, 2018 as presented.  

            Motion passed unanimously by a roll call vote, 7-0. 

 

Mark Dunklau, seconded by Jason Penman, made a motion to approve the minutes of the Closed Session of March 19, 2018 as presented.

            Motion passed unanimously by a roll call vote, 7-0. 

 

Kristel Schlorff, seconded by Dawn Foster, made a motion to approve the Consent Agenda Items as presented:

            A).       Approval of the additions/corrections, as follows:

                              Ed.:          $ 179,753.65

             OP/M:          $ 22,391.71  

                        TRANS:         $ 7,720.43  

                           IMRF:          $ 4,095.59      

                           TORT:         $ 3,869.85     

CAPITAL PROJECTS:        $ - 0 - 

     WORKING CASH:          $ - 0 -

           FIRE/SAFETY:         $ - 0 -___________                                                

                        TOTAL:           $ 217,831.23

            B).       Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).       The Financial Reports as presented.

            D).       Administrative/Board Member Reimbursement.

Motion passed unanimously by a roll call vote, 7-0.

 

Open Forum:

 

            Jeff Svendsen talked to the Board about the FFA upcoming convention June 12-14, the FFA would need a bus.  Mr. Adcock responded that this will be on the Agenda for May to be approved.

 

Board of Education

Regular Meeting – Monday, April 16, 2018

Page 2

 

            Samantha Ladson led a group of seniors in detailing the experiences they had on their recent class trip to Cozumel.  They thanked the Board for the opportunity for this experience as some of the students had never been out of the state let alone out of the country.  They were given a private tour of the Mayan ruins by a Mayan man.   They were able to see how a different culture lives and what they value.  Samantha asked the Board that since there were still funds remaining in their trip account, if the seniors could use the extra money for their whole class to go to Great America on May 12th?

            Jenny Oros addressed the Board about the upcoming Prom “Winter Wonderland”. She said they were going to use a dumpster to get rid of some of the trees that they used at last years prom.  She asked if they could put the dumpster on school property.  Mr. Adcock said he will talk with Jenny after she finds out the cost of the dumpster.  Mrs. Oros went on to say that Prom was April 28th and everything was a go.  The prom is going to be in the golf cart building on Wheeler Street, with the Olive Garden doing the catering.

 

            Items for Discussion:

 

  1. Staff Presentation on the Bulldog Creed – Mr. John Hoelzer and Mrs.
    Tabitha Leonard, teachers at Paw Paw, got up to give this proposed presentation.  The Bulldog Creed is an implementation encouraging positive behavior and choices in all students, staff and visitors.  The teachers were in agreement with this for the entire school.  It would be implemented next school year, and Mr. Hoelzer said they would come back to the board for some money to buy big banners so they could grab the attention of students when they entered the building, smaller banners for the classrooms, etc.  They were excited about it because it would help give the students a sense of pride in themselves and their school.
  2. Performance Contracting Presentation by Trane – The representatives from Trane, Tiffany Duncan and Scott Hardwick, how their performance would work, what areas they feel need to be addressed and financial options.  Once they completed their presentation they asked if the board would authorize Mr. Adcock to put out a Request for Proposal (RFP) for the work, which is a legal requirement.  Mr. Adcock stated that Board isn’t under any obligation to put out the RFP and they are under no obligation to accept any of the proposals.  The Board thanked them and moved on.  They would take it under advisement.

 

Old Business

  1. Second Reading and Approval of Board Polices 2:260, 5:20, 5:20-E, 4:40, 5:200, 6:180 and 6:230.

Kristel Schlorff, seconded by Mark Dunklau, made a motion to approve the Board Policies 2:260, 5:20, 5:20-E, 4:40, 5:200, 6:180 and 6:230.

Motion passed by a roll call vote, 7-0.

  1. Approve Intergovernmental Agreement for Athletics Cooperative with Indian Creek - Tabled

 

 

 

 

 

Board of Education

Regular Meeting – Monday, April 16, 2018

Page 3

 

New Business

 

  1. Approve PTO Playground Donation and School Pea Gravel Purchase- Nicole Faber did a presentation with photographs of the proposed playground that was decided on to purchase.  They also decided to place pea gravel around the new playground and asked the Board if they would be willing to pay for that and ok the playground so they could order it before the deadline, which they wanted to avoid.  They had the money that was raised by fundraising this entire year, which has over $45,000. 

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the PTO Playground Donation and the School Pea Gravel Purchase and to add on the $7000 border purchase to be paid by the Board.

Motion passed by a roll call vote, 7-0.

  1. Approve Board Meeting Schedule for 2018-19 – the schedule was ok’d by everyone, except Heidi brought up that if the Board didn’t have any objections could the meetings take place at 6:00 PM instead of 7:00 PM?  The board had no objections.  It will start at the July 16th meeting.

 

Mark Dunklau, seconded by Heidi McKee, made a motion to approve the Board Meeting Schedule with a start time of 6:00 PM.It will start at the July 16 meeting,

Motion passed by a roll call vote, 7-0.

  1. Approve Bid Letting for Tree Removal and Stump grinding – Mr. Adcock said that there was a couple of trees that needed to be removed and the stump, left over when Com Ed cut a tree down, needed to be ground down.

 

Mark Dunklau, seconded by Sandra Heiman, made a motion to approve the letting of bids for Tree Removal and Stump Grinding.

Motion passed by a roll call vote, 7-0.

 

  1. Discussion and Approval of Travel Team use of HS Gym – this is a team       that will be coached by Dave Glenn.  The team make-up is of area boys which    includes Paw Paw.  Angie Lampson said that the team does not have a home gym so the team uses area gyms for practice.  All the proper paperwork is in line, the insurance is appropriate and the schools liability is negligible.

 

       Kristel Schlorff, seconded by Jason Penman, made a motion to approve the Travel Team’s use of the high school gym and it would be available to all kids.

         Motion passed by a roll call vote, 7-0.

  1. Approval of Feasibility Study with Indian Creek – tabled
  2. Approve Bid Letting for Replacement of Garage Roof

Mark Dunklau, seconded by Jason Penman, made a motion to let bids for the replacement of garage rook.

Motion passed by a roll call vote, 7-0.

  1. Approve New Dean of Student Position and Job Description Beginning 2018-2019 – CS

 

 

 

Board of Education

Regular Meeting – Monday, April 16, 2018

Page 4

 

 

 

  1. Employment, Resignations, Extra-curricular Positions and Volunteer Coaching Positions – CS

 

Administrative Report:

     Mr. Adcock stated he didn’t have one, but he wanted to mention PARCC testing.  Kudo’s to

Mr. Hoelzer who made sure the computers were running correctly and the students could get in

and take the test.  The testing was almost complete, with this week students who were absent could take the test.

 

Enclosures:  None

 

Additional: 

     The board members decided who would give out the diplomas at the graduation/promotion.

Kristel Schlorff would give out the promotion certificates and Mr. Hoelzer graciously volunteered to give out diplomas at the high school graduation.

 

Closed Session

 

Jason Penman, seconded by Mark Dunklau, made a motion to adjourn to closed session for personnel and discussion regarding employment, performance, and/or dismissal of specific individuals (5 ILCS 120/2©(1)) at 8:45 PM.

     Motion passed unanimously by a roll call vote, 7-0.

           

Mark Dunklau, seconded by Kristel Schlorff, made a motion to come out of closed session at 10:00 P.M.

     Motion passed unanimously by a roll call vote, 7-0.

                               

Action Items:

 

Mark Dunklau, seconded by Steve Richey, made a motion to approve the maternity leave request by Ashley Stahl for the 2018-19 school year.  It would be for the beginning of the year, 5.5 weeks, 27, in-session school days of leave from the start date of teacher attendance for the 18-19 school year.  That would put her return on September 24th, 2018

     Motion passed by a roll call vote, 7-0. 

 

Sandra Heiman, seconded by Kristel Schlorff, made a motion to accept the resignation of Joshua Sarver, effective the end of 2017-18 school year.

     Motion passed unanimously by a roll call vote, 7-0.

Heidi McKee, seconded by Mark Dunklau, made a motion to accept the resignation of Travis Kemmerer effective the end of 2017-18 school year.

     Motion passed by a roll call vote, 7-0. 

 

 

 

   Board of Education

Regular Meeting – Monday, April 16, 2018

Page 5

 

Mark Dunklau, seconded by Jason Penman, made a motion to approve Deanna Tausch as

K-12 Music Teacher effective for the 2018-19 school year.

     Motion passed by a roll call vote, 7-0.

 

Adjournment:

 

Kristel Schlorff, seconded by Sandra Heiman, made a motion adjourn the meeting of Paw Paw CUSD #271 Board of Education at 10:10 PM.

      Motion passed by a roll call vote, 7-0.