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March 19, 2018 Minutes

  PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

March 19, 2018 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, March 19, 2018. Those answering roll call were: Heidi McKee, Kristel Schlorff, Dawn Foster, Jason Penman, Steve Richey, Sandra Heiman, and Mark Dunklau. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, Grisel Alderson, Amanda Kent (teacher at Paw Paw), Jessica Kolka (staff at Paw Paw), Jessica Baustian (teacher at Paw Paw), Michelle Dyer, Bev Schrader, Amber Edwards, Nicole Faber, Josh Sarver (teacher at Paw Paw), Karen Vlasaty, Heather Nelson (teacher at Paw Paw), Jared Nicholson, Shannon Wiercinski (teacher at Paw Paw), and Karl Hawbaker.

 

Approval of the Minutes:

            Mark Dunklau, seconded by Jason Penman, made a motion to approve the minutes of the Regular Board Meeting of February 12, 2018, with changes.   

            Motion passed by a roll call vote, 6-0. Heidi McKee voted present.

 

Jason Penman, seconded by Mark Dunklau, made a motion to approve the minutes of the Closed Session of February 12, 2018 as presented.

            Motion passed by a roll call vote, 6-0. Heidi McKee voted present.

 

Kristel Schlorff, seconded by Jason Penman, made a motion to approve the minutes of the Special Board Meeting of February 26, 2018, as presented.  

            Motion passed unanimously by a roll call vote, 7-0.

 

Sandra Heiman, seconded by Dawn Foster, made a motion to approve the minutes of the Closed Session of February 26, 2018 as presented.

            Motion passed unanimously by a roll call vote, 7-0.

 

 

Consent Agenda Items:

 

Jason Penman, seconded by Heidi McKee, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 171,878.81     

OP/M:             $ 20,155.75       

                        TRANS:              $ 9,446.58       

                         IMRF:              $ 8,712.67        

                        TORT:              $ 10,758.84        

           DEBT SERVICE:              $ 450.00  

CAPITAL IMPROVEMENTS:      $ 0                   

                       TOTAL:              $ 221,402.65   

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 7-0.

Board of Education

Regular Meeting – Monday, March 19, 2018

Page 2

 

Open Forum: 

            None.

 

Items for Discussion:

 

  1. Committee Report(s) – Athletic Committee Sports Co-op Update

Nothing new to report. It is on the agendas at both Paw Paw and Indian Creek for approval.

  1. Goal Setting Next Steps

The Leadership team has broken down the goals and are currently working on the action plans for each goal.

 

Old Business

  1.  Approval of extra-curricular HS Co-op with Indian Creek HS for all sports, except HS Boys’ Soccer for 2018-19 only.

Motion by Jason Penman, seconded by Mark Dunklau, to Approve of extra-curricular HS Co-op with Indian Creek HS for all sports, except HS Boys’ Soccer for 2018-19 only as it will be added to the agreement in 2019-2020.

           Motion passed unanimously by a roll call vote, 7-0.

 

 

New Business

1. First Reading of Board Policies 2:260, 5:20, 5:20-E, 4:40, 5:200, 6:180, and 6:230. (No Motion at        This Time)

2. Approve 2018-2019 School Calendar.

Motion by Mark Dunklau, seconded by Kristel Schlorff, to Approve 2018-2019 School Calendar.       

            Motion passed unanimously by a roll call vote, 7-0.

3. Approve Mowing Agreement with Kern Lawn Kare.

Motion by Mark Dunklau, seconded by Jason Penman, to Approve Mowing Agreement with Kern Lawn Kare.

            Motion passed unanimously by a roll call vote, 7-0.

4. Approve Agreement with Harrington Environmental Services to Treat Lawn.

Motion by Kristel Schlorff, seconded by Jason Penman, to Approve Agreement with Harrington Environmental Services to Treat Lawn.

           Motion passed unanimously by a roll call vote, 7-0. 

                     5.  Approve IHSA Membership.

Motion by Jason Penman, seconded by Sandra Heiman, to Approve IHSA Membership.

           Motion passed unanimously by a roll call vote, 7-0. 

6.  Approve Feasibility Study with Indian Creek.

Motion by Mark Dunklau, seconded by Dawn Foster, to Approve Feasibility Study with Indian Creek.           

         Motion passed unanimously by a roll call vote, 7-0.

7.  Approve Bus Leases with Midwest Bus Sales.

Motion by Steve Richey, seconded by Sandra Heiman, to Bus Leases with Midwest Bus Sales.        

         Motion passed unanimously by a roll call vote, 7-0.

 

Board of Education

Regular Meeting – Monday, March 19, 2018

Page 3

 

Administrative Report: Paul Smith came in and spent a day going over our plumbing issues. Plumbing is one area where we need someone knowledgeable to provide assistance in an ongoing basis. Paul was able to cover most all of the issues in one day and will be back to complete the other issues after parts arrive.

            MAP testing is now complete. The flu played a little havoc with a few students and even some staff, but the vast majority of students were able to complete the process.

            Several weeks ago, I found a company that could update and consolidate all of our technology pages (school web page, Facebook, Twitter, Instagram, School App, and notifications) all in one location. After doing a lot of research, Jeff and I think this company (Apptegy) will allow us a user-friendly interface as well as a much more modern and up to date feel. We will begin working on this upgrade next week. The cost is $3,500/year for five years. I was able to negotiate the $9,000 initial upgrade fee down to zero, but for that, we are required to sign a five-year plan. The cost of the software is offset by our no longer paying the other two companies ($2,500 and $500) to do the same thing. I will keep you up to date as the technology progresses.

            Dave Alstadt, Jessica Kolka, and the rest of the middle school staff are working with the 6th-8th students on preventing bullying. The students are making posters, building a stop bullying strategy tree, signing pledges, watching videos and discussing them as well as many other activities this week. Our hope is the activities offer students an opportunity to reflect on bullying and develop tools to help prevent it as well.

            The WYSE Team had their first competition on Tuesday February 6th placing second at the Kishwaukee Regional Competition. The team roster includes Cassidy Fairchild, Julia Hoelzer, Sam Ladson, Josh Mateja, Joe McKee, Haley Oros, Anthony Castaldo, Marcus Hadley, Riley Oros, Lia Cooper, Caytlin Prodzenski, Kendall Hawbaker, and Autumn Miller. Individual winners include Josef McKee 2nd in Biology, Josh Mateja 1st in Biology, Anthony Castaldo 3rd in Math and 1st in Chemistry, and Lia Cooper 2nd in Engineering Graphics. The team moves on to the NIU sectional competition March 15th.

            Anthony Castaldo took home a first place standing for Chemistry at the WYSE sectional meet held Thursday March 15, 2018. Congratulations to Anthony and the rest of the WYSE team.

            The Every Student Succeeds Act (ESSA) is the legislation that replaced the No Child Left Behind Act. Although still very high on accountability and reliance on standardized test results, the focus is shifting to schools being able to show growth. The growth component will be a major factor in how we are classified as a school district as reported on the Illinois Public School Report Card put out by the State of Illinois. There are still some final decisions to be made, but the first indication of how we will initially be classified is expected to be out before July.

            Although the state has gotten our categorical payments caught up from what was not paid last fiscal year, we have only gotten one of the four quarterly payments for this year. Additionally, Paw Paw is supposed to see a slight increase in State Aid due to the new funding formula. The additional funds are estimated to amount to about $10,000. That payment has not been released because the new funding mechanism has not been approved so those dollars have not been finalized and can’t be paid until that process takes place.

            I attended a workshop on ESSA on Wednesday March14th. The takeaway from that meeting is that the new guidelines for categorizing schools will have a significant impact on many school districts. Since the emphasis is on growth, the state has put great emphasis on graduation rates. This means many districts with poor graduation rates need to be preparing for necessary messages to explain to their public how and why they are categorized. Paw Paw is not currently predicted to see any adverse effects but that cannot yet be determined for sure. As the final categorizations are released, we will need to keep a watchful eye to see if we are impacted and if we need to prepare to have conversations with our public as well.

 

 

           

Board of Education

Regular Meeting – Monday, March 19, 2018

Page 4

 

Enclosures:  None

     

Additional:  Sandra Heiman thanked the Paw Paw teachers for the anti-bullying activities in the school.

 

Karl Hawbaker wanted to talk about the HS deactivation and thought it would be a good idea that the public be more informed about it.

 

Closed Session:

 

Jason Penman, seconded by Sandra Heiman, made a motion to adjourn to closed session for the purpose of discussing employment, compensation, discipline, performance or dismissal of specific employees; student disciplinary case, and other matters related to individual students; collective bargaining; and for the purpose of discussing litigation when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal (5 ILCS 120/2 (c)(1)) at 7:42 P.M.

            Motion passed unanimously by a roll call vote 7-0.

 

            Motion by Mark Dunklau, seconded by Sandra Heiman, to come out of closed session at 9:42 P.M.

            Motion passed unanimously by a roll call vote, 7-0.

 

Action Items:

 

  1. Approve Feasibility Study with Indian Creek.

Mark Dunklau, seconded by Dawn Foster, made a motion to Approve Feasibility Study with Indian Creek.

                        Motion passed unanimously with a roll call vote, 7-0.

  1. Approve New Dean of Students Position and Job Description Beginning 2018-19 School Year.

            Tabled at this time.

  1. Approve Employment of Jessica Kolka as full-time School Social Worker beginning 2018-2019 School Year.

Mark Dunklau, seconded by Jason Penman, made a motion to Approve Employment of Jessica Kolka as   full-time School Social Worker beginning 2018-2019 School Year.

Motion passed unanimously with a roll call vote, 7-0.

  1. Accept Resignation of Brijitte Hartsfield Effective the End of the 2017-2018 School Year.

Kristel Schlorff, seconded by Mark Dunklau, made a motion to Accept Resignation of Brijitte Hartsfield Effective the End of the 2017-2018 School Year.

      Motion passed unanimously by a roll call vote, 7-0. 

 

Adjournment:

 

Kristel Schlorff, seconded by Heidi McKee, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:47 P.M.

Motion passed unanimously by a roll call vote, 7-0.