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November 20, 2017 Meeting Minutes

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

November 20, 2017 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, November 20, 2017. Those answering roll call were: Heidi McKee, Kristel Schlorff, Jason Penman, and Mark Dunklau. Absent were Dawn Foster, Steve Richey, and Sandra Heiman. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, John O’Herran with OPTERRA, Karen Vlasaty, April Moorehead, Brijitte Hartsfield, Heather Nelson, Grisel Alderson, Nicole Faber, Bev Schrader, and Sue Johnston.

 

 

Public Hearing concerning the FY 2018 Tax Levy:

Public hearing concerning the FY 2018 Tax Levy was opened to the public at 7:00 P.M. Being a PTEL district, we are allowed to increase the levy by 5% or CPI, whichever is lower. CPI this year is 2.1% and what we can increase the levy by. When filing the levies, Mr. Adcock stated he always asks for the maximum amount even if it is not expected to get that amount. This is so we can get everything possible, accounting for a possible increase of $500,000 in new construction. If EAV were to go up beyond the amount asked for, we would not be able to recoup the amount over what was levied. Hearing was closed at 7:11 PM.

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the FY 2018 Tax Levy as presented in the Public Hearing.

Motion passed unanimously by a roll call vote, 4-0.

 

 

Approval of the Minutes:

Mark Dunklau, seconded by Jason Penman, made a motion to approve the minutes of the Regular Board Meeting of October 16, 2017, with changes.   

Motion passed unanimously by a roll call vote, 4-0.

 

Jason Penman, seconded by Mark Dunklau, made a motion to approve the minutes of the Closed Session of October 16, 2017 as presented.

Motion passed by a roll call vote, 4-0.

 

Consent Agenda Items:

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the Consent Agenda Items as presented:

A). Approval of the additions/corrections, as follows:

     Ed.: $ 200,593.32   

OP/M: $ 18,810.62    

TRANS: $ 7,469.13       

IMRF: $ 6,585.60       

TORT: $ 10,570.83      

DEBT SERVICE: $ 0           

TOTAL: $ 244,029.50  

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Regular Meeting – Monday, November 20, 2017

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  B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 4-0.

 

Open Forum:  

Nicole Faber gave an update on the PTO Playground Fund. The Paw Paw Endowment Fund gifted the PTO $20,000 which raises their funds to $43,000 towards the estimated $60,000 needed for a new playground.

Grisel Alderson mentioned that the Board minutes could not be accessed on the school website. The Board said they will look into it and get it resolved. 

 

Items for Discussion:

a. Committee Report(s) – Athletic Committee Sports Co-op Update

The Athletic Committee will be meeting with the co-op on December 7, 2017.

b. OPTERRA Facilities Presentation

John O’Herran from OPTERRA gave a presentation on how his company evaluates the school facilities for health, life, safety, and energy efficiency. There is no cost to the school for the evaluation and they will help prioritize needed changes, apply for grants/rebates, help with log-term capital plans, and can serve as general contractor if needed.

c. Old Business

1. Drug Testing Policy

Heidi McKee and Sandra Heiman had visited a drug testing company at the Board Conference and this company can write policies as well as help with testing.  The Board would like to set a goal date for revising the new policy so that all students who participate in any extra-curricular activity will be subject to the new policy. Kristel Schlorff asked if we should get the opinion of the Earlville and Leland school boards as far as the sports co-op is concerned and Mr. Adcock would prefer to start in our school and if they would like follow the policy as well they could do so on their own.

2. Consolidation Discussion (No Motion to be Made)

Mr. Adcock asked the Board if they would like him to ask Earlville where they are at with the discussion. Heidi McKee suggested seeing how the shared classes work out first and then look more at pursuing the consolidation if needed.

3. Second Reading and Adoption of Board Policies 2:260, 2:220-E3, 6:80, 6:210, 7:275, and 8:70

Motion made by Jason Penman, seconded by Kristel Schlorff, to Adopt Board Policies 2:260, 2:220-E3, 6:80, 6:210, 7:275, and 8:70

Motion passed unanimously by a roll call vote, 4-0.

 

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Regular Meeting – Monday, November 20, 2017

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b. New Business 

1. Discussion Concerning Current Disposition of ACTS and PTO

The ACTS Boosters has disbanded and donated their remaining funds to the PTO and the school. The PTO has received a letter from the IRS granting them 501(c)(3) tax-exempt status.

2. Discussion of Kishwaukee College Off Campus Classes

Due to the wording of the current policy in the student handbook, students are limited to their choices of off campus classes at Kishwaukee college. Change to the student handbook policy is recommended for next year.

3. Approve Resignations, Extra-Curricular Positions, Volunteer Coaching Positions, and Other Personnel Issues. (CS)

 

Administrative Report: 

As part of his role in the Leadership Committee, Blake Strong put together an analysis of the local SAT scores. Of the 19 local high schools, the Math score at Paw Paw ranks second and the English scores rank sixth.

Kathy Lamb has been certified to test for radon in our buildings. On Tuesday, several state representatives toured the building and worked with her to get the testing started.

Two years ago, No Child Left Behind (NCLB) was replaced with the Every Student Succeeds Act (ESSA). This new government standard for school performance is quite a change from NCLB. It was designed to credit teachers and students with annual progress over time versus being held to a grade level standard. The Act requirements are just now beginning to take effect so we will be learning a lot of the process and adjusting to meet those to try to gauge performance.

Our new state school funding formula is now based on Evidence Based Model (EBM). The concept is based on giving the neediest schools funding first and then to the rest of the schools based on need. As ISBE tries to write the policy for actual implementation, the IASA has realized the process will be much more challenging and difficult than first anticipated. Therefore, IASA is going to be providing a series of three one-day workshops to school administrators to help them try to understand the system and processes.

The school now has accounts with Facebook, Twitter, and Instagram. We are working on getting them up and out to the public but have been having issues with accessing them here at school. The biggest problem exists with Google not accepting some internet certificates which blocks many sites, particularly those we now have accounts with. Jeff is working on getting patches to fix the issue. The sites will not be released to the public until we have all of the bugs worked out and they can be fully used for the desired intent.

We are in the process of setting up site demonstrations to begin the recommendation process for new student management software.

We have some preliminary figures on a security system upgrade but have not heard back from all of the vendors at this time.

We are getting to the point with sharing classes with Earlville that we have a plan and need to gauge interest. All we need is the Board’s blessing to move forward.

Emily Jamroch put the word out about the new Ag class being offered, but at this time, we only have one interested student. The question is whether to offer the class or to let it go.

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Regular Meeting – Monday, November 20, 2017

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I have contacted Ficek about our outside light issues and they are still waiting to get two of the fixtures. I have given them two weeks to get them in and repair all of our lights or just come and fix those which they currently have parts available.

Enclosures:  none

Additional:  Heidi McKee asked if maybe the HS band concert would have more attendance on a weekday night than on the current day of Sunday? Jason Penman recommended a survey on Facebook or other social media in the future.

Kristel Schlorff wanted to revisit the Board Goal Setting and send out a draft. Would like to see it as a standing agenda item.

Closed Session:

Mark Dunklau, seconded by Jason Penman, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 8:05 P.M.

Motion passed unanimously by a roll call vote 4-0.

 

Jason Penman, seconded by Mark Dunklau, made a motion to come out of closed session at 8:40 P.M.

Motion passed unanimously by a roll call vote, 4-0.

 

Action Items:

Mark Dunklau, seconded by Kristel Schlorff, made a motion to Employ Jennifer Penman as HS Softball Coach.

Motion passed by a roll call vote, 3-0. Jason Penman voted present.

Heidi McKee, seconded by Jason Penman, made a motion to Employ David Alstadt as HS Softball Assistant Coach.

Motion passed unanimously by a roll call vote, 4-0.

Mark Dunklau, seconded by Kristel Schlorff, made a motion to Accept the Retirement Application of Steve Sellers effective June 1, 2018 with a last work day of May 31, 2018.

Motion passed unanimously by a roll call vote, 4-0.

 

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Regular Meeting – Monday, November 20, 2017

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Adjournment:

Kristel Schlorff, seconded by Mark Dunklau, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:48 P.M.

Motion passed unanimously by a roll call vote, 4-0.