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October 16, 2017 Board Meeting Minutes

The   PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

October 16, 2017 – 7:00 P.M.

Paw Paw Elementary – Room #9

Paw Paw, Illinois

 

         President Heidi McKee called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, October 16, 2017.  Those answering roll call were:  Heidi McKee, Jason Penman, Steve Richey, Kristel Schlorff, Dawn Foster, Mark Dunklau and Sandra Heiman.  Also present were Superintendent Stan Adcock, Patty Torman, Karen Vlasaty, Grisel Alderson, Matt Schueler, representative from WIPLi, Mrs. Erica Surges, Mr. Blake Strong and Mrs. Valerie Kreiser, teachers at Paw Paw, Nicole Faber and Bev Schrader.

 

Approval of the Minutes:

Jason Penman, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of September 18, 2017, with correction.   

         Jason Penman voted “present” instead of yes on one of the action items.

         Motion passed unanimously by a roll call vote, 7-0.

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the minutes of the Closed Session of September 18, 2017 as presented.

         Motion passed unanimously by a roll call vote, 7-0.

 

Consent Agenda Items:

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the Consent Agenda Items as presented:

         A).   Approval of the additions/corrections, as follows: 

                             Ed.:  $ 169,566.92

                        OP/M:  $ 14,334.91

                       TRANS:  $ 7,200.18   

                          IMRF: $ 6,496.62   

                         TORT:  $ 9,820.99   

           DEBT SERVICE:  $ 450.00  

       WORKING CASH:  $ 0           

                    TOTAL:     $ 207,869.62

         B).   Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

         C).   The Financial Reports as presented.

 

         Motion passed unanimously by a roll call vote, 7-0.

 

Open Forum:

         No One

Items for Discussion:

 Committee Report(s) – Athletic Committee Sports Co-op Update – Mr. Adcock stated that the meeting that was scheduled for Monday, Oct. 16 was rescheduled for Friday, Oct. 20 at 1:45, because Mr. Faber, Earlville Superintendent, couldn’t be there.  “I will keep you apprised of that meeting”, stated Mr.

Adcock.  The bookkeepers met last week from all three schools, Leland, Paw Paw and Earlville to make sure they were on the same page when it comes to budget line item coding, etc.

Board of Education

Regular Board Meeting – Monday, October 16, 2017

Page 2

 

 

OPTERA Facilities Evaluation – OPTERA will come in and do an opportunity assessment, at no charge to the District, of our school, to determine opportunities to reduce total operating costs within the District.  The roofing is a big concern, so they will look at that and give their recommendations for the District

Student Athlete Drug Testing Policy – Mr. Adcock stated we don’t have a policy for Drug Testing.    The IASB has a drug testing policy but they only test for PEDs, and as far as I know they have not tested in this area.   We need drug testing in this school from a local source. 

Fundraising Policy – the Board touched briefly on this as it has been on the agenda numerous times.  We have a policy in place, maybe each organization should be given that!

 

Old Business

Consolidation Discussion – there is no motion to be made!  This is ongoing!

Discussion/Adoption of Board Goals and Mission Statement – Kristel Schlorff submitted a plan for      a new Mission Statement that she has worked on.  As a board you decided to have            everyone         come back with edits, suggestions or your own contribution to the discussion.  The board        did not             have any suggestions, they liked what Kristel had submitted.

         Jason Penman, seconded by Mark Dunklau, made a motion to Adopt Board Goals and Mission Statement as presented.

         Motion passed on a roll call vote, 7-0.

 

New Business:

 

Annual Financial Report (Audit) Presented by WIPFLi –Mr. Matt Schueler, representing WIPFLi, gave a brief look at the recent Audit.  Some adverse opinions (there are few) are simply a consequence of             being a very small district and cannot be helped.  Most, if not all, are items we are hit with every year but understood to be of little to no consequence.  The 2013 audit listed us as Financial Watch,          the lowest rating a district can get and still be afloat.  If you look at this years’ report, you will see           our rating of Financial Recognition – which is the highest financial rating a district can earn.   We have finally turned the corner!

         Mark Dunklau, seconded by Jason Penman, made a motion to approve the Annual Financial Report as presented.

         Motion passed unanimously by a roll call vote, 7-0.

First Reading of Board Policies 2:20-E3, 2:260, 6:80, 6:210, 7:275 and 8:70 – No motion or action    needed.

Approve Teacher Seniority List – in the Board packet.

         Mark Dunklau, seconded by Steve Richey, made a motion to approve the Teacher Seniority List as          presented. 

         Motion passed unanimously by a roll call vote 7-0.

Approve Non-Certified Seniority List – in Board packet.

Mark Dunklau, seconded by Sandra Heiman, made a motion to approve the Non-Certified Seniority

List as presented.

Motion passed on a roll call vote 6-0, with Jason Penman voting “present”.

 

 

Board of Education

Regular Meeting – Monday, October 16, 2017

Page 3

 

 

Approve FFA Petting Zoo – Mr. Adcock spoke on behalf of the FFA, they want to do a petting zoo    during FFA week which is February 20-23, 2018.    He thought this would be a great idea and support    their efforts to provide this to our students.  The board agreed!

    Mark Dunklau, seconded by Heidi McKee, made a motion to approve the FFA Petting Zoo.

    Motion passed on a roll call 7-0.

 Approve Resignations, Extra-Curricular Positions, Volunteer Coaching and Other Personal Issues - CS

 

Administrative Report: 

        

         Mr. Adcock informed the Board that IVVC will be bringing back the building trades program.  However, instead of building a house they will focus on building in an enclosed area where they can build storage sheds and custom playhouses year round.

         Also, the numbers for winter sports are:  girls Basketball-9, Boys Basketball-12 (only 4 underclassmen and 3-4 are questionable), Pom/Dance Squad 6 (need a minimum of 10).

         I have informed the Teacher’s Association that the Board would like to start the contract negotiation process earlier than last time so we can have the process, if possible, wrapped up prior to the end of the year.  They have met and have a negotiation team in place and will present us with a demand to bargain soon.

         We are currently looking at three companies, Skyward, Teacher Ease and Power School.  All three have advantages and disadvantages.  We are currently setting up demonstrations for each company to show to the offices and other involved staff members.

          Both principals (Earlville and us) and counselors met recently to discuss class sharing in depth.  The conversation was very encouraging as Earlville offered numerous options for classes we need as well as some they need.   They told us that they could deconstruct their schedule and build around ours to make times work.  We adjourned to allow both school counselors time to build a draft schedule based on those needs.  We will meet again as soon as those schedules are ready to work through.

         Although I have not received any official word from ISBE, Jeff Svendsen informed me he has been approved for a provisional certification to teach an Ag Class.  We are currently working on building an early bird class and gauging interest for next semester.

         Ficek Electric has ordered quite a few parts for the lights around the outside of the buildings.  As soon as they all come in, Ficek will be here to install or repair all lights necessary.

        

Enclosures:

        

Additional:

 

            Kristel Schlorff and Heidi McKee asked about the Senior Night, does the board want to keep with all the seniors who are recognized during Senior Night at the last home basketball game, or does the board want to do away with that and just recognize each sport honoring their senior members?   After much discussion the board decided to honor all the seniors at Senior Night at basketball, same as what the board last year decided.

                

 

 

 

Board of Education

Regular Meeting – Monday, October 16, 2017

Page 4

 

Closed Session:

 

         Mark Dunklau, seconded by Sandra Heiman, made a motion to adjourn to closed session for Personnel and/or discussion regarding employment, performance, and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 8:14 P.M.

         Motion passed unanimously by a roll call vote 7-0.

 

Jason Penman, seconded by Mark Dunklau, made a motion to come out of closed session at 8:20 P.M.

         Motion passed unanimously by a roll call vote, 7-0.        

 

Action Items:

 

         Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve Mrs. Erica Surges as the National Honor Society Sponsor for the 2017-18 school year, effective immediately.

Motion passed unanimously by a roll call vote, 7-0. 

 

         Mark Dunklau, seconded by Sandra Heiman, made a motion to approve the employment of Mr. David Alstadt as Jr. High Boys Basketball Co-Coach for the 2017-18 season, effective immediately.

Motion passed unanimously by a roll call vote, 7-0.

 

Adjournment:

 

         Mark Dunklau, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:28 P.M.

Motion passed unanimously by a roll call vote, 7-0.

 

 

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                              President                                                                               Secretary