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September 18, 2017 Board Meeting Minutes

  PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

September 18, 2017 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:03 P.M. on Monday, September 18, 2017. Those answering roll call were: Heidi McKee, Kristel Schlorff, Dawn Foster, Jason Penman, Steve Richey, Sandra Heiman, and Mark Dunklau. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, and Amanda Kent, Tabitha Leonard, and Kim Siemers (teachers at Paw Paw Schools), Angela Lampson, Ryan Eppard, Jodi Howell, Alicia Zvonek, Karen Vlasaty, Wayne Pierce, and Grisel Alderson.

 

Public Hearing on 2017-2018 Budget

Public hearing concerning the 2017-2018 Budget was opened to the public at 7:07 P.M. There were no public comments. Hearing was closed at 7:15 PM.

           Mark Dunklau, seconded by Sandra Heiman, made a motion to adopt the 2017-2018 Budget as finalized during the public hearing.

            Motion passed unanimously by a roll call vote, 7-0.

Approval of the Minutes:

            Jason Penman, seconded by Kristel Schlorff, made a motion to approve the minutes of the Regular Board Meeting of August 21, 2017, as presented.   

            Motion passed by a roll call vote, 7-0.

 

Heidi McKee, seconded by Jason Penman, made a motion to approve the minutes of the Closed Session of August 21, 2017 as presented.

            Motion passed by a roll call vote, 7-0.

 

Jason Penman, seconded by Sandra Heiman, made a motion to approve the minutes of the Special Board Meeting of July 19, 2017, as presented.  

            Motion passed by a roll call vote, 7-0.

 

Jason Penman, seconded by Kristel Schlorff, made a motion to approve the minutes of the Closed Session of July 19, 2017 as presented.

            Motion passed by a roll call vote, 7-0.

 

Sandra Heiman, seconded by Jason Penman, made a motion to approve the minutes of the Special Board Meeting of August 24, 2017, as presented.  

            Motion passed by a roll call vote, 7-0.

 

 

Board of Education

Regular Meeting – Monday, September 18, 2017

Page 2

 

Consent Agenda Items:

Mark Dunklau, seconded by Dawn Foster, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 194,514.20

           OP/M:             $ 20,015.18

                        TRANS:              $ 6,789.65

                         IMRF:              $ 7,529.95  

                        TORT:              $ 6,658.43  

           DEBT SERVICE:              $ 0

CAPITAL IMPROVEMENTS:      $ 0                   

                       TOTAL:              $ 235,507.41

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 7-0.

 

Open Forum:  None.

 

Items for Discussion and/or Action:

  1. Committee Reports – Athletic Committee

Discussions are on-going for co-oping all high school level sports.

  1. Open Forum Community Meetings

During the Board training sessions, open forum community meetings were recommended to help keep the community more informed and involved. The Board also would like to have a Facebook or other social networking account setup for the school for this purpose as well.

  1. Fundraising Policy

Per past policy, class/organization fundraising has been limited to 2 fundraisers per year unless approved otherwise. The Board was questioning if this policy should also extend to ACTS and PTO since they are fundraising for the school. The policy will be reviewed further as the Board does not wish to limit anyone’s ability to give back to the school and help the students.

  1. Old Business
  1.  Consolidation Discussion. Again discussions are ongoing with Earlville School District to share Spanish, Ag, Business, Technology, and Shop classes.
  2.  Discussion/Adoption of Board Goals and Mission Statement. Kristel Schlorff prepared a draft Goals and Mission Statement and the Board suggested minor edits before adopting.

            Motion tabled until next month.       

Board of Education

Regular Meeting – Monday, September 18, 2017

Page 3

 

  1. New Business

1. Approve FFA Trip to National Convention.

Motion by Jason Penman, seconded by Sandra Heiman, to approve FFA Trip to National Convention.    

            Motion passed unanimously by a roll call vote, 7-0.

 

Administrative Report:  Due to Smart Boards being installed, there has been issues with our bandwidth being too narrow to handle the traffic. The bandwidth has been doubled (from 50 to 100) for a small cost increase of an additional $80 ($460-$540). MAP testing had a minor glitch the first day and we could not test in the morning but it was up and running for the afternoon sessions. Testing has progressed relatively smoothly. The current enrollment has jumped up a little from 187 to 194. The Junior High volleyball team hosted a 7th and 8th grade tournament on September 9th. Many compliments were received on how it was run, how nice our facilities are, and the great hospitality room and how good the concessions were. The 7th grade girls placed 4th and 8th grade was runner up in the consolidation bracket. On September 9th, Jenette Fruit, Earlville Principal, and Pam Marks, Earlville counselor, sat down with Emily Jamroch and I to discuss sharing classes. We are looking at Spanish, Technology, Business, Agriculture, and possibly others as needed. Transportation was discussed as well. Both counselors are to look at schedules and offer several drafts of how it might look next year. We have enough girls on the volleyball squad to play at the Freshman, JV, and Varsity levels which allows girls to get a lot of playing time. We are currently only playing the three levels for conference games and only for those schools who have enough girls to compete. The team is very competitive and exciting to watch. The Application for Recognition of Schools is typically approved during the September board meeting, however, the current forms were inaccessible online. I contacted the Regional Superintendent and he contacted ISBE. I have been informed that the process no longer needs board approval so from now on I will complete the application online and submit to the ROE to approve and send on the ISBE. While running through our Crisis Plan Drills last year, it became clear there was a need for all staff to have a key for all rooms, except the offices. This way, if we have an intruder, the staff can access any nearby room to hide students during an emergency. We had to rekey the HS office locks since the old master key also opened those doors. Last week we got the keys and spent this week having teachers exchange their old keys for the new master keys. Teachers have been told that no one but them is allowed to have the keys under any circumstances. We have a special board meeting for IVVC set for Thursday, September 21st @ 9:00. We need to amend the original agreement between all schools to allow the Director to authorize payment of IMRF funds through a new account. This used to be done by the Sandwich School District as a favor to IVVC, but the auditors informed Joe Barbic that the process is not acceptable and must be done through IVVC accounts. This amendment will make that possible.

 

Enclosures:  None

 

Additional:  None      

 

Closed Session:

 

Mark Dunklau, seconded by Heidi McKee, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 7:55 P.M.

Motion passed unanimously by a roll call vote 7-0.

Board of Education

Regular Meeting – Monday, September 18, 2017

Page 4

 

Jason Penman, seconded Mark Dunklau, made a motion to come out of closed session at 9:25 P.M.

            Motion passed unanimously by a roll call vote, 7-0

 

Action Items:

  1. Employ Rob Edwards as Jr. High Girls Basketball Coach.

Mark Dunklau, seconded by Kristel Schlorff, made a motion to Approve Employment of Rob Edwards as Jr. High Girls Basketball Coach.

Motion passed unanimously by a roll call vote, 7-0.

                    2.  Approve Extra Curricular/Coaching Positions as presented.

Mark Dunklau, seconded by Sandra Heiman, made a motion to Approve Extra Curricular/Coaching Positions as presented.

Motion passed unanimously by a roll call vote, 6-0. Jason Penman voting present.

       

.      

Adjournment:

 

Kristel Schlorff, seconded by Mark Dunklau, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:30 P.M.

Motion passed unanimously by a roll call vote, 7-0.

 

 

 

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