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August 21, 2017 Board Meeting Minutes

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR MEETING

BOARD OF EDUCATION MINUTES

August 21, 2017

Paw Paw Elementary School – Rm. #9

Paw Paw, Illinois

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order on Monday, August 21, 2017 by Heidi McKee, President, at 7:00 p.m. Those answering roll call were:  Jason Penman, Heidi McKee, Steve Richey, Kristal Schlorff, Dawn Foster and Sandra Heiman.  Absent was Mark Dunklau.  Also present were Superintendent Mr. Stan Adcock, Patty Torman, new teachers Mrs. Jessica Baustian and Mr. David Alstadt, April Moorehead, Emily Jamroch, Paul Strohman, teachers at Paw Paw;  Grisel Alderson, Angela Lampson, Amber Edwards, Rob Edwards, Cindy Adcock, Jeff Svendsen, Trish Sellers, Toni Pierce, Wayne Pierce, Jen Kern, Erin Odle, Nicole Faber, Anita Hopkins and Mrs. Karen Vlasaty.

 

  APPROVAL OF THE MINUTES:

Jason Penman, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of July 17, 2017 as presented.   

            Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Heidi McKee, made a motion to approve the minutes of the Closed Session of July 17, 2017 as presented.

            Motion passed unanimously by a roll call vote, 6-0.

 

Kristel Schlorff, seconded by Jason Penman, made a motion to approve the Consent Agenda Items as presented:

            A).       Approval of the additions/corrections, as follows:

                            ED:             $ 151,074.60

          OP/M:             $ 17,805.63

         DEBT SERVICE:           $ 0                                                                                                                  

                      TRANS:            $ 41,115.94

                         IMRF:             $ 5,019.15

CAPITAL PROJECTS:            $ 0

        WORKING CASH:          $ 0

                        TORT:             $ 11,273.54   

          FIRE SAFETY:             $ 1,843.83                                        

_____________          

                        TOTAL:           $ 228,132.69

 

            B).       Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).       The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 6-0.

             

Board of Education

Regular Meeting – August 21, 2017

Page 2

 

Open Forum: 

 

            Mrs. Emily Jamroch wanted to thank the board for the District’s monetary donation towards the free luncheon and their support at the recent “Back to School Bash”.  It was a success with 42% of the school population attended with the most popular being the free haircuts/manicures.  Next year it will be scheduled for August 4, 2018 and we hope to see more students and their parents/guardians.

            Mr. Adcock introduced the two new teachers that were in the audience, Mrs. Jessica Baustian, 4th grade teacher and Mr. David Alstadt, Jr. High teacher.

 

Items for Discussion:

Old Business

  1.  Consolidation Discussionmembers of the Board spoke on the recent meeting between Earlville and Paw Paw.  They stated again that they are under tax caps and Earlville is not.  Other than that there was nothing to discuss unless one of the board members has question or wishes to share information that we may not be aware of.
  2.  Discussion with Non-Profit Organization – Heidi McKee stated that the Board doesn’t know the ACTS Group and what they do for the school or what they fundraise for the school.  They saw on Facebook recently that they were fundraising for a new scoreboard in the high school gym.  If they didn’t look on Facebook they would not have known that and the general public didn’t know.  ACTS does numerous acts during the course of the year, i.e. hospitality rooms at tournaments, buying for students who couldn’t afford it, uniforms etc., but they don’t tell the board everything they do.  The board just wants some clarification, communication, with ACTS like they do with PTO, they want to know what is going on around them and with the school.

New Business

  1.  Approve FFA Bus Use for Farm Progress Show – Mr. Jeff Svendsen, FFA sponsor, spoke that the FFA would like to go to the Farm Progress Show in Decatur  either the 29th or 30th of August, depending on what day would be better. He was asking the board for their permission to go and to use a school bus, the size depending on the number of students.  Jason Penman just cautioned him to be aware of any sport games on those days and if they affect any students going.

            Sandra Heiman, seconded by Jason Penman, made a motion to approve the FFA Bus Use and to approve going to the FFA Farm Progress Show in Decatur.

            Motion passed unanimously by a roll call vote, 6-0.

  1.  Approve FFA Request to Host Soil Judging Contest – Mr. Svendsen asked the board permission to host the section 2 soil judging contest to be held September 13 with a rain date of September 14.  The actual contest would be east of town on Goble Road (Fitzpatrick Farm).  He would need FFA members to help with the contest and help serve a lunch back at the school in the ag shop.  Jason Penman asked if any members of the community could watch, Mr. Svendsen said yes!

 

Board of Education

Regular Meeting – August 21, 2017

Page 3

 

            Kristel Schlorff, seconded by Dawn Foster, made a motion to approve the FFA request to hold a Soil Judging Contest in September.

            Motion passed unanimously be a roll call vote 6-0.

            Mr. Svendsen asked the board, for the Lion’s Club, if they could store five golf carts overnight, Labor Day Weekend, in the Ag Shop.  The board didn’t see any problem with that as they don’t store anything in it except buses in inclement weather.        

  1. Approve Resignations,  Extra-Curricular Positions, Volunteer Coaching Positions and Other Personnel Issues - CS

 

Administrative Report:

            Mr. Adcock said the custodians did a fine job on making sure the building was ready for the first day of school.  Kathy Lamb and Steve Sellers, custodians, and the 3 or 4 students worked hard.  .

            Enrollment after registration is:      K-10    1st – 14    2nd – 10    3rd – 13    4th – 18    5th – 10   6th – 19    7th-13    8th – 17 9th – 20    10th – 8  11th – 13 and 12th – 22 for a total of 187 students.

            Kathy and her help began preparing the wall this summer, they started by peeling the loose paint from the wall.  They peeled off almost all of the Paw Paw lettering.  It quickly became apparent that it was going to be very difficult to repaint the Paw Paw name, so I had Kathy finish the painting, just leaving the bulldog graphic.  I think it looks very nice and crisp for now.  We may have the art students repaint the Paw Paw on the wall, but it has not been decided yet.

            I have contacted Earlville about sharing classes for next year.  We (both HS principals and Counselors) are currently set to meet September 8th or 9th to begin laying groundwork.  Please keep in mind that we are the district that needs more classes to offer (Ag, Spanish, Shop etc.) so we may be at a little disadvantage in the negotiations.  I will work my hardest to make the solution as fair to us as possible.

            We have three teams going into action next week:  Jr. High Soccer and Volleyball, and HS volleyball as well as three boys who are participating in the E/L Sports Co-op for HS boys soccer.

            I have been digging for the past two weeks to locate some job descriptions and responsibilities to give to the class sponsors (8-12).  I finally found them in an old folder and have attached them to the packet for your review.

 

Enclosures:

None.

Additional:

            Jason Penman gave a brief synopsis of the athletic meeting that he and Sandra Heiman had with Earlville/Leland Co-Op committee.    They met to discuss the possibility of cooping all sports next year.  Sandra Heiman stated they were talking to them about High School sports only!  The Co-Op listened and said that they would get back to Jason and Sandra.

 

Board of Education

Regular Meeting – August 15, 2016

Page 4

Closed Session:

 

            Steve Richey, seconded by Kristel Schlorff , made a motion to adjourn to closed session for personnel at 7:55 p.m.

            Motion passed unanimously by a roll call vote, 6-0.

            Jason Penman, seconded by Sandra Heiman, made a motion to come out of closed session at 9:02 PM.

            Motion passed unanimously by a roll call vote, 6-0.

 

Action Items:

Heidi McKee, seconded by Steve Richey, made a motion to approve additional Business Class and Corresponding Change to Teacher’s Work Load, -Mr. Strohman, as it Applies to Pay.

Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Sandra Heiman, made a motion to approve revised maternity leave request by Mrs. Wiercinski.

Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Kristel Schlorff, made a motion to approve the Overload Stipend for Mr. Hoelzer.

Motion passed by a roll call vote, 6-0.

 

Steve Richey, seconded by Dawn Foster, made a motion to approve the employment of Wayne Pierce as coach of the Jr. High boys’ basketball team.

Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Kristel Schlorff, made a motion to approve the resignation of Brad Iversen as Jr. High Soccer coach.

Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Heidi McKee, made a motion to approve the employment of Blake Strong as the High School Academic Bowl coach.

Motion passed unanimously by a roll call vote, 6-0.

 

Kristel Schlorff, seconded by Dawn Foster, made a motion to approve the employment of Mary Mendoza as 8th grade sponsor.

Motion passed unanimously by a roll call vote, 6-0.

 

Dawn Foster, seconded by Jason Penman, made a motion to approve the employment of Shannon Wiercinski as Jr. High Academic Bowl coach.

Motion passed unanimously by a roll call vote, 6-0.

 

Kristel Schlorff, seconded by Heidi McKee, made a motion to approve the employment of Grisel Alderson as Jr. High Soccer coach.

Motion passed unanimously by a roll call vote, 6-0.

 

Board of Education

Regular Meeting – August 21, 2017

Page 5

Adjournment:

Kristel Schlorff, seconded by Sandra Heiman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:17 P.M.

Motion passed unanimously by a roll call vote, 6-0.