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July 17, 2017 Board Meeting Minutes

 

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

July 17, 2017 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, July 17, 2017. Those answering roll call were: Heidi McKee, Kristel Schlorff, Dawn Foster, Jason Penman, Steve Richey, Sandra Heiman, and Mark Dunklau. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, Fran Eccher, Anita Hopkins, Melinda Hopkins, Chris Jones, Josef McKee, John McKee, Toni Pierce, Trish Sellers, Wayne Pierce, Lorrie Hill, Karen Vlasaty, Angie Lampson, Nicole Faber, Sue Johnston, and Grisel Alderson.

 

Approval of the Minutes:

            Mark Dunklau, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of June 19, 2017, as presented.   

            Motion passed by a roll call vote, 6-0, Heidi McKee voting present.

 

Mark Dunklau, seconded by Kristel Schlorff, made a motion to approve the minutes of the Closed Session of June 19, 2017 as presented.

            Motion passed by a roll call vote, 6-0, Heidi McKee voting present.

 

Consent Agenda Items:

Jason Penman, seconded by Kristel Schlorff, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 170,685.07

            OP/M:             $ 20,047.55

                        TRANS:              $ 27,840.61

                         IMRF:              $ 3,267.96

                        TORT:              $ 24,510.63

           DEBT SERVICE:              $ 67,961.88

CAPITAL IMPROVEMENTS:      $ 0                   

                       TOTAL:              $ 314,313.70

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 7-0.

 

Open Forum: 

 

            Josef McKee presented the Board a plan and budget for forming a golf team or club. He had asked students during the school year to gauge interest and had 11 students wanting to sign up. Kellen Irving (teacher at Paw Paw High School) volunteered to coach the team. The Athletic Committee suggested starting with just a club the first year because they did not want to interfere with the Earlville sports co-op, to keep costs down, and the time frame was too short to start a team for the coming year. Possibly a team could be started next school year. A team could play in the Little 10 Conference in either Indian Creek for one flat rate of $1500/year for a team of 11 or Earlville for $100/person year and $75/round.

Board of Education

Regular Meeting – Monday, July 17, 2017

Page 2

 

Items for Discussion:

  1. Old Business
  1.  Feasibility Study Discussion. Heidi McKee, Jason Penman, and Kristel Schlorff met with the Earlville School Board and both Boards have decided to come up with a list of 10 ideas of how they could consolidate without a full consolidation. They will also be looking into the costs of fighting the PTEL status with the State Board. Both Boards agreed to keep the consolidation discussions in future meetings.
  2.  Second Reading and Adoption of Board Policies; 2:100, 3:70, 4:15, 4:130-E, 5:120, 5:230, 5:285, 5:300, 6:70, 7:100, and 8:30.

Motion by Heidi McKee, seconded by Steve Richey, to Adopt Board Policies; 2:100, 3:70, 4:15, 4:130-E, 5:120, 5:230, 5:285, 5:300, 6:70, 7:100, and 8:30.

            Motion passed unanimously by a roll call vote, 7-0. 

 

  1. New Business

1. Discussion and Possible Action Non-Profit Organizations and the Use of the District Tax ID#.

Heidi McKee referenced the Board policy stating that booster organizations must have their own 501C3 for tax exempt status. She just wanted to make sure that the best interest of the school was taken into account so that the school couldn’t lose tax-exempt status. The ACTS Booster group had been using the schools tax ID #, but is now getting their own. However, due to ACTS using the school’s tax information in the past they will need to have their financials audited along with the school’s.

No motion to be made.

2. Approve Milk Bid.

Motion by Jason Penman, seconded by Steve Richey, to approve Letting Fuel Bids.          

            Motion passed unanimously by a roll call vote, 7-0.

 

Administrative Report:  We will be getting quotes for new student management and financial software. The current system is hard to manage, difficult to find information, and outdated. There were also problems with calculating grades and GPA correctly at the end the school year. Skyward has given quotes already and Shannon Wiercinski will reach out to other companies when she returns from maternity leave for additional quotes. Earlville also uses Skyward which would make records transfers easy if a reorganization is done. Power School and Teacher Ease are two other programs used and well respected.

            The rates with Blue Cross/Blue Shield will be increasing by about 20%. The contract requires the district to pick up the first 12% of the increase and staff picking up the next 12%. Once retired teachers are deleted and new ones are added, we can see where the actual percentage falls.

            The gym floor was refinished July 11th and should be ready for use by Monday, July 17th.

            Incentives and awards for academic excellence will be incorporated beginning this coming school year. It was suggested a small plaque be awarded to students who make high honor roll for the time they were in middle school and the same for high school.

            The new sub-calling/absence tracking software (Aesop) is up and running. Teachers will have to schedule an absence via internet, phone, or smartphone app. The system then posts the absence to subs in the system who can then choose to accept or decline the job. The biggest change will be for non-certified staff who will have to log-in to the system to clock in and out, there will be no more paperwork to fill out. Common access computers will be provided for this purpose.

           

Board of Education

Regular Meeting – Monday, July 17, 2017

Page 3

 

It was mentioned in the past about adding a Business class. This most likely could be taught by Paul Strohman if he is certified (he is currently working on additional certification). If he cannot teach the class, we could use Illinois Virtual Schools online courses. We also need to see if it can fit in the schedule and if there is student interest.       

 

Enclosures:  None

 

Additional:  None      

 

Closed Session:

Mark Dunklau, seconded by Sandra Heiman, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 7:29 P.M.

            Motion passed unanimously by a roll call vote 7-0.

Action Items:

  1. Approve Resignation of Jenna Tassif.

Jason Penman, seconded by Mark Dunklau, made a motion to Approve Resignation of Jenna Tassif as Jr. High SS/ELA Teacher.

Motion passed unanimously by a roll call vote, 7-0.

                   2.  Approve Employment of David Alstadt.

Jason Penman, seconded by Mark Dunklau, made a motion to Approve Employment of David Alstadt as Jr. High SS/ELA Teacher.

Motion passed unanimously by a roll call vote, 7-0.

        3.  Approve Extra Curricular/Coaching Positions as presented.

Kristel Schlorff, seconded by Steve Richey, made a motion to Approve Extra Curricular/Coaching Positions as presented.

Motion passed unanimously by a roll call vote, 7-0.

       

            Kristel Schlorff, seconded Jason Penman, made a motion to come out of closed session at 8:11 P.M.

            Motion passed unanimously by a roll call vote, 7-0.

 

Adjournment:

Mark Dunklau, seconded by Steve Richey, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:39 P.M.

Motion passed unanimously by a roll call vote, 7-0.

 

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                          President                                                                                 Secretary­­­­­­­­­­­­­­­­­­­