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Meeting Minutes, May 15, 2017

  PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

May 15, 2017 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            President, Heidi McKee, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:01 P.M. on Monday, May 15, 2017. Those answering roll call were: Heidi McKee, Kristel Schlorff, Dawn Foster, Jason Penman, and Sandra Heiman. Steve Richey joined at 7:02 P.M. Absent is Mark Dunklau. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, Emily Jamroch and Paul Strohman (teachers at Paw Paw Schools), Lorrie Hill, Jeff Svendsen, Fran Eccher, Karen Vlasaty, Melinda Hopkins, Danielle Allen, Brieanna Bevans, Josef McKee, Jacob Williams, Joslyn Hopkins, Linda Sellers, Scott Oros, Haley Oros, Sue Johnston, Jackie Adkins, and Grisel Alderson.

Approval of the Minutes:

            Kristel Schlorff, seconded by Sandra Heiman, made a motion to approve the minutes of the Regular Board Meeting of April 17, 2017, as presented.   

            Motion passed unanimously by a roll call vote, 6-0.

 

           Jason Penman, seconded by Heidi McKee, made a motion to approve the minutes of the Closed Session of April 17, 2017 as presented.

            Motion passed unanimously by a roll call vote, 6-0.

 

            Jason Penman, seconded by Kristel Schlorff, made a motion to approve the minutes of the Special Board Meeting May 9, 2017 as presented.

            Motion passed unanimously by a roll call vote, 6-0.

 

 

Consent Agenda Items:

Steve Richey, seconded by Dawn Foster, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 186,632.39     

         OP/M:             $ 23,473.15       

                        TRANS:              $ 7,458.27       

                         IMRF:              $ 8,127.83        

                        TORT:              $ 4,784.09        

           DEBT SERVICE:              $ 0  

CAPITAL IMPROVEMENTS:      $ 0                   

                       TOTAL:              $ 230,475.73   

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 6-0.

 

Board of Education

Regular Meeting – Monday, May 15, 2017

Page 2

Open Forum: 

            Mrs. Jamroch and the Leadership Council along with the PTO are planning a Back to School Bash for August 5, 2017. They hope to offer school supplies, physicals, dental exams, and haircuts. Sponsors include Target, Walmart, Pioneer State Bank, and others. The Board was asked to consider sponsoring a concessions booth and the Board stated they will discuss and consider.

 

            Danielle Allen, parent of a 4th grader at Paw Paw Elementary, was concerned that her child has not come home all year with a math textbook. She understands that many supplemental materials are available online, but did not feel this was adequate and emphasized not all homes have internet access. She was told a textbook could be signed out and brought home and Heidi McKee also said she would look further into this.

           

            LeeAnn Smith gave the Board an overview of the 2018 Senior Trip. They plan to drive the students in three private vans to Mobile, AL where they will board a Carnival Cruise ship to Cozumel, Mexico. The class has about $16,000 in their class activity account and students who participated in the fundraisers will be able to use this money to cover the cost of the trip. The cruise is all-inclusive. At this time, there are 23 students going and parents may go too at their own cost. Students will not be allowed to leave the ship unless accompanied by an adult and Carnival has been made aware that this is a class trip and extra security measures will be taken.

 

Items for Discussion:

  1. Old Business
  1.  Feasibility Study Discussion. The Board would like a few weeks to review the findings of the feasibility study before making any decisions.
  2. First Reading of Board Policy Governing Fan/Coach and Player Behaviors. This is an update to policy 8:80.

 

  1. New Business

1. First Reading of Board Policies.

2. Approve Letting Fuel Bids.

Motion by Dawn Foster, seconded by Sandra Heiman, to approve Letting Fuel Bids.         

            Motion passed by a roll call vote, 6-0.

3. Approve Increasing Lunch Prices and Fees for 2017-2018 School Year.

  • Elementary Lunch $2.20 to $2.25
  • HS Lunch $2.45 to $2.50
  • Kindergarten Fee $50.00 to $55.00
  • Students 1-12 $70.00 to $75.00
  • PE Lock Rental $1.50 to $2.00
  • Lab Fees $25.00 to $27.00
  • Instrument Rental $50.00 to $55.00
  • PE Shirt (short remain the same) $10 to $12

Motion by Jason Penman, seconded by Heidi McKee, to approve Increasing Lunch Prices and Fees for 2017-2018 School Year.       

            Motion passed by a roll call vote, 6-0.

Board of Education

Regular Meeting – Monday, May 15, 2017

Page 3

 

4. Approve Revisions for 2017-2018 Student Handbook.

Motion by Kristel Schlorff, seconded by Heidi McKee, to Approve Revisions for 2017-2018 Student Handbook with a recommendation to grandfather in the new grade scale for high school honor roll.

           Motion passed unanimously by a roll call vote, 6-0. 

                     5.  Discussion and Approval of RevTrak as Online/Credit Card Payment Provider.

Motion by Kristel Schlorff, seconded by Sandra Heiman, to Approve RevTrak as Online/Credit Card Payment Provider.

           Motion passed unanimously by a roll call vote, 6-0. 

6.  Approve FFA State Convention Trip.

Motion by Sandra Heiman, seconded by Dawn Foster, to Approve FFA State Convention Trip. 

         Motion passed unanimously by a roll call vote, 6-0.

7.  Discussion/Approval of Senior Class Trip.

Motion by Dawn Foster, seconded by Kristel Schlorff, to Approve Senior Class Trip.       

         Motion passed by a roll call vote, 3-1. Jason Penman voting nay and Heidi McKee and Sandra Heiman abstained.

8.  Discussion of Vehicle Traffic Violations During Safety Zone Times. There is to be no traffic in the                        school driveways or parking lots between 7:50 A.M.-8:15 A.M. and 2:50 P.M.-3:15 P.M. There have     been problems with parents dropping kids off during these times in the Safety Zone due to weather or tardiness. Solutions were discussed such as automatic gates or having non-homeroom staff at each entrance.

9.  Approve Request by Linda Sellers to Use Jr High Gym for Zumba Classes.

Motion by Sandra Heiman, seconded by Steve Richey, to Approve Request by Linda Sellers to Use Jr High Gym for Zumba Classes (approved for June 1-July 31, 2017).        

         Motion passed unanimously by a roll call vote, 6-0.

                  10.  Approve Disposal of Old School Equipment (Floor Cleaner and Window Air Conditioner).

Motion by Kristel Schlorff, seconded by Heidi McKee, to Approve Disposal of Old School Equipment (Floor Cleaner and Window Air Conditioner). 

         Motion passed unanimously by a roll call vote, 6-0.

 

Administrative Report: Sandra Heiman will hand out promotion certificates for the 8th grade and Kristel Schlorff volunteered to hand out high school diplomas. There had been major roof leaks during prom and the roofing company has found and repaired those. Other leaks have since been found and will be addressed in the summer as well as other issues. The lock company will be contacted to make repairs/replacements on two door locks that no longer allow access. A copy of the latest on the American Health Care Act was attached in the Board packet, it outlines differences from Obamacare and some implications for our school as it now stands. All public entities are required to make their web page ADA compliant before the beginning of 2018. Jeff Westbrook has been working on it, but has come to a point where he cannot do anymore with the available resources. We will need to hire a company to bring the website up to standards and continue annual maintenance. The cost for this is about $5,000 the first year and about $2750 each of the following years. Erin Oates applied for and was awarded a $3,000 grant from Lowes to upgrade the library! LCSEA negotiations have begun. Kathy Lamb has put together a custodian/maintenance schedule for the summer.

      

Board of Education

Regular Meeting – Monday, May 15, 2017

Page 4

Enclosures:  None

Additional:  None      

Closed Session:

Jason Penman, seconded by Heidi McKee, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 8:33 P.M.

            Motion passed unanimously by a roll call vote 6-0.

 

Action Items:

  1. Employment of Certified Teachers

Jason Penman, seconded by Kristel Schlorff, made a motion to Employ Jessica Baustain as Fourth Grade Teacher.

Motion passed by a roll call vote, 6-0.

Jason Penman, seconded by Sandra Heiman, made a motion to Employ Jennifer Taseff as Jr High ELA/Social Studies Teacher.

Motion passed by a roll call vote, 6-0.

                   2.  Hire Jenny Oros as Assistant Volleyball Coach.

Sandra Heiman, seconded by Kristel Schlorff, made a motion to Hire Jenny Oros as Assistant Volleyball Coach.

Motion passed by a roll call vote, 6-0.

        3.  Hire Dennis Matz as Sub Bus Driver.

Jason Penman, seconded by Steve Richey, made a motion to Hire Dennis Matz as Sub Bus Driver.

Motion passed by a roll call vote, 6-0.

        4.  Approve School Board Calendar Dates.

Kristel Schlorff, seconded by Dawn Foster, made a motion to Approve School Board Calendar Dates.

Motion passed by a roll call vote, 6-0.

 

Jason Penman, seconded Heidi McKee, made a motion to come out of closed session at 9:19 P.M.

            Motion passed unanimously by a roll call vote, 6-0.

Adjournment:

Kristel Schlorff, seconded by Steve Richey, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:28 P.M.

Motion passed unanimously by a roll call vote, 6-0.

 

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                          President                                                                                 Secretary­­­­­­­­­­­­­­­­­­­