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April 17, 2017 School Board Meeting

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD MEETING

BOARD OF EDUCATION MINUTES

April 17, 2017

Paw Paw Elementary School – Rm #9

Paw Paw, Illinois

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order on Monday, April 17, 2017 by Heidi McKee, President, at 7:02 p.m. Those answering roll call were:  Jason Penman, Heidi McKee, Steve Richey, Dawn Foster, Kristel Schlorff and Sandra Heiman.  Also present were Superintendent Stan Adcock, Patty Torman, Fran Eccher, Gisel Alderson, Sue Johnston, Angie Lampson and Erica Surges, teacher and 8th grade sponsor at Paw Paw.

APPROVAL OF THE MINUTES:

Jason Penman, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of March 20, 2017 as presented.  

            Motion passed unanimously by a roll call vote, 6-0.  .

Jason Penman, seconded by Heidi McKee, made a motion to approve the minutes of the Closed Session of March 20, 2017 as presented.

            Motion passed unanimously by a roll call vote, 6-0. 

Kristel Schlorff, seconded by Sandra Heiman, made a motion to approve the Consent Agenda Items as presented:

            A).       Approval of the additions/corrections, as follows:

                        Ed.:                 $ 201,176.41

    OP/M:             $ 20,605.67  

                        TRANS:         $ 7,818.74

                        IMRF:             $ 5,506.13    

                        TORT:            $ 3,160.68   

CAPITAL PROJECTS:        $ - 0 - 

     WORKING CASH:          $ - 0 -

           FIRE/SAFETY:         $ - 0 -___________                                                

                        TOTAL:           $  238,267.63

            B).       Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).       The Financial Reports as presented.

            D).       Administrative/Board Member Reimbursement.

Motion passed unanimously by a roll call vote, 6-0.

Items for Discussion:

  1. Old Business
  1. Feasibility Study Discussion (No Motion to Be Made)Mr. Adcock explained that we have been given a new feasibility study with a different result.  As of last month the firm was recommending a consolidation.     If you read the executive summary closely you will see that they are NOT recommending the consolidation.  This is based on the state’s finding the new district would be a PTEL district which caps

 

Board of Education

Regular Meeting – Monday, April 17, 2017

Page 2

property tax levies.  I assume this puts an end to the process but there are a couple of options.  One, you can talk to Earlville and see if they are wishing to move forward anyway.  This might still be a viable option since a major part of the new budget discussion at the state level has been to freeze property taxes for the entire state; essentially making the state a PTEL levy process.  Another option is to drop this consolidation and look elsewhere.  The bottom line is that Paw Paw is no longer running in the red and does not have to consolidate for that reason alone.    The Board took it under advisement.

 

  1. Discussion of Adoption of Board Policy Governing Fan/Coach and Player Behavior – CS (No Motion to be Made)
  1. New Business
  1. Approve Employee Maternity Leave Request – CS

 

  1. Approve Foreign Exchange Student Attendance for 2017-18 – The Mendoza family has once again offered to host a Foreign Exchange Student for the 2017-18 school year.    Her name is Esra Dogan and she comes from Turkey.  This is a good thing for everyone.

Kristel Schlorff, seconded by Sandra Heiman, made a motion to approve the Foreign Exchange Student, Esra Dogan.

Motion passed by a roll call vote, 6-0.

 

  1. Approval of $30,000 Transfer of Funds from Working Cash to Transportation -   As of today, the State of Illinois is behind on their categorical.  In fact, they have not paid at all this year and are not likely to release payments until well after the school year ends; hopefully by June 30th.  The state owes us $54,000 in transportation.   We are not allowed to have any funds in the red so we need to transfer to cover until the end of the school year.  We want to transfer $30,000 out of the Working Cash fund to Transportation until we get our payment.

Steve Richey, seconded by Heidi McKee, made a motion to approve $30,000 transfer of funds from Working Cash to Transportation.

Motion passed by a roll call vote, 6-0.

 

  1. Discussion and Approval of 8th Grade Field Trip – The trip will extend beyond normal school hours, which typically invokes the board approval.  This trip is planned for Wisconsin Dells and the Mt. Olympus Waterpark.  This trip follows the normal trip criteria and would be along the lines of what past 8th grade trips have been.  Mrs. Sturgis, 8th grade sponsor, was in attendance and handed out sheets with the itinerary on it.

Jason Penman, seconded by Steve Richey, made a motion to approve the 8th Grade Field Trip.

Motion passed by a roll call vote, 6-0.

 

Board of Education

Regular Meeting – Monday, April 17, 2017

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  1. Discussion and Approval of Travel Team use of HS Gym – We have not done this in the past, this is a team that will be coached by Dave Glenn.  The team make-up is of area boys which includes Paw Paw.  Angie Lampson, who is here, said that the team does not have a home gym so the team uses area gyms for practice.  All the proper paperwork is in line, the insurance is appropriate and the schools liability is negligible.

Kristel Schlorff, seconded by Jason Penman, made a motion to approve the Travel Teams’ use of the High School Gym.

Motion passed by a roll call vote, 6-0.

 

  1. Appointment of New Board Member to Fill the Open Two-Year Term – CS
  2. Employment, Resignations, Extra-curricular Positions and Volunteer Coaching Positions – CS

Administrative Report:

 

  • Mr. Adcock reported that the schools have been heavily involved with the PARCC testing.  For the most part the process has gone fairly well with a few minor issues.
  • Summer help:  Last year the board allowed me to hire three HS students for summer help.  I would like to hire three more for this summer. The mowing this summer I will give to Josh Wiseman, he has expressed his interest, and two more students on top of that.   I have several applicants, one of which is a very strong worker who did wonderful last year.  He graduated last year and worked last year.  Do you prefer to keep the job offering to current students or are you willing to allow the hiring of graduates?  The board said they would like to keep it to current students and give the students a chance to work.  They asked how do we advertise for these jobs?   It is by word of mouth, kids come in to our office and ask if there are any job openings and we have them fill out an application. 
  • Federal TRS Rate:  This last year we began transitioning from paying teacher salaries and benefits with Title I funds to non-certified staff. Next year, the new Federal TRS rate is increasing to 44.61%.  In keeping with that strategy, Kim Siemers will be moving all of the salaries from certified staff to either non-certified or supplies, etc.
  • E-Rate Funding Issue:  E-Rate funding is money we get from technology and communication providers via a federal tax.  The application process is very arduous and daunting.  However, the company from which we purchased equipment inadvertently billed the Grade School instead of the District.  That little glitch activated a denial of payment from the federal E-Rate Commission and held up the refund while making everything a paperwork nightmare.  Normally I would not get too worked up about the funds as they are typically 

less than $10,000 but this was a large project and the refund is approximately $34,000.  I will keep the board posted.

 

Enclosures:  None

Additional:  None

Closed Session

Kristel Schlorff, seconded by Sandra Heiman, made a motion to adjourn to closed session for personnel and discussion regarding employment, performance, and/or dismissal of specific individuals (5 ILCS 120/2©(1)) at 7:39 PM.

            Motion passed unanimously by a roll call vote, 6-0.

        

Kristel Schlorff, seconded by Heidi McKee, made a motion to come out of closed session at 8:29 P.M.

            Motion passed unanimously by a roll call vote, 6-0.

           

Action Items:

Heidi McKee, seconded by Dawn Foster, made a motion to appoint Mark Dunklau, as board member to fill the empty two-year tern which runs from April 2017 – April 2019.

Motion passed by a roll call vote, 6-0. 

Jason Penman, seconded by Kristel Schlorff, made a motion to approve the maternity leave for Mrs. Wiercinski.

Motion passed unanimously by a roll call vote, 6-0.

Kristel Schlorff, seconded by Sandra Heiman, made a motion to approve Keri Dalki, Jennifer Penman and Cara Cooper as Sophomore Class Sponsors for the 2017-18 school year.

Motion passed by a roll call vote, 5-0.  Jason Penman abstained from voting.

Adjournment:

Kristel Schlorff, seconded by Steve Richey, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:36 P.M.

Motion passed unanimously by a roll call vote, 6-0.