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February 23, 2017 Board Minutes

The   PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
REGULAR BOARD OF EDUCATION MINUTES
February 13, 2017 – 7:00 P.M.
Paw Paw Elementary – Room #9
Paw Paw, Illinois

    President Becky Moorehead called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, February 13, 2017.  Those answering roll call were:  Becky Moorehead, Jason Penman, Steve Richey, Chris Jones, Heidi McKee, Daryl Rosenkrans and Chris Fairchild.  Also present were Superintendent Stan Adcock, Patty Torman, Grisel Alderson, Sue Johnston, Bev Schrader, Kristen Hickey, Travis Kemmerer, Kim Gudmunson, Ashley Stahl and Amanda Kent, teachers at Paw Paw Elementary.

Approval of the Minutes:

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of January 16, 2017, as presented.   
    Motion passed unanimously by a roll call vote, 7-0.

Jason Penman, seconded by Chris Fairchild, made a motion to approve the minutes of the Closed Session of January 16, 2017 as presented.
    Motion passed unanimously by a roll call vote, 7-0.

Consent Agenda Items:

Daryl Rosenkrans, seconded by Chris Jones, made a motion to approve the Consent Agenda Items as presented:
    A).    Approval of the additions/corrections, as follows:
               Ed.:  $ 162,079.82 
            OP/M:  $ 15,460.40    
            TRANS:  $ 8,513.14  
            IMRF: $ 5,207.92   
            TORT: $ 4,319.41         
           DEBT SERVICE: $           -0-    
           WORKING CASH:  $           -0-
                TOTAL:      $ 195,580.69   
    B).    Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;
    C).    The Financial Reports as presented
    
    Motion passed unanimously by a roll call vote, 7-0.

Open Forum: 
    Heidi McKee, spoke as a parent, stated that there are no incentives for kids in the high school, no pep rallies, assemblies, etc., for students to do well.  Maybe that could be addressed?   Mr. Adcock said that they are looking at ways to motivate students in the Team Leadership meeting.
    Travis Kemmerer and Kim Gudmunson spoke on behalf of the Team Leadership committee, and they were there to ask the Board if they would be willing to do a K-12 Attendance Incentive Program this term, as outlined in the handouts that were given to the Board.  They were looking to give incentives for students from ice cream floats to ball games.  The Leadership Committee wanted to experiment for this term only, 

Board of Education
Regular Board Meeting – Monday February 13, 2017
Page 2

February 24, 2017 to April 28th, 2017.  Then the committee would meet and compile all the information for the Board.   If the Board was ok with the plan, then the teachers would implement the incentives on a trial basis.  The consensus of the Board was that they would be behind it but told the committee to come back in April with the figures.  

Items for Discussion:
    
a.    Old Business
1.    Second Reading of Board Policies: 2120,2125,2125 E-1, 2125 E-2, 2125 E-3, 2200, 2220, 2220    E-7, 2220 E-1, 2220-2, 2220 E-4, 2220 E-5, 2220 E-6, 2220 E-8, 460, 4110, 4175, 0510, 0560 E-1, 0560 E-2, 0560, 5100, 5125, 5185, 5190, 5250, 5260, 5280, 5330, 0615, 0650, 0660, 6145, 6160, 6170, 6310, 6340, 0750, 0760, 0770, 7250, 7260, 7305, 7310, 7315, 0830, 0870.
Heidi McKee, seconded by Chris Jones, made a motion to approve and adopt the  Board Policy Manual.
Motion passed unanimously by a roll call vote 7-0.

2.    Approve Sealed Bid for A-Frame Hoist
We have not had any other bids except from Mr. Bernabei for $50.
Chris Fairchild, seconded by Jason Penman, made a motion to accept Mr. Bernabei’s bid of $50.
Motion passed unanimously by a roll call vote 7-0.

a.    New Business 

1.     Approve Audit Agreement With WIPFLI to Perform FY17 Financial Audit – this is the same company that we have had for many years.  They will do the audit this August.
        Becky Moorehead, seconded by Jason Penman made a motion to accept Audit Agreement for WIPFLi     to Perform FY17 Financial Audit.
        Motion passed unanimously by a roll call vote 7-0.

2.    Approve School Calendar for 2017-18 School Year-Mr. Adcock has been working with the teachers and this is the calendar we came up with.
Daryl Rosenkrans, seconded by Steve Richey, made a motion to approve the 2017-18 Calendar.
Motion passed unanimously by a roll call vote 7-0.

3.    Approve Middle School Trip to Clinton, IA – The Clinton Lumberkings, a minor league baseball team, is offering “school days” for area districts to attend educational sessions and watch the game.  The junior high staff would like approval to take advantage of this opportunity for our students.  The field is approximately 71 miles (90 minutes away).  This would be an incentive program for our students.  We are looking at incorporating AR points to increase reading, as well as discipline, tardiness and attendance.
Motion made by Daryl Rosenkrans, seconded by Chris Fairchild, to approve the Middle School Trip to Clinton, IA.
Motion passed unanimously by a roll call vote, 7-0.

4.    Discussion of Possible Adoption of Board Policy Governing Fan/Coach/Athlete Behavior at Athletic Events, Both Home and Away – CS

5.    Discussion and Approval of Additional Prep Stipend (CS) 

6.    Approve Resignations, Extra-Curricular positions and Volunteer Coaching Positions and Other Personnel Issues – CS (if necessary)

Board of Education 
Regular Meeting – Monday, February 13, 2017
Page 3

Administrative Report:  
    
            Mr. Adcock informed the Board that MAP testing started today for the Jr. High and High School. Radon Certification- Kathy Lamb, elementary custodian was working on her certification for radon.  She has completed the online training and is officially certified.  In the very near future, a group dealing with Radon, will bring their equipment, place it, and Kathy will be trained on its use.    

    Lee County Special Education Association Contract Bargaining – It is time to renegotiate the LCSEA Contract.  For this time around both parties have decided to approach negotiations under the “Interest Based Bargaining” process.   This required training that both groups are required to attend. 

    Bus Drivers/Substitute Teachers – We need more of both.  Because of illness going around teachers are sick or their children, we are stretched pretty thin.

    Sickness – the schools have all been hit hard with all the sickness floating around. We are averaging about 12-15 students a day in K-12.  That number is enough to be concerned, and yet not enough to close school for a complete sanitation.
    
Enclosures:
    
Additional:  
    
Closed Session:

Jason Penman, seconded by Chris Jones, made a motion to adjourn to closed session for Personnel and/or discussion regarding employment, performance, and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 7:30 P.M.
    Motion passed unanimously by a roll call vote 7-0.

Chris Fairchild, seconded Jason Penman, made a motion to come out of closed session at 8:00 P.M.
    Motion passed unanimously by a roll call vote, 7-0.     

Action Items:

Jason Penman, seconded by Chris Fairchild, made a motion to approve additional Prep Stipend
Motion passed unanimously by a roll call vote, 7-0.  

Adjournment:

Chris Fairchild, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:01 P.M.
Motion passed unanimously by a roll call vote, 7-0.