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2014-12

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

December 15,   2014– 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:01 P.M. on Monday, December 15, 2014.  Those answering roll call were:  David Lilja, Jason Penman, Becky Moorehead, Daryl Rosenkrans, Steve Richey and Chris Jones.  Also present were Superintendent Stan Adcock, Mr. Chuck Schneider, Patty Torman, Mrs. Moorehead; teacher at Paw Paw Schools, and Cindy Adcock.

Public Hearing on Prospective Bond Issue in Accordance with the Bond Issue Notification Act

Jason Penman, seconded by Chris Jones, made a motion to open public hearing of Prospective Bond Issue at 7:02 PM.

a.  Discussion of Prospective Working Cash Bond Issuance – Mr. Lilja asked if there were any questions about the proposed Bond.  There was none.

b.  Public comments – there were no comments from the public.

Jason Penman, seconded by Becky Moorehead, made a motion to close hearing at 7:03 PM.

Jason Penman, seconded by Becky Moorehead, made a motion to approve the Prospective Bond Issue.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of November 17, 2014, with one change.   

Motion passed unanimously by a roll call vote, 6-0.

Steve Richey, seconded by Chris Jones, made a motion to approve the Closed Session minutes of the Regular Board Meeting of November 17, 2014 as presented.   

Motion passed unanimously by a roll call vote, 6-0.

Consent Agenda Items

Approval of the additions/corrections, as follows:

    Ed.: $193,632.80  

OP/M: $15,667.21         

            TRANS: $7,353.36          

IMRF: $7,937.08            

TORT: $29,694.24           

           DEBT SERVICE: $0.00        

       WORKING CASH: $30,000.00  

CAPITAL IMPROVEMENT: $0.00      

            TOTAL: $284,284.69     

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Daryl Rosenkrans, seconded by Jason Penman, made a motion to approve the Consent Agenda Items as presented.

Motion passed unanimously by a roll call vote, 6-0.

Open Forum:

No one.

Items for Discussion

a.  Old Business

1.  Discussion of Student Organizations and Requests (LEO Club) – Mr. Schneider stated that nine students showed interest in the school based LEO Club.  After talking with a Lions Club representative, he had a clearer picture of the process of becoming a club. There is a community based LEO Club already  and the Paw Paw Lions Club paid an initiation fee for that club and will have to pay another fee if the school starts a LEO Club, which it has to include Jr. High and High School students according to Lions Club rules.  Our Jr. High does not have any clubs and therefore it presents a problem.  Becky Moorehead suggested let the community club meet in the school, give them access to certain bulletin boards so they could display information about the club, but keep it as a community based club not a school club.  The board agreed with the suggestion.

2.  Update on Honeywell Service Contract – Mr. Adcock stated that the current contract was due to expire and to renew it would be $12,000.  He suggested that they renew it with a stipulation that Honeywell come in to the building and look at the heating system in the building especially District Offices as it is hot in the morning but cold in the afternoon.

b.  New Business

Approval of the Working Cash Loan in the Amount of $30,000 to Tort Fund – Mr. Adcock  explained that they would borrow from the Education Fund as the Tort Fund was getting really low.  It would be paid back at

Discussion of Technology Inter-Governmental Agreement – Mr. Schneider was to meet with representatives from Oregon, Illinois.  This would be instead of an IT director in the building at all times, this would be a contract with this company to supply us direction and help and not have an IT director per say.  He was to listen and to ask questions.  

Approval of Lions Club Benefit – the LEO club was asking permission to use the school gym in January of 2015 for a barn dance to benefit David Mierzwa, a former student who was in a car accident in November.

Accept Resignations/Retirements – CS

Employment of Social Worker – CS

Employment of Bookkeeper – CS

Approve Volunteer Coaching Positions – CS

FOIA Request Update – someone submitted a blanket FOIA request, asking for all bond paperwork from the last 30 years.  Mr. Adcock said he intended to ignore it as SPAM, but our lawyer called and asked specifically how were we going to respond?  Zukowski Law Firm sent him a form letter response denying the request as burdensome.  Mr. Adcock expects to see some kind of response.

Discussion of Continuing Education Request – CS

Principal’s Report:

Mr. Schneider, besides the report that was in the board packet, submitted to the board paperwork concerning the question of board committees, i.e. education, athletic, transportation and building.  The superintendent appoints board members but it cannot be more than two members.  The board discussed whether or not they actually needed committees, and it was decided to just have an athletic committee as there were issues to be discussed.  Mr. Adcock appointed Jason Penman and Chris Jones on this committee.

The Jr. High boys basketball season is over and the girls are currently signing up for Jr. High basketball, but the numbers are down.  The board asked if co-oping should be an option?  Mr. Schneider stated that he looked into co-oping with other schools a while back and surrounding schools told him no.

The Paw Paw Lion’s Club was sponsoring open gyms in basketball and indoor soccer for Jr. High, which seem to be doing well.

Superintendent’s Report:

The elementary teachers will be looking at different math programs and will come to the board in the spring for a new adoption in math.  They are currently doing their own thing when it comes to math and with Common Core now in schools, it is important that they all do the same math program.  Common Core is teaching students how to think for themselves, to ask how they got the answers, and this new adoption is a step in that direction.

Enclosures: Thank you from the Jr. High Cheerleaders.

 

Additional:   

It was asked could something be done about the sound system in the gym?  Mr. Schneider responded that the musical director was standing in the right place, it kept cutting out.  

Some of the Board Members asked if anything could be done about the stage lights, they were not lighting the stage and they were out of date.  Becky Moorehead asked if there was anyone local who could do something, and David Lilja asked if there was some kind of grant that maybe we could pursue.  Mr. Adcock said there wasn’t a grant that he was familiar with, that could cover the costs of lighting the stage; that would be considered extra-curricular.

Closed Session:

Becky Moorehead, seconded by Steve Richey, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 7:51 P.M.

Motion passed unanimously by a voice vote.

Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to come out of closed session at 8:48 P.M.

Motion passed unanimously by a roll call vote, 6-0. 

Action Items:

David Lilja, seconded by Daryl Rosenkrans, made a motion to approve the three year Service Contract with Honeywell Building Services. 

Motion passed by a roll call vote, 6-0.  

Jason Penman, seconded by Becky Moorehead, made a motion to approve the Working Cash Loan to Tort Fund in the amount of $30,000. 

Motion passed unanimously by a roll call vote, 6-0.

Daryl Rosenkrans, seconded by Steve Richey, made a motion to approve Facility Use Request from the Lion’s Club. 

Motion passed unanimously by a roll call vote, 6-0.

Chris Jones, seconded by Daryl Rosenkrans, made a motion to accept the resignation of Mrs. Pat Brummel, effective at the end of 2014-15 school year. 

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by David Lilja, made a motion to approve the employment of Mrs. Rebecca Keene as part time School Social Worker for the remainder of 2014-15 school year.

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by David Lilja, made a motion to approve the employment of Mrs. Emmylou Truckenbrod as District Bookkeeper.

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by David Lilja, made a motion to approve Volunteer Coaching positions, if needed. 

Motion passed unanimously by a roll call vote, 6-0.

The motion to approve request for Continuing Education was tabled at this time.

Adjournment:

Chris Jones, seconded by Steve Richey, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:52 P.M.

Motion passed unanimously by a roll call vote, 6-0.