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2014-06

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

June 16, 2014 – 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:01 P.M. on Monday, June 16, 2014.  Those answering roll call were:  David Lilja, Becky Moorehead, Jason Penman, Daryl Rosenkrans, and Chris Jones.   Absent was Steve Richey.  Also present were Superintendent Robert Priest, Principal Chuck Schneider, and Patty Torman. Danielle Allen and Jennifer Hollenbeck, parents of students entering 2rd grade were also present.

Approval of the Minutes:

Chris Jones, seconded by Jason Penman, made a motion to approve the minutes of the Regular Board Meeting of May 19, 2014.   

Motion passed unanimously by a roll call vote, 5-0.

Jason Penman, seconded by Chris Jones, made a motion to approve the minutes of the Closed Session of May 19, 2014 as presented.

Motion passed unanimously by a roll call vote, 5-0.

Consent Agenda Items:

Becky Moorehead, seconded by Chris Jones, made a motion to approve the Consent Agenda Items:

A). Approval of the additions/corrections, as follows:

     Ed.: $   168,417.79

OP/M: $     21,568.19   

            TRANS: $       9,075.75      

  IMRF: $       7,095.88         

  TORT: $       4,952.76      

            DEBT SERVICE: $     

   CAPITAL PAYMENT: $     

            TOTAL: $   211,110.37 

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 5-0.  

Mr. Priest pointed out that the State financial calculations were passed out to the Board.

Open Forum:  

Danielle Allen and Jennifer Hollenback stood up to speak to the Board about the 2nd and 3rd grades being combined next school year.  They each have a 2nd grader and were concerned about the possibility of combining them next school year with the 3rd grade, “after they made friends in this past school year with the Kindergarteners”, commented Mrs. Allen, “couldn’t they continue on with combining the 1st and 2nd grades next school year so they would be with the class they are used to and made friends?  The parents did not get a letter at the end of the school year and we, as parents, were wondering what would happen this school year.”  Mr. Priest apologized to the parents for not letting them know something at the end of the school year.  He also stated it all depends on the incoming Kindergarten class and they would not know numbers until registration.  David Lilja told her it was a tough decision for the board, but they would have to wait until registration in August so they would know how many kindergarteners would be attending Paw Paw.  The Board would take into consideration having a meeting with parents before school starts to get the parents input.  The students entering 2nd grade are a small class consisting of seven students.  Mr. Lilja thanked Mrs. Allen and Mrs. Hollenbeck for bringing their concerns to the Board.

Items for Discussion:

Old Business

None

New Business 

Second Reading and Approval of Policies;  2:110, 2:30, 3:60E, 4:30, 5:10, 5:20, 5:201 (Delete), 5:240, 5:250, 5:320, 7:20, 7:70, 7:140, 1:185 and 7:270.

First Reading of Policy 6:310 – Mr. Schneider said the old policy did not line up with the student handbook.  He made changes in italics that aligns with the current handbook.

 Employ Extra-Curricular/Coaching Positions – CS

 Prevailing Wage Resolution – we have to do it every year at this time.

 Maternity Leave – CS

 Lunch Price Increase Recommendation – the State wants us trending to equal the cost

 of paid lunches that they reimburse us monthly, so we aren’t losing any money

 Not to Re-employ Non-certified Personnel – CS

 Approve Renewal of Student/Accident Catastrophic Insurance Policy With Guarantee Trust Life Insurance Company – as of last year the law requires school district’s to carry this insurance.

Approve contract with Swedberg and Associates for Maintenance Grant Work – Mr. Michael Alstadt of Basalay Cary & Alstadt, District architects, submitted a letter outlining the recent bid values, with the lowest bidder being Swedberg & Associates of Sycamore.  This is to fulfill the requirements of the Maintenance Grant Work that is being used to address the bat infestation.  

Approve Fuel Bid from Conserve FS Inc. – we had two bidders this year Ag View FS., Inc., out of Princeton and Conserv FS Inc., out of Rochelle.  Recommend Conserv FS Inc.

Board Member Steve Richey entered the meeting at 7:37 PM.

Principal’s Report:  

Mr. Schneider reported that work on the bell system would take place over the summer with completion by the start of the new school year.  

Graduations went very well this year, High School was a little long and Mr. Schneider would be looking at the speeches and scholarships given out.  It was commented on that people complained the fans on the ceiling of the gym were not working, so Mr. Schneider was looking into getting them repaired.  The reason they were not working is because they were hit during the school year by errant balls.  He was also going to look into possibly moving the fans down a bit so they would be over the bleachers. 

Mr. Schneider reported that according to the State of Illinois students need to know CPR and how to run an AED starting this school year.  He talked to John Prentice who teaches CPR/AED about this and he made several suggestions, one being to incorporate it into the PE/Health classes.

Superintendent’s Report: 

Enclosures:

Schedule of yearly board meetings was enclosed.

 

Additional:   

David Lilja, on behalf of the Board of Education, thanked Mr. Priest for his many years of service to the students of Paw Paw CUSD #271.  It would be Mr. Priest’s last board meeting as he is retiring at the end of June.  The Board wished him well.

Closed Session:

Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 7:50 P.M.

Motion passed unanimously by a roll call vote, 6-0.

David Lilja, seconded by Steve Richey, made a motion to come out of closed session at 8:35 P.M.

Motion passed unanimously by a roll call vote, 6-0. 

Action Items:

Becky Moorehead, seconded by David Lilja, made a motion to approve second reading and approval of policies;  2:110, 2:30, 3:60E, 4:30, 5:10, 5:20, 5:201 (Delete), 5:240, 5:250, 5:320, 7:20, 7:70, 7:140, 1:185 and 7:270.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve the first reading of Policy 6:310.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to employ extracurricular/coaching positions:  David Smith as Jr. High Soccer coach; Niesa Jacobs as Junior Class co-sponsor; and Natalie Boone as High School yearbook sponsor.

Motion passed unanimously by a roll call vote, 6-0. 

Becky Moorehead, seconded by David Lilja, made a motion to approve Prevailing Wage Resolution as presented.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve the maternity leave for Mrs. Franzen, for the start of the 2014-15 school year.  She will be back September 29, 2014.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve the lunch rate increase as presented: K-5 - $2.00; 6-12 - $2.25 and adult is $2.55.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve not to re-employ Mrs. Fran Eccher as noon duty aide for the 2014-15 school year. 

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve renewal of student/accident catastrophic insurance policy with Guarantee Trust Life Insurance Company.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve contract with Swedberg and Associates for Maintenance Grant Work.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to approve the fuel bid from Conserve FS Inc.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by David Lilja, made a motion to accept the resignation of Larry Klema, Softball Coach, effective immediately.

Motion passed unanimously by a roll call vote, 6-0.

Adjournment:

Steve Richey, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:44 P.M.

Motion passed unanimously by a roll call vote, 6-0.