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2014-04

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

BOARD OF EDUCATION

REGULAR MEETING

APRIL 14, 2014

PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

7:00 P.M.

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was held on April 14, 2014, in the Library of the Paw Paw Jr. / Sr. High School.  The meeting was called to order by Dave Lilja, President at 7:00 PM.  Those answering roll call were:  Steve Richey, Jason Penman, Dave Lilja, Chris Jones, Becky Moorehead, and Daryl Rosenkrans.  Also present were Interim Superintendent Robert Priest; Chuck Schneider, Principal; and Dee Wheeler, District Bookkeeper.  Guests were teacher, Blake Strong, Judy Prielipp, Jodi Howell and Pat VanBeek.

APPROVAL OF THE MINUTES:

Jason Penman, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of March 17, 2014.  Motion passed on a 6-0 roll call vote.

Chris Jones, seconded by Daryl Rosenkrans, made a motion to approve the minutes of Closed Session of March 17, 2014, as presented.  “The minutes of the closed session of these meetings shall be confidential and closed to the public until such time that the Board of Education determines that it is no longer necessary to protect the public interest or privacy of an individual by keeping them confidential.”  Motion passed on a 6-0 roll call vote.

CONSENT AGENDA ITEMS:

A.  Approval of the Bills with late additions:

Education:               $199,038.76

O/M:         30,104.72

DEBT SERVICE:      

TRANS:     14,113.88

IMRF:                     8,845.22

CAPITAL PROJECTS  

TORT                     5,860.64              

TOTAL:                             $274,319.74

B.  Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.

C.  Approval of the Financial Reports as presented. 

Jason Penman, seconded by Becky Moorehead, made a motion to approve the Consent Agenda items as presented.  Motion passed on a 6-0 roll call vote. 

OLD BUSINESS:

1.  Superintendent’s Contract and Affirmation –Closed Session (Copy enclosed in packet).

NEW BUSINESS:

1.  Second Reading of Policies-2:260, 6:290, 6:300, 7:180, 7:180 AP1, 7:180 AP1 E2, 7:180 AP1 E3, 7:180 AP1 E4, 7:180 AP1 E5, 7:180 AP1 E6, 7:180 AP1 E7, 7:190, 7:190 AP1, 7:190 AP2, 7:190 AP3, 7:190 AP4, 7:190 AP5, 7:190 AP6, 7:190 AP6 E1, E2, and E3.

2.  Employ Coaches-Closed Session.

3.  Non-Certified Staff Recommendations for 2014-15-Closed Session.

4.  Extra-Curricular Positions Recommendations-Closed Session.

5. Donation of Seventh Grade volleyball Uniforms-Mr. Schneider stated that Erin Odle requested that  the Queen’s of Court VB League, donate 7th grade volleyball uniforms.  Recommends approval and sending a thank you.

6. Approve Final 2013-2014 Calendar-Per Mr. Priest, copy in the packet, with last day being 5/30/14.

Dave Lilja to assist with Jr. High promotion.

7. Handbook Committee Reports-Closed Session (Copy enclosed in packet).

8. Special Education Issues-Closed Session.

9. IVVC Update-Mr. Priest stated that Ron Peeper is proposing a new building, which would increase fees to participating school districts.  He mentioned that there is currently an excess of funds available that would indicate that current enrollment fees may have been inflated for some time.  Mr. Priest questions the enrollment at the Charter School and does not feel that a new facility is necessary as there is a considerable amount of unutilized space in the current building.  He also stated that Dr. Pam Rockwood, Indian Creek, is also questioning this proposal. There was some discussion amongst the Board regarding this matter.

10. PPO Fund Raiser-Jody Howell addressed the Board regarding the PPO Fall Fundraiser that they would like to hold from September-December.  She stated individuals in grades 2 through 5 and the 8th grade would be selling pizza and various gadgets.  Their proposal was to donate to half of what is raised to the class fund for their 8th grade class trip.  Becky Moorehead asked Mr. Schneider about duplication of selling pizzas with another class fundraiser.  He stated that he would review and get back to the Board.

11.  Fuel Bids-Mr. Priest stated that bids must be received each year before contract is awarded.

12.  Soccer Coop Approval-It was stated that a meeting was scheduled with the Amboy principal the following week with further discussion to follow during Closed Session.

13.  Approve ROE Agreement-Mr. Priest mentioned that it is the standard agreement that requires approval each year.

14.  Place Amended Budget on Display-Mr. Priest stated that an amended budget was currently on display in the District Office.  He asked Dee Wheeler, District Bookkeeper, to explain the budget was being amended to add the offsetting line items of revenue and expense for “Payments Made on Behalf Of”.  This is an accounting only, which was recommended by our auditors, that reflects payments that the District makes to the State of Illinois, who in turn pays Teachers Retirement System, for the payments we make on behalf of our teachers into the retirement system.  It was mentioned that this is basically an accounting function that does not change either the revenues or expenses but is necessary to show the amount expended.

PRINCIPAL’S REPORT

Mr. Schneider stated that his report was contained in the Board packet and added compliments to HS art students and Geri Larson, art teacher, on the many ribbons awarded at the Illinois Valley Art Show.  He also noted the students that placed in the IVVC SkillsUSA competition.  Mr. Schneider confirmed that Jason Penman and Daryl Rosenkrans will present HS diplomas and that Dave Lilja will present JH certificates.

SUPERINTENDENT’S REPORT

Mr. Priest stated that the athletic Committee met and discussed Spring sports.  He mentioned that both baseball and softball had not played games yet due to the weather.  They discussed the volleyball team attending an overnight camp that would require Board approval.  The team would pay their expenses but the bus, gas and driver time would be donated.  Fall sports were discussed, in particular boys’ basketball by Dave Smith.  Athletic awards were also discussed and mentioned that one award would be given for every three players.

ENCLOSURES

a.  State Financial Calculations

b.  Memo and Letter Addressing Bat Remediation

ADDITIONAL

There was discussion on the condition of the baseball bleachers and was mentioned by Daryl Rosenkrans in what poor condition they were.  It was suggested that we either replace the old boards or buy new bleachers.

It was suggested that the website should be updated to list all of the teacher’s phone extensions for ease of parents contacting them.  Daryl Rosenkrans asked about the cost efficiency of printing and mailing the School Bell newsletter.  It was mentioned that posting on the website would save on printing and mailing costs.  He requested that Dee Wheeler, District Bookkeeper, figure out the cost of the newsletter each month.

Becky Moorehead mentioned that a member of the community mentioned to her that a bus driver was travelling on German Road at an unacceptable speed.  

CLOSED SESSION

 Jason Penman, seconded by Daryl Rosenkrans, made a motion to adjourn to closed session at 8:06 p.m. for personnel and probable or imminent litigation.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Dave Lilja, made a motion to come out of closed session at 8:27 p.m.  Motion passed unanimously on a 6-0 roll call vote.

ACTION ITEMS

Jason Penman, seconded by Steve Richey, made a motion to approve Superintendent Adcock’s contract. Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve second reading and adoption of Policies: 2:260, 6:290, 6:300, 7:180, 7:180 AP1, 7:180 AP1 E1, 7:180 AP1 E2, 7:180 AP1 E3, 7:180 AP1 E4, 7:180 AP1 E5, 7:180 AP1 E6, 7:180 AP1 E7, 7:190, 7:190 AP1, 7:190 AP2, 7:190 AP3, 7:190 AP4, 7:190 AP5, 7:190 AP6, 7:190 AP6 E1, E2, E3,  Motion passed unanimously on roll call vote of 6-0.

Jason Penman, seconded by Steve Richey, made a motion to re-employ non-certified personnel as recommended by administration.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve track coaches as recommended by administration.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve donation of seventh grade girls’ volleyball uniforms.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve final 2013-14 calendar.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to let fuel out to bid.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve Soccer Coop.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to approve intergovernmental agreement with ROE.  Motion passed unanimously on a 6-0 roll call vote.

Jason Penman, seconded by Steve Richey, made a motion to place amended budget on display.  Motion passed unanimously on a 6-0 roll call vote.

ADJOURNMENT

Daryl Rosenkrans, seconded by Chris Jones, made a motion to adjourn the meeting at 8:30 p.m.  Motion passed on a 6-0 roll call vote.