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2013-04

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

April 16, 2013*– 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

*Meeting was changed due to not having a quorum on Monday, April 15, 2013.

Vice-President Becky Moorehead called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Tuesday, April 16, 2013.  Those answering roll call were:  Becky Moorehead, Jason Penman, Daryl Rosenkrans, Steve Richey and John Prentice.  Absent was David Lilja.  Also present were Superintendent Robert Priest, Patty Torman, Mr. Josh Sarver, and Mr. Steve Suttle, teachers at Paw Paw Schools, Tammy Safranek, Erin Oates, Lindy Oates, and Jodee Howell, parents of students at Paw Paw.  Also present was Chris Jones, newly elected board member. 

Mr. Priest addressed the Board that there was info in the board packet on calculations for the fund balances to revenue for this school year.  He also stated that cash flow will be declining, especially as the climate with the State is not good.  “We should get money from the State, but don’t know when or how much”, stated Mr. Priest.  

Steve Richey, seconded by Jason Penman, made a motion to approve the minutes of the Regular Board Meeting of March 18, 2013.   

Motion passed unanimously by a roll call vote, 5-0.

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Closed Session of March 18, 2013 as presented.

Motion passed unanimously by a roll call vote, 5-0.

Daryl Rosenkrans, seconded by John Prentice, made a motion to approve the Consent Agenda Items as presented:

A). Approval of the additions/corrections, as follows:

Ed.: $215,199.48

OP/M: $  23,514.45 

TRANS: $  11,610.59 

IMRF: $    8,967.01 

TORT: $    1,672.95      

CAPITAL PROJECTS: $ - 0 -  

     WORKING CASH: $ - 0 –

           FIRE/SAFETy: $    2,520.00       

    ______________          

  TOTAL: $ 263,484.48  

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 5-0.

Open Forum:  

Lindy Oates, senior at Paw Paw High School, explained to the Board that due to bad weather conditions in St. Louis during their Senior Class trip, that four events were cancelled and that they came home with more money than they anticipated.  She was asking the Board’s permission if they could have a one day outing at Great America, Dundee, on Saturday, May 4th.  They will need a school bus, and the driver has already consented to drive.  

Jason Penman cautioned her about the Saturday’s in May because of all the rainouts of baseball/softball games, which they could be playing on a Saturday.  Lindy said if it was ok with the board they would talk with the bus driver and if there was a rainout game on that particular Saturday, they would consider going on a Sunday.

Jodee Howell, parent of a 1st grader, also asked to address the board. She wanted to know if there were any changes with the staff that was riffed in March, especially art and music.  Mr. Priest answered that as of the board meeting; there were no changes or re-hiring.  It would depend on enrollment for next year and negotiations.  He thanked her for asking.

Items for Discussion:

Old Business - None

New Business 

Non Certified Staff Recommendations for 2013-14 – Closed Session

Extra-Curricular Hiring Recommendations for 2013-14 – Closed Session

Approve Final 2012-13 Calendar – last day for this school year is May 29, 2013, there were two days off during the year.  

Approve transfer of $300,000 from Working Cash Fund to the Education Fund 

Approve transfer of $40,000 from Working Cash Fund to the Operations and Maintenance Fund.

Bus Lease – Mr. Priest explained that his recommendation would be for a 2014 lease of a 29 passenger bus through Midwest Bus Sales, Princeton.  He did contact Central States out of Hinckley also, but they were $1000 more.

Fuel bids – do it yearly.  The Board is to release gas bids to go out, and the results would be available for approval at the May board meeting.

Lunch Price Ten Cent Increase – State Board is mandating that we “trend” towards what they reimburse us for a paid lunch which is $2.59.

Grades K-6 - $1.95

Grades 7-12 - $2.20

Adult - $2.50

Yearbook Vendor Contract – we are not going with LifeTouch for 2013-14, but Mr. Schneider would elaborate on that at the next board meeting.

Senior Trip Review – everything went well except for the snow on that Sunday that cancelled the day’s events.

Co-Operative Agreement Between Lee/Ogle ROE and Paw Paw CUSD #271 Reference Alternative Educational Programs – every year we sign this agreement, we have had students at their programs in the past year, but currently are not using their facilities.

Handbook Meeting Report – changes in the board packet.  Mr. Schneider will talk about those changes at next board meeting.

Teacher Resignation – Ms. Liz Lemmon is resigning at the end of this school year.  Cited she needed to be close to home.

Social Worker-Next Year – talked with Dr. Rockwell at Indian Creek where we currently share a social worker with them.  Mr. Priest stated he would not pay her salary until the end of 2014. 

Graduation Update – report in board packet.

Negotiations – Closed Session

Discipline Report – in board packet.

Principal’s Report:  

Mr. Schneider was not at the meeting and there was a report from him in the board packet.  

Superintendent’s Report: 

Committees 

Education – Met recently with Mrs. Moorehead and Mr. Prentice from the Board and several teachers.  Map testing was talked about with the testing to be started about the last week in April.  Several staff members and Mr. Schneider were going to the last Common Core Workshop this Friday.  They talked about the 5 Essential Surveys, since parents did not do the survey online and only a handful of students participated, it will not be on the State Report Card.

Athletics – Met recently and Dave Smith, Athletic Director, gave a brief report on the spring sports.  It was also reported that the meeting for all athletes and their parents, for all sports for the 2013-14 school year, will be on August 13th. Mr. Smith also announced that the ball game scheduled at Indian Creek for this Monday would be played at the Kane County Cougars ball park instead of at Indian Creek.

Enclosures: None

Additional:   Mr. Priest gave a brief speech honoring board member John Prentice and gave him a gift on behalf of the district.  Mr. Priest thanked John for his eight years on the board and giving up his time for the students at Paw Paw.  It was the last meeting for outgoing board member Mr. Prentice.  Next month they will install his replacement, Chris Jones.

Closed Session:

Steve Richey, seconded by Daryl Rosenkrans, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 7:25 P.M. 

Motion passed unanimously by a voice vote.

Dave Lilja entered the meeting at 7:58 P.M.

Daryl Rosenkrans, seconded Steve Richey, made a motion to come out of closed session at 8:16 P.M.

Motion passed unanimously by a roll call vote, 6-0. 

Action Items:

John Prentice, seconded by David Lilja, made a motion to approve non-certified employment recommendations for the 2013-14 school year.

Motion passed by a roll call vote, 6-0.  

John Prentice, seconded by David Lilja, made a motion to approve extra-curricular employment recommendations for the 2013-14 school year.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to let fuel bids. 

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to accept Ms. Lemmon’s letter of resignation.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to transfer $300,000 from the Working Cash Fund to the Education Fund.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to transfer $40,000 from the Working Cash Fund to the Transportation Fund.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to approve a bus lease with Midwest Bus Sales of Princeton for $8,700 per year for a twenty nine passenger bus.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to set lunch prices, for the 2013-14 school year, as follows: K-6 $1.95, grades 7-12 $2.20 and for $2.50 for adults.

Motion passed unanimously by a roll call vote, 6-0.

Motion to approve a yearbook vendor died because of a lack of a motion.

John Prentice, seconded by David Lilja, made a motion to approve the final 2012-13 calendar.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to approve the request of the senior class to take a day trip to Great America, Dundee, on May 4th or 5th.

Motion passed unanimously by a roll call vote, 6-0.

John Prentice, seconded by David Lilja, made a motion to approve the Cooperative Agreement between Lee/Ogle ROE and Paw Paw CUSD #271 reference alternative educational programs.  

Motion passed unanimously by a roll call vote, 6-0.

Adjournment:

John Prentice, seconded by Becky Moorehead, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:20 P.M.

Motion passed unanimously by a roll call vote, 6-0.