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2011-09

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

BOARD OF EDUCATION

REGULAR MEETING

SEPTEMBER 19, 2011

PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was held on September 19, 2011 in the Library of the Paw Paw Jr. / Sr. High School.  The meeting was called to order by Dave Lilja, President at 7:00 p.m.  Those answering roll call were:  David Lilja, Becky Moorehead, Jason Penman, John Prentice, Daryl Rosenkrans, and Steve Richey.  Also present were Superintendent, Robert Priest; Principal Charles Schneider, Dee Wheeler, District Bookkeeper, and Patty Torman, District Office Secretary. Guests attending were Wayne Pierce, April Moorehead and Pam Marks.

 

PUBLIC HEARING ON THE 2011-2012 BUDGET:

 

Jason Penman, seconded by Steve Richey, made a motion to open the Public Hearing at 7:02 pm.  Motion passed unanimously on a roll call vote.

 

Mr. Priest reviewed the budget highlights. Last year was a bad year financially due to unexpected items such as insurance and repairs.  In addition, revenues were down.  The State still owes the District money and appears that they will not pay General State Aide and Transportation monies.  There was a negative balance of $537,437 between revenue and expenditures.  The District used its reserves to pay the bills and is in the process of completing the process of selling Working Cash Bonds.  In the new budget, expenditures have been reduced and our revenues have increased due through tax levy.

 

Mr. Priest informed the Board that we will be receiving a Small Rural School Achievement grant in the amount of $22,775, which will help in reducing our expenditures.

 

The tentative budget summarizes all revenue and expenditures and compares them to last year.  The 2010-2011 figures are accurate based on June financial report.  The Ed fund summary on the bottom of page 3 is accurate but the detail is not.  Mr. Priest is in the process of correcting the detail based on the amended budget and the June financial report.  Mr. Priest noted that revenues increased by $1,398,154 ($1,000,000 working cash), and expenditures increased by $102,053.  This year there will be a positive variance of $758,664.

 

Mr. Priest pointed out that the Ed fund is the largest and represents two-thirds of the entire budget.  The fund is in balance this year due to using funds from the Working Cash Bond Sale as well as increased revenues.  The District was able to reduce expenditures by $147,000 but that number needs to be improved.  Our expenditures should be even less as the HS English teacher was replaced after the tentative budget was done.  In addition, a suspension has been placed on workshops.  Mr. Priest stated that last year’s substitute teacher cost were extreme at $38,000.  He proposed to the Board that they take a long, hard look at next year’s budget now as there will be deficits and plans need to be made for reducing expenditures even more.  The District will save money due to retirements and savings from insurance, and bus leasing but needs to save more.  If revenues stay even, we are $200,000 from balancing.  

 

The O & M fund budget projection is in balance with a projected surplus of $1,719.  The Transportation fund is in balance and will have a projected surplus of $31,091.  Mr. Priest stated that the Debt Service fund is in balance as is the IMRF fund.  However, the projected expenses on the IMRF fund are up approximately $7,000 but will probably be less due to reduction in staff eligible for IMRF.  Fire Prevention and Safety will have a projected fund balance of $1,104.  Mr. Priest intends to levy in the fund this year and start to rebuild a cushion.  

 

The coming year is important because the District needs to reduce expenditures.  All programs will be reviewed to make sure they are essential.  Any ideas from the Board are appreciated.

 

There were no public comments.  Jason Penman, seconded by Becky Moorehead, made a motion to close the hearing at 7:12 pm.  Motion passed with a 6-0 roll call.

 

A motion by Steve Richey, seconded by Jason Penman, was made to adopt the 2011-2012 budget as finalized during the public hearing.  Motion passed unanimously with a roll call vote.

 

APPROVAL OF THE MINUTES:

 

John Prentice, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of August 15, 2011, as presented.  Motion passed unanimously on a roll call vote.

 

Becky Moorehead, seconded by Steve Richey, made a motion to approve the minutes of Closed Session of August 15, 2011, as presented.  “The minutes of the closed session of these meetings shall be confidential and closed to the public until such time that the Board of Education determines that it is no longer necessary to protect the public interest of privacy of an individual by keeping them confidential.”  Motion passed unanimously on a roll call vote.

 

CONSENT AGENDA ITEMS:

 

  • Approval of the Bills with late additions:

 

Education:                $246,354.54

O/M:       29,068.70

TRANS:       26,376.62

IMRF:         9,112.11        

TORT:                         152.00

TOTAL: $311,063.97

 

 

  • Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
  • Approval of the Financial Reports as presented. 

 

Motion passed unanimously by a roll call vote, 6-0.

 

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the Consent Agenda items as presented.  Motion passed unanimously on a roll call vote.

 

OPEN FORUM:  

No one.

 

OLD BUSINESS:

1.  Memorandum of Understanding-Closed session.

 

NEW BUSINESS:

 

  • Approve Resolution Providing Issue of Working Cash Fund Bonds – Mr. Priest recommended that the Board approve a resolution providing for the issuance of Working Cash Fund Bonds and for levy of a direct annual tax to pay the principal and interest on the bonds.  Becky Moorehead, seconded by Steve Richey, made a motion that was passed with a 6-0 vote.
  • Yearbook Update– Mr. Schneider informed the Board that Kim Waters was doing a good job as sponsor.  Her first project is to complete the 2010-2011 yearbook.  He estimates it will be completed in two weeks and completely done in eight weeks.  A camera previously lost was found and returned to the high school.  Additional cameras have been provided, and students were busy taking pictures.  It was suggested that the previous yearbook sponsor be sent a letter and speak with Walt Zukowski regarding the return of stipend paid.  Cost and lack of sales are a concern.  Mr. Schneider mentioned sending out postcards to last year’s seniors to sell the yearbooks.  It was brought up by Pam Marks that they could combine the junior and senior high yearbooks to save money.  Additionally, it was suggested that a posting on Facebook might help in selling yearbooks.
  • Coach Resignation – Closed Session.
  • First Reading of Board Policy 5:125, Exhibit 5:125-E and 6:120-AP1 – Mr. Schneider offered that they are looking for a concussion policy.
  • ISAT Results – Mr. Priest commented that math went well. High school scores had doubled.  Reading scores had improved.  They were either stable or increasing.  
  • Student Council Sponsors – Closed Session.
  • Request from Former Student – Closed Session.
  • Approve Recognition of Paw Paw ES and Paw Paw HS for State- Mr. Priest informed the                         Board that the District needed to complete an online form and submit to the State for recognition.  He recommended the Board approve recognition for State.
  • Coach Employment:  JHS 7th Grade Boys Bball, JHS 8th Grade Girls Bball and JHS 7th Grade Girls Bball-Closed Session.
  • Reduce Graduation requirement for a Specific Student-Closed Session.

 

PRINCIPAL’S REPORT 

 

Mr. Schneider commented that homecoming went well.  Volleyball won but soccer struggled.  Concessions were good.  He stated there was a central theme for the hallways this year and that went well also.  Mr. Schneider commented on the need for school improvement.  ISAT and preparing for ACT tests was also discussed.  Discipline was minimal.  Some contacts were made regarding homework.  Mr. Schneider mentioned that the bulletin boards in the hallways were to be replaced with TV’s purchased with the Activity Fund.

 

SUPERINTENDENT’S REPORT 

 

Mr. Priest reported that AYP of 87.5% was met on the elementary side.  There was some discussion how AYP needs to be 100% by 2014.  Failure to meet standards would require a status plan with the State taking over the school district.  It was commented that this would not happen as no school district will be able to meet this criteria.  

 

COMMITTEES

EDUCATION – The Education Committee met and ISAT scores, MAP testing and RTI initiatives were discussed.    Mr. Priest credited Pam Marks for finding a way to graph student’s progress over last three testing periods so that parents and students could see their progress.

 

ATHLETIC – The Athletic Committee met and volleyball and soccer updates were provided.  Coaching recommendations were made.  JH Cheerleading coach resignation was discussed.  Dave Smith expressed concern about school spirit and ways to improve it were discussed.

 

BUILDING AND TRANSPORTATION – Meeting was set for Thursday at 5 p.m.

 

ENCLOSURES 

 

ADDITIONAL – It was mentioned that the Craft Show in December be held in the JH gym.  Steve Richey brought up the inability to obtain a cheer scholarship unless IHSA.  Daryl Rosenkrans informed   Board that during the JH Volleyball Tournament there was no air conditioning and lights outside gym did not work.

 

CLOSED SESSION

 

Steve Richey, seconded by Daryl Rosenkrans, made a motion to adjourn to closed session at 8:55 P.M. for personnel, probable or imminent litigation.

Motion passed unanimously on a roll call vote, 6-0.

 

Jason Penman, seconded by Steve Richey, made a motion to come out of closed session at 9:06 P.M. 

Motion passed unanimously on a roll call vote, 6-0.

 

Daryl Rosenkrans left at 9:00 p.m.

 

ACTION ITEMS

 

Steve Richey, seconded by Dave Lilja, made a motion to approve HS Student Council Sponsors.

Motion passed unanimously on a roll call vote, 5-0.

 

Steve Richey, seconded by Dave Lilja, made a motion to approve the recognition of Paw Paw HS.

Motion passed unanimously on a roll call vote, 5-0.

 

Steve Richey, seconded by Dave Lilja, made a motion to approve the recognition of Paw Paw Elementary School.

Motion passed unanimously on a roll call vote, 5-0.

 

Steve Richey, seconded by Dave Lilja, made a motion to approve resignations of coaches.

Motion passed unanimously on a roll call vote, 5-0.

 

Steve Richey, seconded by Dave Lilja, made a motion to approve the first reading of Board Policy 5:125, Exhibit 5:125-E and 6:120-AP.

Motion passed unanimously on a roll call vote, 5-0.

 

Motion to reduce graduation requirements for a specific student based on special circumstances failed to be called.

 

Motion to employ coach/coaches:  Charles Roberson, Mike Roberson & Katie Stumpenhorst was passed unanimously on a roll call vote, 5-0.

 

ADJOURNMENT

Steve Richey, seconded by John Prentice, made a motion to adjourn the meeting at 9:09 P.M.  Motion passed unanimously on a roll call vote.