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2010-06

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
REGULAR MEETING
BOARD OF EDUCATION
MONDAY, JUNE 21, 2010
7:00 P.M.
PAW PAW JR/SR HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

    The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order by Board President, David Lilja, at 7:06 P.M. on June 21, 2010.  Those answering roll were:  Becky Moorehead, Steve Richey, John Prentice, Jason Penman, and David Lilja. Absent were Kim Siemers and Daryl Rosenkrans.    Also present were:  Superintendent, Robert Priest; Principal, Charles Schneider; Blake Strong and Sheri Fore.

APPROVAL OF MINUTES:

    Steve Richey, seconded by John Prentice, made a motion to approve the minutes of the
Regular Board Meeting of May 17, 2010.
    Motion passed unanimously on a roll call vote.
     
    David Lilja, seconded by John Prentice, made a motion to approve the Closed Session Minutes of  May 17, 2010.
    Motion passed unanimously on a roll call vote.
         
    Board President David Lilja opened the Budget Hearing at 7:08 P.M.  
   
    Mr. Priest reported that Superintendent Kris Koch has said that we might get our PKD and transportation money anywhere from September to December but there are no guarantees.  He has also talked with John Zick, Superintendent of Ashton-Franklin Center and with Angelina Bua, Superintendent of Steward and told them we will probably not have a PKD program next year if we don’t get paid by the State.  Mr. Zick and Ms  Bua have agreed to reimburse us for this past year’s expenses based on proration per student if we do not get any funds from the State.                                            

    Steve Richey, seconded by Becky Moorehead, made a motion to close the budget hearing.
    Motion passed on a voice vote.  All yeas.

Jason Penman, seconded by David Lilja, made a motion to approve the amended 2009/2010 budget as presented.
    Motion passed unanimously on a roll call vote.

David Lilja opened the Budget Hearing on Transfer of Funds from Working Cash to Education Fund and
Debt Service Fund at 7:17 P.M.
Becky Moorehead, seconded by Steve Richey, made a motion to close the hearing on transferring funds from the Working Cash Fund to the Ed Fund and the Debt Service Fund.
    Motion passed on voice vote.  All yeas.

Becky Moorehead, seconded by John Prentice made a motion to transfer $33,000 from the Working Cash Fund to the Education Fund and to transfer $3985.00 from Working Cash to the Debt Service Fund.
Motion passed unanimously on a roll call vote.

At the last meeting there a discussion regarding the cash flow and it was suggested that we do a short-term loan with the bank.  After talking with Walt Zukowski, Mr. Priest felt the better option would be to contact John Fritts, Lee County Treasurer,  and request an advance on our real estate taxes.  Mr. Fritts complied with our request (possible because taxpayers have paid on the real estate taxes early) and we have received a $200,000.00 advance in the Education Fund which will be deducted from our first payment.  Our other options would have been to cash in our CD’s and lose the interest, pay interest on TAW’s or try to borrow from the bank.  We are very grateful to Mr. Fritts.

    CONSENT AGENDA ITEMS:
    Steve Richey, seconded by John Prentice, made a motion to approve the Consent Agenda Items as follows:
    •    Approval of the bills as presented with late additions:
    Ed:        $197,387.12
        O/M:            28,587.10
        Trans.:                      14,374.18
        IMRF/S.S.:                   8,550.17
        Capital Improve.:          315.80
        Total:        $249,214.37
    •    Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
    •    Financial Reports as presented.
Motion passed unanimously on a roll call vote.
       
        OPEN FORUM: There was no one present.  Blake Strong was present to observe.

        OLD BUSINESS:
    •    Soccer Coach – closed Session
    •    AD – closed session
       
        NEW BUSINESS:
    •    Prevailing Wage Resolution –This has to be done very year.
    •    Bus Lease – We have spent a fortune on the two Internationals over the years.   We have very few children on one of the routes and even the bigger routes do not need a 72 passenger bus.  Therefore Mr. Priest is recommending we get rid of bus 70 and purchase a 36 passenger bus from Central State.  They will give us $20,000 on a trade-in.  The lease, through Blue Bird Body Company will cost us $12,055.00 over three years
    •    Student Discipline Report – Mr. Schneider explained that the Discipline Report gives a snapshot over three years of the discipline and a year by year breakdown of discipline issues.
    •    Bus Driver Dress – Bus drivers should dress professionally and appropriately with the proper kind of shoes and dress.   This will be discussed further at the bus drivers’ meeting in August.
    •    ISAT Report – It was suggested that this be tabled until the next meeting when all Board Members are present.  The elementary made AYP status with an overall 78.1%.   This will be discussed further next month.
    •    Loan from Working Cash Fund to Transportation Fund.  If the cash flow is ok we will not have to do this.  This is a safety net in case we are short in cash.
    •    Non-Certified Salaries – closed session
    •    Principal Evaluation and Salary – closed session
    •    Employee ethics and policy update – Walt Zukowski is putting this into a legal document that will meet everyone’s needs.
    •    Board Meeting Dates Calendar – The Board Meetings not on the third Monday are January, February and March 2011.  January’s meeting will be later and February and March will be earlier.
    •    Superintendent’s Vacation – Mr. Priest has 14 vacation days left and would like to use them in July.  The Board consensus is to proceed.
   
    PRINCIPAL’S REPORT   

    Mr. Schneider reported visitors from NIU, part of a Superintendent’s Program, came to observe the operation and buildings of a small rural school.  They wanted to know what we do with our funds and toured our buildings.  They were observing the different aspects of rural versus urban schools.
Shannon Vickers, the new Math teacher has been in.  She might also be interested in an extra-curricular position.  There are still a few extra-curricular positions open.    The seniors have money left in their account.  They did not vote on how to use the funds.  Mr. Schneider is trying to find policy on how to deal with this issue.  The summer staff is doing a good job cleaning the buildings.  Graduation was wonderful.  It was reported by several people that our gym was by far one of the nicest.  Mrs. VanBeek did a nice job decorating.  The graduates all looked nice.
   
    SUPERINTENDENT’S REPORT:

    Unofficially, we do not have a Title I teacher next year.   The Amboy Superintendent told Mr. Priest that she will be recommended at their Board Meeting this month.  Mr. Priest called Sarah Pfeifer and explained to her that we need to advertise right away because the person we hire has to have a reading endorsement and that might be difficult to find.  He has already interviewed one person and has another interview set up for Friday.

    John Hoelzer and Micah Seymour have created an academic link on the district website.   Mr. Hoelzer will post math problems and students will get extra credit for doing them.

    COMMITTEES:
    •    Education – have not met
    •    Athletic – have met and discussed AD contract and Soccer Coach.
    •    Transportation and Building have not met

    ENCLOSURES :                                                                                                            
    There was thank-you from Jan Beiser regarding the retirement gifts given to her at the end of the school year.
    The ROE has informed us that we are in full operational compliance.  We have made
necessary corrections that were found during their visit.

        John Prentice, seconded by Jason Penman, made a motion to adjourn to closed session at 8:02 P.M. for:        A.  Personnel
        B.  Probable or imminent litigation.
        Motion passed unanimously on a roll call vote.

        Jason Penman, seconded by Steve Richey, made a motion to come out of closed session at 8:50 P.M.     Motion passed unanimously on a roll call vote.

        ACTION ITEMS:
        Steve Richey, seconded by Becky Moorehead, made a motion to approve the Prevailing Wage Resolution.
        Motion passed unanimously on a roll call vote.
       
        Steve Richey, seconded by Becky Moorehead, made a motion to approve the bus lease for $12,055.00 a year to Blue Bird Body Company for three years.
        Motion passed unanimously on a roll call vote.

        Steve Richey, seconded by Becky Moorehead, made a motion to approve the Principal’s salary increase for 2010-2011 as recommended.
        Motion passed unanimously on a roll call vote.

        Steve Richey, seconded by Becky Moorehead, made a motion to approve non-certified salary increase of 1% and bookkeeper salary increase as recommended.
        Motion passed unanimously on a roll call vote.

        Steve Richey, seconded by Becky Moorehead, made a motion to approve the School Board Meeting Dates’ Calendar.
        Motion passed unanimously on a roll call vote.

        Steve Richey, seconded by Becky Moorehead, made a motion to approve the AD’s contract as recommended.
        Motion passed unanimously on a roll call vote.

        Steve Richey, seconded by Becky Moorehead, made a motion to approve $10,000 loan from the Working Cash Fund to the Transportation Fund.
        Motion passed unanimously on a roll call vote.

        Becky Moorehead, seconded by David Lilja, made a motion to adjourn the meeting at 8:52 P.M.
        Motion passed unanimously on a roll call vote.