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2008-07

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
BOARD OF EDUCATION
REGULAR MEETING
PAW PAW JR/SR HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS
MONDAY, JULY 21, 2008
7:00 P.M.

The Board of Education of Paw Paw Community Unit School District 271 called its Regular Meeting to order on July 21, 2008 at 7:00 P.M. in the Paw Paw Jr./Sr. High School Media Center. The meeting was called to order at 7:00 P.M. by Board Vice President, Bruce Oates. Those answering roll call were: Becky Moorehead, John Prentice, Steve Richey, Bruce Oates and Daryl Rosenkrans. Absent were David Lilja and Kim Siemers. Also present were: Superintendent, Robert Priest; Principal, Chuck Schneider; Jan Bieser; Alice Zeman; Sarah Pfeifer and Sheri Fore.

Steve Richey, seconded by Becky Moorehead, made a motion to approve the Minutes of the Regular Board Meeting of June 16, 2008 as presented. Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by John Prentice, made a motion to approve the Minutes of the Closed Session of June 16, 2008 as presented. Motion passed unanimously on a roll call vote.

Daryl Rosenkrans, seconded by Steve Richey, made a motion to approve the Consent Agenda Items as follows:
a. Approval of the Bills with corrections and late additions.
Ed: $223,113.03
O/M: 60,239.15
Debt Service: 132,658.76
Trans: 18,656.99
IMRF/SS: 4,486.37
Tort: 60,190.00
F/S: 47,252.12
Total: $546,596.42
b. Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
c. Approval of the financial reports as presented.
Tentative Budget Progress – Mr. Priest reported that the tentative budget for 2008-2009 is just about finished. The process is a little more difficult for the 2008-2009 fiscal year due the state changing some of the funds and codes. SDS has been very helpful. Mr. Priest hopes to have the tentative budget done this week.
Motion passed unanimously on a roll call vote.

OPEN FORUM – No one wished to speak to the Board.

BOARD COMMITTEE REPORTS – None of the committees have met. Mr. Priest did mention that we have leased a new Thomas bus. The other buses are at Dunn’s and are being serviced and cleaned in preparation for the start of the year.

OLD BUSINESS:
Coaches/extra -curricular positions – closed session

NEW BUSINESS:
Confidentiality of Closed Sessions – Every six months the Board is required to review the Closed Session Minutes to determine if any can be opened to the public. Mr. Priest is recommending that the Closed Session Minutes be kept confidential.

NIA Board of Directors – The NIA provides the district with PT, OT services when needed.
The Board is asked to vote for positions on the Board of Directors. Mr. Priest is recommending the Board vote for Mike Noble and Drew Hoffman for the two positions listed on the ballot.

Employment of Music Teacher – closed session

Intergovernmental Agreement with Earlville School District – If the Board approves the music teacher we will share her with Earlville. We will carry the contract. She will primarily teach elementary for us. This will free up the fulltime teacher to work more with the band and chorus and individual lessons. At this time she is scheduled to be here in the afternoon and Earlville in the mornings. Pam Marks helped with the scheduling.

Committee Meeting Schedule – It was decided to wait until all Board Members are present or can be contacted to schedule the committee meetings. The Board also needs to pick a date for a retreat. In regards to the building committee, a question arose regarding the science room. Mr. Priest is going to call the contractor tomorrow and find out their time line for finishing the room. He will let the Board know what he finds out in an update.

Imprest Fund Reopening : District Office - $1200.00 Paw Paw Schools - $2800.00.
Each year the funds are closed out at the end of the old fiscal year and reopened for the new fiscal year.

Board Meeting Dates for 2008-2009: The Board was given the list at the last Board Meeting – will approve tonight.

Math Texts for grades 7 through 12: Mr. Schneider put together all the information. The textbook company gave us a 3 week extension at the quoted prices. For grade 8 half will use the Pre-Algebra and the other half will use Holt Course II textbook.

Mileage Rate Adjustment – the FED has increased the mileage rate to 58.5 cents.

Memorial Request – closed session

PRINCIPAL’S REPORT
This has been a very busy summer. There are still classrooms and the library to be cleaned. Old lockers have been removed and the new lockers installed. The senior hallway is not getting new lockers. Eleven more lockers had to be ordered.

SUPERINTENDENT’S REPORT:
At this time, Mr. Priest invited the Board to take a tour of the building to inspect the various projects being completed. There has been some progress in the science room. It will be a bigger and much nicer space for the classroom. As stated before, Mr. Priest will contact the construction company to get a timeline for finishing up the room.
The bleachers will be electrical in the gym and the outlet has been installed. The gym floor will be done over the Christmas break. The stage floor will be refinished tomorrow. Purple paint has been added to the third row of blocks on the walls in the gyms and the halls. The elementary wing has been cleaned and is ready to go. Mari Oates and Adam Streigle painted the logo in the Jr. High gym. It looks very nice. Electrical has been run for the new bleachers.
We are in the process of getting several electrical bids for the outdoor scoreboard.
Mr. Priest will call and see when the roof will be done.

ADDITIONAL - Mr. Priest stated that he received the rebid information on the blacktopping project from Mike Alstadt, District Architect. The first bid was $49,842.00. The second bid was for $57,620 and included 18,000 more square feet than the other bid. The Board will need to schedule a special meeting to discuss and make a decision.
The Board decided to have a Special Board Meeting on Friday, July 25, at 8:30 A.M.

Steve Richey, seconded by Becky Moorehead, made a motion to adjourn to the Closed Session to discuss personnel, negotiations and probable or imminent litigation at 7:44 P.M.
Motion passes unanimously on a roll call vote.

Daryl Rosenkrans, seconded by John Prentice, made a motion to return to the Regular Meeting at 8:27 P.M.
Motion passed unanimously on a roll call vote.

ACTION ITEMS:

John Prentice, seconded by Becky Moorehead, made a motion to keep Closed Session Minutes confidential. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to employ Dawn Heavilin as a Music Teacher. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to approve an Intergovernmental Agreement with Earlville School District to share a Music Teacher. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to approve the Board Meeting Schedule for 2008-2009. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to reopen the Paw Paw Schools Imprest Fund - $2800.00 and the District Office Imprest - $1200.00. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to vote for the Executive Board Candidates as recommended. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to approve the purchase of Math Texts for grades 7-12 as recommended. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to approve the mileage rate of $0.585 Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to hire Lindsey Hearn as the Paw Paw Pom Pon Coach and the Paw Paw Jr. High Cheerleading Coach for the 2008-2009 season. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to adjourn the Regular Meeting at 8:35 P.M.  Motion passed unanimously on a roll call vote.