REGULAR BOARD OF EDUCATION MINUTES
February 11, 2008 – 7:00 P.M.
Paw Paw High School Library
Paw Paw, Illinois
Board President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:06 P.M. on Monday, February 11, 2008. Those answering roll call were: Bruce Oates, Becky Moorehead, David Lilja, Steve Richey, John Prentice, and Kim Siemers. Absent was Daryl Rosenkrans. Also present were Superintendent Robert Priest, Mr. Chuck Schneider, Patty Torman, Mr. John Hoelzer, and Mr. Brandon Harbecke, teachers at Paw Paw High School.
Bruce Oates, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of January 14, 2008, as presented. Motion passed unanimously by a roll call vote.
Kim Siemers, seconded by Bruce Oates, made a motion to approve the minutes of the Closed Session of January 14, 2008, as presented. Motion passed unanimously by a roll call vote.
5. Consent Agenda Items:
Becky Moorehead, seconded by John Prentice, made a motion to approve the Consent Agenda Items as presented:
A). Approval of the bills, with late additions/corrections, as follows:
OP/M: $ 25,504.65
B/I: $ 9,282.50
TRANS: $ 23,046.26
IMRF: $ 7,050.94
F/S: $ 269.25
B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer,
C). The Financial Reports as presented.
Motion passed unanimously by a roll call vote.
6. Open Forum:
No one for open forum.
7. Board Committee Reports:
a. Education Committee – next meeting will be February 26th, 2008, 5:30 p.m.
b. Building Committee – did not meet.
c. Transportation – did not meet.
d. Policy Committee – will vote later on 2nd reading of select Board Policies.
e. Athletic Committee – will meet February 25th, 2008, 6:00 p.m.
8. Items for Discussion:
a. Old Business
1. LCSEA Restructuring – all Districts currently in the LCSEA and their attorneys met on Friday, February 6th, to go over all the details. Final payments for the Districts in the LCSEA will be in April, 2008. Everything seemed in order, but Dixon expressed some concern about the April payment.
b. New Business
1. Approve resolution authorizing the issuance of G.O. Refunding School Bonds of the District – Mr. Priest said that Jamie Rachlin, from Griffin, Kubik was enroute to Paw Paw for the meeting, but due to bad weather conditions, Mr. Priest told him to turn around and go back. All the paperwork was pretty self-explanatory, and Mr. Rachlin had already explained all the details. Mr. Priest presented the chart that was included in their Board packets and explained the debt and repayment schedule – Action Item
2. Approve Resolution authorizing and directing the execution of an Escrow Agreement in connection with the G.O. Refunding Bonds of the District – Action Item
3. Calendar for 2008-09 – the proposed 2008-09 calendar was included in the Board Packet. The teachers seemed to be in agreement with it, as Mr. Priest has had no feedback concerning this calendar. Mr. Priest suggested the board be thinking about the 2009-2010 calendar, to schedule a spring break the last full week of March. That way you are not at the mercy of Easter falling early or late, and everyone knows that it will always fall on that week. Most school districts are going to this type of scheduling for this reason. The Board members asked why wait till 2009-2010? They thought this was a good idea, and could it not be implemented in the 2008-09 calendar? Mr. Schneider and Mr. Priest will talk to the staff.
4. Mileage Rate set for 51.5 cents – the IRS increased the rate for reimbursement for mileage. It was 48.5 and they increased it to 51.5 on January 1st – Action Item
5. Web Site Discussion and Clarification – the Board and guests went over to the Computer Lab to look at the current District website, and the new website that was being considered. Mr. Schneider ran the computer showing the advantages and disadvantages to both websites. There are pros and cons to each site, but the Board was interested in keeping the current website updated. One of the Board members asked if they could include the scores or results of weekly competitions. On the new website they could, but as of yet could not on the current site.
6. Second Reading and Approval of Board of Education Policies: 2:260, 4:10, 4:60, 4:60 AP2, 4:110, 4:110 AP2, 5:10, 5:100, 5:290, 5:330, 6:60, 6:320, 7:20, 7:70, 7:180, 7:220, 7:220 AP, 7:340 and 7:340 AP – Action Item
7. Graduation Dates – Mr. Schneider proposed May 22nd at 7:00 P.M. for the Jr. High School Promotion and May 23rd at 7:00 P.M. for the High School graduation. These dates will not change in the event of more snow days.
8. Proposed staffing and programs for next school year – Mr. Schneider gave a presentation on the new math for next school year, using the chart that was included in the Board packet. This would mean hiring an additional math teacher, to teach Jr. High level math and some high school classes starting in the 07-08 school year and beyond – Action Item
9. Senior Night Recognition – two students had talked to Mr. Priest expressing concerns about the upcoming Senior Night. According to the handbook, only students who are seniors and participated in any activity/sport their Junior or Senior year, would be honored. Why couldn’t it be students who participated in any activity during their high school career, including those who transferred from another school? Because of the confidentiality rule, and the chance that some student may be named, this would be discussed in closed session.
10. Camera Security System – Mr. Priest informed the Board that for a few days a camera was installed on the outside of the elementary building, and a monitor was placed in his office, so he could view first hand what the system could do for the school. Mr. Priest and three board members looked at this system and thought it would eliminate a lot of problems surrounding the school, especially vandalism, breaking and entering, etc. The cameras would hold records of any action for up to 18 days – Action Item.
9. Principal’s Report:
Mr. Schneider reported that the parts for the spring musical have been given out and rehearsals are underway. Also, the WYSE team did very well recently, placing 1st in their division. Next for them is the competition at NIU on March 18th. The VFW was to give out awards to three Paw Paw students who wrote essays for a contest that was held recently. Those students are Jennifer Hoelzer, Trevor Buffington, and Sam Dunklau.
10. Superintendent’s Report:
Mr. Priest reported on the bids that are going out for the renovation of the High School Science room and bleachers. The bid opening is scheduled for March 13th, 2008, at Paw Paw. Discussed briefly was the possible renovation of the old garage/storage building in back of the High School. The Architect did look at it, and it would be costly to make the renovations to bring it up to code, to use as a classroom or weight room.
Mr. Priest briefly told the Board about an invitation to the upcoming IASB meeting, to be held in Rock Falls. If anyone was interested in attending this meeting, they were to let him know.
One of the Board members inquired about the lack of heat in the hallway between the elementary school and Jr. High School. It was extremely cold during the below zero days, why wasn’t heat installed at the time of construction? Mr. Priest stated that the doors connecting to this hallway were open so it would not be so cold, and the students only use it to get to either building. They are not in it long.
Bruce Oates, seconded by Kim Siemers, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 8:50 P.M. Motion passed unanimously by a voice vote.
Steve Richey, seconded by Bruce Oates, made a motion at 9:20 P.M. to come out of closed session. Motion passed unanimously by a roll call vote.
14. Action Items:
John Prentice, seconded by Becky Moorehead, made a motion to approve the issuance of G.O. Refunding School Bonds of the District. Motion unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve a Resolution Authorizing and Directing the Execution of an Escrow Agreement in Connection with the G.O. Refunding Bonds of the District. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the District mileage rate of 51.5 cents per mile. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the Second Reading and Approval of Board of Education Policies: 2:260, 4:10, 4:60, 4:60 AP2, 4:110, 4:110 AP2, 5:10, 5:100, 5:290, 5:330, 6:60, 6:320, 7:20, 7:70, 7:180, 7:220, 7:220 AP, 7:340 and 7:340 AP. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the District Staffing proposal for 2008-09. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the Intergovernmental Agreement concerning the withdrawal of three districts from the LCSEA. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the Health/Life/Safety Amendment #21 for emergency lighting. Motion passed unanimously by a roll call vote.
John Prentice, seconded by Becky Moorehead, made a motion to approve the Purchase of the Camera System for the District, at a cost of $14,000. Motion passed unanimously by a roll call vote.
Becky Moorehead, seconded by Steve Richey, made a motion, to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271, at 9:33 P.M. Motion passed unanimously by a voice vote.