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2006-03

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
BOARD OF EDUCATION
REGULAR MEETING
MARCH 15, 2006
PAW PAW JR./SR. HIGH SCHOOL MEDIA CENTER – PAW PAW ILLINOIS
7:00 P.M.

The Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 was
called to order at 7:02 P.M. on Wednesday, March 15, 2006, in the Paw Paw Jr./Sr. High School Media Center, Paw Paw, Illinois. Those answering roll call were: David Lilja, Bruce Oates (entered at 7:15 P.M.), Kim Siemers, Becky Moorehead, John Prentice and Steve Richey. Also present were: Superintendent, Robert Priest, Emily Jamroch, Alice Zeman, Allen Faber, Cathy Bokhari, Shawna Stonehouse, Sherry Meine, and Sheri Fore.

APPROVAL OF MINUTES

Kim Siemers, seconded by Becky Moorehead, made a motion to approve the minutes of the Regular Board Meeting of February 15, 2006 as presented. Motion passed unanimously on a roll call vote.

Steve Richey, seconded by John Prentice, made a motion to approve the minutes of the Closed Session of the February 15, 2006 meeting. Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by John Prentice, made a motion to approve the minutes of the Committee as a Whole meeting of February 4, 2006 as presented. Motion passed unanimously on a roll call vote.

John Prentice, seconded by Kim Siemers, made a motion to approve the minutes of the Special Board Meeting of February 4, 2006 as presented. Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by David Lilja, made a motion to approve the minutes of the Closed Session of February 4, 2006 as presented. Motion passed unanimously on a roll call vote.

CONSENT AGENDA ITEMS

Becky Moorehead, seconded by John Prentice, made a motion to approve the Consent Agenda Items as follows:

a. Approval of the bills with late additions and corrections:
Education: $204,848.14
O/M:                 20,900.24
Trans.:            19,896.61
IMRF/SS:          6,114.37
HL/S:                 1,755.00
TOTAL:       $253,514.36

b. Approval of the Treasurer’s Reports as presented by Eunice Rogers, District Treasurer.
c. Approval of the Financial Reports as presented.
Mr. Priest stated that the budget is where it should be at this time. Motion passed unanimously on a roll call vote.

OPEN FORUM:

Alice Zeman had a few concerns to bring to the Board’s attention. Part of the skirting for one of the modulars has been torn loose. The down spout near Mr. Priest’s office needs more fill and small trees should be trimmed in the spring or fall. She also requested the Board think carefully before doing any co-oping of sports with other schools and cited several reasons for her thoughts on that subject.

Becky Moorehead, seconded by Kim Siemers, made a motion to go to closed session for matters regarding personnel and student matters.
Motion passed unanimously on a roll call vote.

Bruce Oates entered at 7:15 P.M.

Becky Moorehead, seconded by Kim Siemers, made a motion to return to the open session at 8:30 P.M.

BOARD COMMITTEE REPORTS:

Education Committee- the Education Committee met February 21, 2006, and discussed the Saxon Math Program and the ISAT tests. We received the tests Friday afternoon and the test manuals came Monday morning, so were able to proceed with testing beginning Tuesday, February 14, 2006. The next meeting will be March 29, 2006 at 4:15.

O/M – Performance Contract will be discussed later on in the meeting.

TRANSPORTATION – Joetta has given Mr. Priest a list of items that the drivers would like to have on a new bus. He has faxed that on to Garry Dunn who is doing the bid specs for a new bus.

POLICY MEETING – Next meeting March 25, 2006, at 9:00 P.M. There will also be a special meeting on that date to approve the Performance Contract.

At this time Jamie Rachlin of Griffin and Kubik explained about the bonds and why we have two issues.
One issue is for bonds and the other is for debt certificates. This was done this way in order to minimize the affect on our bonding power.

OLD BUSINESS:

Coaches/extra curricular positions – closed session

Architect Search and Progress – Dave, Steve and Mr. Priest have narrowed the list down to three firms. They are Green and Associates of DeKalb, Concept 3 from the Dixon-Sterling area, and Basalay Cary & Alstadt of Ottawa. The Board set Wednesday, March 29, 2006, 7:00 P.M. to interview the final three candidates.

Negotiations – closed session

Performance Contract Status – It was decided right off that Johnson Controls was out. Their bid was out of the realm. ESG would install roof top units for heating and cooling. Their bid did not include exterior doors and new lighting in the high school wing. Their bid initially came in at 2.3 million and they redid it to include air conditioning in the elementary wing. David and Mr. Priest visited Prophetstown to inspect what ESG has done for them. They were not impressed with the workmanship. Things were sloppily done. David and Mr. Priest visited Ransom to see what Honeywell has done for their school. They were very impressed with the quality of work and the units in the classrooms.

The Honeywell bid comes in just under $2 million and includes a new boiler to run the cafeteria, gym, the elementary wing and the hallways. All classrooms will have a heating and air conditioner unit the size of a small cabinet. The Honeywell bid gives us new exterior doors, new windows in the high school wing, with the exception of the Ag shop. There would also be new lighting in the rooms. We will have to have an asbestos abatement. Keter the firm, who did our 3 year re-inspection report, is putting together bid specs. The asbestos abatement can be done under health/life/safety using our current funds. Until the boiler comes down, we will not know the extent of the cost of abatement.
Any kind of landscaping is not under the Performance Contract bid. Once the Resolution is passed the price quoted for the bid will hold. The science room is not part of the bid. This room can be done in the future by our new architects as a health/life/safety amendment. Mr. Priest indicated at this time that he needed a consensus of the Board in order to award the bid and his recommendation is Honeywell. The Board was polled as follows: Becky Moorehead – Honeywell, Kim Siemers – No, Bruce Oates – Honeywell, David Lilja – Honeywell, John Prentice – Honeywell and Steve Richey – Honeywell.

CALENDER:
John Prentice passed out a sample calendar moving school back a week. His recommendation is to cut back on Christmas break and have the 2nd quarter end January 12. The Board decided to table the calendar until the April 26, 2006, Board Meeting.

NIA RESOLUTION:
Mr. Priest is not recommending that the Board Approve the NIA Resolution. The changes that are being made are not fair to us.

NEW BUSINESS:

Approve volunteer assistant coach. – closed session

Staff Recommendations for 2006-2007 – closed session

2006 -2007 schedule – Emily, Galen and Mr. Priest have worked on the schedule. The Leland Superintendent has contacted Mr. Priest in regards to sharing our Spanish teacher. They need 3 hours and we can’t afford to give up that much time. We will be advertising for a First and Fifth grade teacher and for a High School Social Studies/English teacher and at the recommendation of the Board a fulltime PE/Health teacher. The Board felt it will be easier to hire a fulltime PE teacher versus someone for just the first part of the year until Mr. Balder returns. We will have to utilize that person somewhere else upon Mr. Balder’s return.

Driver’s Ed - It might be a good idea to hire someone for the summer to teacher Driver’s Ed. We need to get information out to the students to see if they and their parents are willing for summer Driver’s Ed.

Bond Resolutions - will be voted on as action items.

PRINCIPAL’S REPORT:
Mr. Noard reported that the Prom Committee has requested direction from the Board on the transportation for prom goers. The rented coach bus is a 56 passenger bus. This year’s prom attendance will most likely be more than that. One suggestion is to have the seniors and their dates ride the coach bus and then have a lottery deciding what juniors and dates will take the remaining seats. The other juniors would ride a district bus. On the return trip home they would switch. Another suggestion is to rent 2 limos.

He also reported that testing started Tuesday. Baseball and softball have started practice. The Athletic Banquet was well attended. The letters on the boy’s basketball uniforms are peeling. The band did very well in competition winning 10 first places, and 11 second places. The fifth grade band did very well also. Parent conferences (parent generated) are this Friday. FFA has been involved in many activities. The Academic Bowl is doing very well.

SUPERINTENDENT’S REPORT:
The Board already has most information.

ADDITIONAL:
There have been some complaints that there should be a fence on the street side of the new basketball court.
Also, the barricades to discourage parking on the street block the view of some of the kids crossing the street there. Perhaps it would be better to use some other method for no parking.
We need to discuss sports participation with the students. It was also brought up that all students who participate in any extra activity should be recognized (not just sports).

Bruce Oates, seconded by David Lilja, made a motion to adjourn to closed session to discuss personnel, negotiations and probable or imminent litigation at 10:59 P.M.
Motion passed unanimously on a roll call vote.

Bruce Oates, seconded by David Lilja, made a motion to return to the regular meeting at 11:55 P.M.
Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by John Prentice, made a motion to:
Approve the Resolution to honorably dismiss certified education personnel as follows: Susanne Bertenshaw.
To honorably dismiss education support personnel as follows: Erin Odle, Heather Bachman, Roseaelia Medellin, Tina Phipps.
To approve the re-employment of certified personnel as recommended by the administration and as presented.
To approve the re-employment of educational support personnel as recommended by the administration and as presented.
Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion to approve David Lilja as a volunteer assistant softball coach. Motion passed unanimously on a roll call vote.

Steve Richey, seconded by John Prentice, made a motion to approve NIA joint agreement changes.
Motion failed on a roll call vote. 6- no 0- yes

Becky Moorehead, seconded by John Prentice, made a motion to approve the Resolution for the issue of General Obligation Bonds (Alternate Revenue Source), Series 2006A, of Community Unit School District Number 271, Lee and DeKalb Counties, Illinois. Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by John Prentice, made a motion to approve the Resolution for the issue of General Obligation Limited Tax Debt Certificates, Series 2006B, of Community Unit School District Number 271, Lee and DeKalb, Illinois. Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by David Lilja, made a motion to accept the Principal’s Resignation.
Motion passed unanimously on a roll call vote.

Kim Siemers, seconded by John Prentice, made a motion to adjourn the Regular Board Meeting of Paw Paw Community Unit School District #271, at 12:03 P.M.
Motion passed unanimously on a roll call vote.