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Board Minutes September. 19, 2016

September 19, 2016 Printable PDF:

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PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

September 19, 2016 – 7:00 P.M.

Paw Paw Elementary Room #9

Paw Paw, Illinois

 

            Vice President, Jason Penman, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, September 19, 2016. Those answering roll call were: Jason Penman, Heidi McKee, Steve Richey, and Daryl Rosenkrans. Chris Fairchild joined at 8:10 P.M. Also present were Superintendent Stan Adcock, Emmylou Truckenbrod, Angie Lampson, Wayne Pierce, Karen Vlasaty, Jeff Svendsen, Shannon Wiercinski, Amanda Kent, Travis Kemmerer, Grisel Alderson, Kristel Schlorff, and Jen Kern.

 

Public Hearing on the 2016-2017 Budget:

Public hearing concerning the 2016-2017 Budget was opened to the public at 7:02 P.M. There were no public comments. Hearing was closed at 7:06 PM.

             Daryl Rosenkrans, seconded by Steve Richey, made a motion to adopt the 2016-2017 Budget as finalized during the public hearing.

            Motion passed unanimously by a roll call vote, 4-0.

 Approval of the Minutes:

            Jason Penman, seconded by Heidi McKee, made a motion to approve the minutes of the Regular Board Meeting of August 15, 2016, as presented.   

            Motion passed unanimously by a roll call vote, 4-0.

 Jason Penman, seconded by Chris Fairchild, made a motion to approve the minutes of the Closed Session of August 15, 2016 as presented.

            Motion passed unanimously by a roll call vote, 4-0.

Consent Agenda Items:

 Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:              $ 172,143.17  

                          OP/M:             $ 22,475.72   

                        TRANS:              $ 7,620.32     

                         IMRF:              $ 6,919.43    

                        TORT:              $ 16,849.33     

           DEBT SERVICE:              $ 0                   

                       TOTAL:              $ 226,007.97

 

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 4-0.

 

Board of Education

Regular Meeting – Monday, September 19, 2016

Page 2

 Open Forum: 

            Kristel Schlorff asked for an update on the feasibility study. Mr. Adcock stated that Paw Paw and Earlville both have just finished collecting the data and it will be delivered next week.

 

Items for Discussion:

  1. a.      Old Business
    1.  Discussion and approval of Take a Book Library. Grisel Alderson gave an update – the Village has approved a Library for Rogers Park. She also gave examples of the type of structures they are looking at using, like an old newspaper dispenser. 

 b.      New Business

    1.  Approve FFA Use of Bus and Attendance to National Convention. Jeff Svendsen requested the use of a bus to take 9 kids (pending grades/attendance) to National Convention in Indianapolis October 19th-21st. A female chaperone is already lined up.
    2. Approve Applications for Recognition of Schools. This is an annual requirement for ISBE for the school to be recognized with them.
    3. First Reading of Board Policy Manual. A representative with the Illinois Association of School Boards went through both the old and new policies with the Board committee. Most of it was cleaning up old policies and ensuring they were in compliance with IASB and State laws. A copy will be printed for final approval.
    4. Notice of Consolidated Election. Packets will be available September 20, 2016 at the County Clerk’s office for anyone wanting to run for a School Board seat. Requirements are that you must have lived in the district for at least 1 year and get 50 signatures. Petitions need to be turned in by December 23rd. There will be 5 Board seats open.
    5. Discussion of County-Wide Sales Tax. The November ballot will have a referendum to add 1% sales tax. The added tax would divided by student populations in each school throughout the county. If passed, it could add $50,000-$90,000 in additional revenue for the school to use towards Operational/Maintenance improvements or Bond repayments.
    6. Approve Appointment of Head Teachers (CS).
    7. Approve Retirement Request (CS).
    8. Approve resignations, extra-curricular positions, and volunteer coaching positions (CS).

 

Administrative Report:

            Current enrollment for 2016-2017 is 201, up from 186 at the end of 2015-2016. MAP testing has begun and is being used to benchmark students in all grades. In previous years, MAP testing was not given to various groups of students. After-school detention has been set-up and is being run by the staff. The Leadership Team is currently working on numerous ideas to improve the educational experience. There will be a group of students participating in the Superintendent’s Cabinet this year. Their first meeting is this Wednesday during HS lunch. TAP (Targeted Assistance Program) is a new program being implemented this year. Students who are failing a subject or in danger of failing will report to the teacher for that subject area during their Resource period for targeted assistance. The JH Volleyball Tournament was a success! The 6th/7th grade team took 4th place and 8th grade won the

 

Board of Education

Regular Meeting – Monday, September 19, 2016

Page 3

 

consolation bracket. After all expenses, the tournament netted $1,870 for the Athletic Account and 8th grade took in over $1,350 for concessions.

 

Enclosures:  none 

 Additional:  none

Closed Session:

 

Daryl Rosenkrans, seconded by Steve Richey, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 7:30 P.M.

            Motion passed unanimously by a roll call vote 4-0.

            Chris Fairchild joined at 8:10 P.M.

Heidi McKee, seconded by Chris Fairchild, made a motion to come out of closed session at 8:12 P.M.

            Motion passed unanimously by a roll call vote, 5-0.

 Action Items:

Daryl Rosenkrans, seconded by Steve Richey, made a motion to Approve FFA Use of Bus and Attendance to National Convention.

Motion passed by a roll call vote, 5-0.   

 

Heidi McKee, seconded by Chris Fairchild, made a motion to accept resignation of Charles Schneider as Asst. Superintendent and HS Principal.

Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to Approve Take a Book Library.

Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to Approve Applications for Recognition of Schools.

Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Heidi McKee, made a motion to Approve Appointment of John Hoelzer as 6-12 Head Teacher with $5,000 annual stipend.

Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Steve Richey, made a motion to Approve Appointment of Kim Siemers as K-5 Head Teacher with $5,000 annual stipend.

Motion passed unanimously by a roll call vote, 5-0.

  Board of Education

Regular Meeting – Monday, September 19, 2016

Page 4

 

Daryl Rosenkrans, seconded by Jason Penman, made a motion to Approve Retirement of John Hoelzer for the end of the 2017-2018 school year and awarding of sick leave days allowance as per PPEA negotiated contract.

Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to Approve extra-curricular positions and volunteer coaching positions – Angie Lampson and Wayne Pierce as Jr. High Boys Basketball co-coaches with split stipend, Grisel Alderson as Jr. High Soccer Volunteer coach, Emily Jamroch and Paul Strohman as Sr. Class Sponsors with split stipend and Ursula Soto as Sr. Class Volunteer sponsor.

Motion passed unanimously by a roll call vote, 5-0.

 

Adjournment:

 Steve Richey, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:17 P.M.

Motion passed unanimously by a roll call vote, 5-0.

 

 

 

_____________________________________                        ____________________________________

                          President                                                                                 Secretary

 

 

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