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2016-8 August 2016

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PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR MEETING

BOARD OF EDUCATION MINUTES

August 15, 2016

Paw Paw High School Media Center

Paw Paw, Illinois

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order on Monday, August 15, 2016 by Becky Moorehead, President, at 7:00 p.m. Those answering roll call were:  Jason Penman, Chris Jones, Becky Moorehead, Daryl Rosenkrans and Heidi McKee.  Absent was Steve Richey and Chris Fairchild.  Also present were Superintendent Mr. Stan Adcock, Patty Torman, and Blake Strong, Valerie Kreiser, April Moorehead, Brigitte Hartsfield teachers at Paw Paw; Sue Johnston, Grisel Alderson, Angela Lampson,  Bev Schrader, Sandra Heiman, Melinda Hopkins, Amber Edwards, Anita Hopkins, and Mrs. Karen Vlasaty.

 

  APPROVAL OF THE MINUTES:

 

Daryl Rosenkrans, seconded by Chris Jones, made a motion to approve the minutes of the Regular Board Meeting of July 18, 2016 as presented.   

            Motion passed unanimously by a roll call vote, 5-0.

 Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Closed Session of July 18, 2016 as presented.

            Motion passed unanimously by a roll call vote, 5-0.

 Jason Penman, seconded by Chris Jones, made a motion to approve the Consent Agenda Items as presented:

            A).       Approval of the additions/corrections, as follows:

ED:                  $ 177,882.71

OP/M:                $ 20,881.16

DEBT SERVICE:    $ 24,081.25                                                                       TRANS:    $ 10,686.94

             IMRF:       5,039.73

CAPITAL PROJECTS:      $ 0

    WORKING CASH:      $ 0

                   TORT:  $ 7,783.60   

FIRE SAFETY:               $ 0                                         

                      _____________          

            TOTAL:     $ 246,355.39

 

            B).       Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).       The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 5-0.

 

 Board of Education

Regular Meeting – August 15, 2016

Page 2

 Open Forum: 

 

            Grisel Alderson addressed the board about PTO putting a book box near the softball diamond.  It would be for all kids and they can take or return books there anytime.  The PTO would build it, install it and take care of it and it would be there during all types of weather.   The board thanked her and said they would discuss it in executive session.

  

Items for Discussion:

 a.    Old Business – None

 b.     New Business

  1.  Approve use of Illinois Virtual School for High School Courses as needed – Mr. Adcock stated he got a phone call from LaMoille CUSD, and we were going to share a Spanish teacher but only one applied and ended up taking a job elsewhere.  So we do not have a part time Spanish teacher therefore we are looking at Virtual School for the high school. The students can be in class and watch a virtual Spanish teacher.  They are still in the process of seeing if that will work and whether or not the students can access it at home, etc.  Right now they need board approval to move forward.
  2.  Approve District Certified Handbook – No changes except discipline was tightened.  One board member commented on the fact that Kerry Moorehead was still listed as the asbestos person.  He has a license and to renew that license he has to attend a class in Chicago yearly.  That has expired.  Mr. Adcock said he would look into it by calling the ROE to see if we still need that person.   
  3.  Approve Cara Cooper as signatory for HS Activity Accounts and Imprest – She is taking Penny’s place so this is standard procedure.
  4.  Approve bus route changes as presented - CS
  5.  Approve Athletic Committee Recommendations as presented – Jason Penman spoke as a member of the athletic committee, they suggested that any assignment as head coach by a volunteer coach would be taken on a case-by-case basis.
  6.  Discuss and advise/approve potential sale of window air conditioner unit – an air conditioner was bought for one of the back offices, but since the new windows were installed it does not fit and is sitting in the box in the custodian’s room.  The board said they would leave it up to the superintendent to decide on its worth and to decide how to sell it.
  7.  Discussion and approval of Jr/Sr Prom – Sandra Heiman spoke on behalf of the Junior Class, they would like Prom here at the school, so could the board give her directives on the use of the cafeteria and the building she asked?  Mr. Adcock said he would like her to talk with someone who is familiar with the cafeteria and would help her, if necessary.
  8.  Accept Personnel Resignations, Approve Personnel Employment and Discussion/Approval of Extra-Curricular Positions - CS

 

 Board of Education

Regular Meeting – August 15, 2016

Page 3

 Principal’s Report: 

 Mr. Schneider was not in attendance, his report was in the board packet.

 Superintendent’s Report:

 Mr. Adcock said the custodians did a fine job on making sure the building was ready for the first day of school.  Kathy Lamb, custodian, and the 3 or 4 students worked hard, with Steve coming back in July to help.

Enrollment after registration is:      K-15    1st – 10    2nd – 14    3rd – 18    4th – 9    5th – 21    6th – 15    7th-18    8th – 20           9th – 7    10th – 16    11th – 10 and 12th – 11 for a total of 193 students.

Our question will be on the ballot for the general election in November asking voters if they would prefer to vote at large for their board members.  It does not have to pass in each township as in previous elections, it just takes a majority vote.

 

Enclosures:

 None.

 

Closed Session:

 Daryl Rosenkrans, seconded by Jason Penman, made a motion to adjourn to closed session for personnel and/or discussion regarding employment, performance, and/or dismissal of specific individuals.

            Motion passed unanimously by a roll call vote, 5-0.

 Jason Penman, seconded by Daryl Rosenkrans, made a motion to come out of closed session at 8:05 PM.

            Motion passed unanimously by a roll call vote, 5-0.

 

Action Items:

Jason Penman, seconded by Heidi McKee, made a motion to approve the use of the Illinois Virtual School for High School Courses as needed.

Motion passed unanimously by a roll call vote, 5-0.  

 Daryl Rosenkrans, seconded by Jason Penman, made a motion to approve the District Certified Handbook.

Motion passed unanimously by a roll call vote, 5-0.  

Daryl Rosenkrans, seconded by Heidi McKee, made a motion to approve Bus Route Changes as presented.

Motion passed by a roll call vote, 4-0 with Jason Penman voting present.  

 

 Board of Education

Regular Meeting – August 15, 2016

Page 4

 Jason Penman, seconded by Becky Moorehead, made a motion to approve Athletic Committee recommendations as presented.

Motion passed unanimously by a roll call vote, 5-0.  

Daryl Rosenkrans, seconded by Jason Penman, made a motion to give the Superintendent authorization of the sale of the window air conditioner.

Motion passed unanimously by a roll call vote, 5-0.  

 Daryl Rosenkrans, seconded by Heidi McKee, made a motion to approve the 2017 Jr/Sr Prom.

Motion passed unanimously by a roll call vote, 5-0.

Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to accept resignation of Penny Slaughterback, with regrets, as of July 15, 2016

Motion passed unanimously by a roll call vote, 5-0.

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve employment of Cara Cooper as Jr/Sr High School Secretary.

Motion passed unanimously by a roll call vote, 5-0.

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve Cara Cooper as signatory for the High School Activity Accounts and High School Imprest Fund.

Motion passed unanimously by a roll call vote, 5-0.

Jason Penman, seconded by Chris Jones, made a motion to employ Brijitte Hartsfield as the Jr/Sr High School English/Language Arts teacher for the 2016-17 school year.

Motion passed unanimously by a roll call vote, 5-0.

Daryl Rosenkrans, seconded by Jason Penman, made a motion to approve Extra-curricular Positions as recommended.

Motion passed unanimously by a roll call vote, 5-0.

Adjournment:

Jason Penman, seconded by Chris Jones, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:13 P.M.

Motion passed unanimously by a roll call vote, 5-0.