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2016-6 June 2016

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PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

June 20, 2016 – 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

 

            President Pro-temp, Jason Penman, called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:00 P.M. on Monday, June 20, 2016.  Those answering roll call were:  Jason Penman, Daryl Rosenkrans, Steve Richey, Heidi McKee and Chris Fairchild.  Absent was Becky Moorehead, Chris Jones and Principal Mr. Schneider.  Becky Moorehead entered meeting at 7:30 PM.  Also present were Superintendent Stan Adcock, Patty Torman, Karen Vlasaty, Anita Hopkins, Tabitha Newbold, Ursula Soto, Deona Collins, Kristen Hickey, Sue Johnston, Paul Strohman, Kim Siemers and Grisel Alderson.

 

Public Hearing on the Amended 2015-16 Budget

 

  1. a.      Open public hearing:  Hearing was opened at 7:02 PM.
  2. b.      Review Highlights of the 2015-16 Amended Budget – Due to revenue shortfalls and some areas of overspending, we need to move $200,000 from the Working Cash Fund  to keep the Education Fund solvent until we get our first property tax payment from the county.  For the same reasons we need to transfer money into the O & M Fund. 
  3. c.       Public Comments - none 
  4. Close the Hearing at 7:04 PM.

 

Adopt 2015-16 Amended Budget

            Chris Fairchild, seconded by Daryl Rosenkrans, made a motion to adopt the 2015-16 Amended budge as finalized during the public hearing.          

            Motion passed unanimously by a voice vote, 5-0

 

Approval of the Minutes:

            Chris Fairchild, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of May 16, 2016, as presented.   

            Motion passed unanimously by a roll call vote, 5-0.

 

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to approve the minutes of the Closed Session of May 16, 2016 as presented.

            Motion passed unanimously by a roll call vote, 5-0.

 

Consent Agenda Items:

 

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to approve the Consent Agenda Items as presented:

            A).        Approval of the additions/corrections, as follows:

                             Ed.:             $ 159,880.65  

  OP/M:             $ 24,306.15    

                        TRANS:             $ 5,310.89    

                         IMRF:              $ 5,215.31     

                        TORT:              $ 975.20     

           DEBT SERVICE:             $ 530.00                     

Board of Education

Regular Meeting – Monday, June 20, 2016

Page 2

 

  WORKING CASH:                   $ 250,000.00          

                       TOTAL:             $ 446,218.20  

            B).        Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

            C).        The Financial Reports as presented.

 

            Motion passed unanimously by a roll call vote, 5-0.

 

Open Forum: 

            Ursula Soto addressed the board about taking three volleyball girls, Deona Collins, Jocelyn Hopkins and Leigh Ann Smith, by her car, to the volleyball camp to be held in Farmington Missouri on June 28th & 29th.  She would leave Paw Paw on that Monday, June 27th, and stay two nights with the girls.  The girls would compete on Tuesday and Thursday with their team.   The rest of the team was going to come down by bus, on Tuesday, with their coach.  Parents of these girls gave their permission for Mrs. Soto to drive them down to Missouri.  The board didn’t see any problem with it but Mr. Adcock said he would need to see that she had car insurance before they left.  Mrs. Soto said that would be no problem.

 

Items for Discussion:

  1. a.      Old Business
    1.  Accept fuel bid from ConServe for the 2016-17 – the results of the recent bid were in the Board packet.  ConServe was the only bidder. 

 

  1. b.      New Business
    1.  Approve transfer of $200,000 from Working Cash to Education Fund – this will be done in Action Items.
    2.  Approve transfer of $50,000 from Working Cash to Operations and Maintenance Fund – this will also be done in the Action Items.   
    3.  Approve FFA Leadership Trip as presented – Mr. Jeff Svendson, FFA sponsor, asked the board’s permission if he and some of the members could attend the Leadership Trip on July 26-29.  He would drive his own vehicle as there are four students on a waiting list to attend, and last year they took three students.  He also asked permission if they could attend the FFA Day at the State Fair on August 19th.  That would be a one day trip and he will need a bus for this trip, with the boards permission – the board would take it under advisement and vote on it in Action Items.
    4. Approve High School Volleyball Trip as presented - the information was in the board packets.  Jen Penman was asking permission to attend the summer high school volleyball camp June 27th and 28th at Farmington, Missouri.  She would be taking a bus and the camp would be paid by a sponsor donation. Action Item.
    5.  Approve the formation of the Paw Paw PTO – Sue Johnston spoke on behalf of the PTO, Parent Teacher Organization.  It is a group of parents, primarily geared to the elementary students, who would help, through fundraising, the students and teachers.  They were asking that they would be able to use the funds from the dissolution of the PPO – the board thanked her and would vote on it in Action Items.
    6.   Approval and Adoption of the Prevailing Wage Resolution – the board does this every year, a requirement for the State of Illinois – Action Item

Board of Education

Regular Meeting – Monday, June 20, 2016

Page 3

 

  1.  Discussion and Approval of Board Meeting Schedule for 2016-2017 – all the meeting dates for the next year, July through June, make sure there is nothing conflicting – Action Item
  2.   Discussion and Approval of Vacation Policy for Non-Certified Staff – there is a new state law now where vacation days, for 12 month employees.  You need to adopt a position of either allowing all unused days to accumulate or to limit the accumulation to a set number of days – Action Items
  3.   Discussion and Approval of Summer Conditioning Program – this was tabled due to lack of interest.
  4. 10.   Consolidation Discussion/Update – Mr. Adcock stated that he attended several meetings at Leland.  At the time it was considered to do a feasibility study amongst Paw Paw, Earlville and Leland.  Leland board met, discussed it and they stated they didn’t want to do a feasibility study, so the study was to be done between Paw Paw and Earlville.  Now they have come back and said they wanted to do a study between Paw Paw, Earlville, Leland, Somonauk and Serena.  The person we hired, Mr. Bill Phillips said no problem, they will do a study including those schools and a study between Paw Paw and Earlville, one study, two outcomes.

11.  Accept Personnel Resignations, Approve Personnel Employment and Discussion/Approval of Extra-Curricular Positions – Closed Session.

 

Principal’s Report:    

            Mr. Schneider was unable to be here so his board report was in the packet.         

 

Superintendent’s Report:

            Mr. Adcock’s report was in the Board Packet.  He spoke about the conference in November that the school board members would be attending.  You have copies of the conference registration and the hotel registration, we are waiting for confirmation on what hotel.  Mr. Adcock touched on the feasibility study but he gave a report in the “New Business” section.

 

Enclosures:  none 

     

Additional:  none

 

Closed Session:

 

Chris Fairchild, seconded by Becky Moorehead, made a motion to adjourn to closed session for Personnel and discussion regarding employment, performance and/or dismissal of specific individuals, of the Paw Paw Community Unit School District at 7:40 P.M.

            Motion passed unanimously by a roll call vote 6-0.

 

Daryl Rosenkrans, seconded Chris Fairchild, made a motion to come out of closed session at 8:05 P.M.

            Motion passed unanimously by a roll call vote, 6-0.

 

 

Board of Education

Regular Meeting – Monday, June 20, 2016

Page 4

 

Action Items:

Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to approve the bid from ConServ for the 2016-17 school year.

Motion passed by a roll call vote, 6-0.   

 

Becky Moorehead, seconded by Steve Richey, made a motion to approve the transfer of $200,000 from Working Cash Fund to Education Fund.

Motion passed unanimously by a roll call vote, 6-0.

 

Steve Richey, seconded by Chris Fairchild, made a motion to approve to approve the $50,000 from Working Cash Fund to Operations and Maintenance Fund.

Motion passed unanimously by a roll call vote, 6-0.

 

Daryl Rosenkrans, seconded by Becky Moorehead, made a motion to approve the FFA Leadership Trip as presented and the FFA State Fair trip as presented, with the use of a bus for the State Fair.

Motion passed unanimously by a roll call vote, 6-0.

 

Steve Richey, seconded by Chris Fairchild, made a motion to approve the High School Volleyball trip as presented and allowing Ursula Soto to drive with volleyball players in a separate car, pending the District has her insurance information.

Motion passed unanimously by a roll call vote, 6-0.

 

Daryl Rosenkrans, seconded by Steve Richey, made a motion to approve the formation of the Paw Paw Parent/Teacher Organization with the transfer of PPO funds.

Motion passed unanimously by a roll call vote, 6-0.

 

            Daryl Rosenkrans, seconded by Becky Moorehead, made a motion to approve the Prevailing Wage Resolution.

            Motion passed by a roll call vote, 6-0.

 

            Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the Board Meeting Schedule for next year as presented.

            Motion passed by a roll call vote, 6-0.

 

            A motion to approve the vacation day’s policy for non-certified staff was tabled at this time.

 

            Daryl Rosenkrans, seconded by Chris Fairchild, made a motion to hire Valerie Kreiser as the 2nd grade teacher for the 2016-17 school year, first step.

            Motion passed unanimously by a roll call vote, 6-0.

 

            Chris Fairchild, seconded by Steve Richey, made a motion to approve the hiring of Brittany Swinton as Jr. High/HS Language Arts teacher for 2016-17 school year, first step.

            Motion passed unanimously by a roll call vote, 6-0.

 

Board of Education

Regular Meeting – Monday, June 20, 2016

Page 5

 

            Becky Moorehead, seconded by Chris Fairchild, made a motion to hire Tabitha Newbold as the K-8 Special Education teacher for the 2016-17 school year.

            Motion passed unanimously by a roll call vote, 6-0.

 

Adjournment:

 

Chris Fairchild, seconded by Becky Moorehead, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:15 P.M.

Motion passed unanimously by a roll call vote, 6-0.