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2016-03

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

March 21, 2016 – 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

President Becky Moorehead called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:01 P.M. on Monday, March 21, 2016.  Those answering roll call were:  Becky Moorehead, Jason Penman, Steve Richey, Chris Jones, Heidi McKee and Chris Fairchild.   Absent was Daryl Rosenkrans.  Also present were Superintendent Stan Adcock, Principal Chuck Schneider, Patty Torman, Karen Vlasaty, Angie Lampson, Kristy McNally, Grisel Alderson, Sue Johnston, Kristel Schloff and John Hoelzer.   

Approval of the Minutes:

Jason Penman, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of February 8, 2016 at presented.   

Motion passed unanimously by a roll call vote, 6-0.

Consent Agenda Items:

Becky Moorehead, seconded by Steve Richey, made a motion to approve the Consent Agenda Items:

A). Approval of the additions/corrections, as follows:

     Ed.: $221,821.44  

OP/M: $32,372.56  

            TRANS: $8,403.78  

  IMRF: $7,831.42  

  TORT: $7,416.30  

            DEBT SERVICE: $450.00

   CAPITAL PROJECTS: $7,039.38   

        WORKING CASH: $0              

               FIRE SAFETY: $0

            TOTAL:  $285,334.88  

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 6-0.

Open Forum:  

None

Items for Discussion:

Old Business

Discussion and Approval of Memorandum of Understanding Pertaining to Addition of Jr. High Scholastic Bowl Coach – Mr. Adcock told the Board that this was the same as the High School Scholastic Bowl Coach, they were just adding a Jr. High scholastic bowl coach so the Board would have to approve it.

New Business 

IVVC Director Ron Pieper Address to the Board – Mr. Pieper was not in attendance.

First Reading of New Board Policies:  6:300; 7:150; 7:190; 7:200; 7:210; 7:220; 7:24; 7:305.

Discussion of Daily Schedule for 2016-17 School Year - a change in the school day is being considered for next school year. The Leadership Team, consisting of Mr. Hoelzer, Mrs. Marks and Mrs. Jamroch, submitted a plan when a survey was circulated amongst the students and parents, and those surveys showed the four most important classes offered at PPHS were English, Math, Art and Business.  Considering this, three options were submitted by the Team.  They are: 

Leaving it as is, with eight 45-minute classes; 

Start the school day five minutes later, and adding five minutes to each class, resulting in a seven-period day.  Among other benefits, IVVC would go in the mornings, this would allow the IVVC students to attend more classes offered at IVVC and change our schedule.   This would involve those interested students being transported from PPHS to IVVC at 7:25 in the morning. 

A different configuration of the eight-period schedule,

Mr. Hoelzer spoke on behalf of the committee, explaining the three options.  The committee would like the board to act on it tonight, as there are a lot of details to work out.  Mr. Hoelzer stated he was for #2 option for various reasons.  The Board thanked him and would consider it in closed session.

Discussion and Approval of Lawn Care Contract with Harrington Environmental Services – Harrington has been doing our lawn care, spraying for weeds when needed.

Discussion and Approval of At Large Board Election Resolution for Placement of Said Referendum on

November 2016 ballot –  When the State of Illinois had recently changed the law which allowed for an at-large election for board members, based on a 2/3 majority, several board member asked if we could get this on the next election ballot.  The first step is a board-approved resolution to place the question on the ballot.   This would mean that every school board member running for school board would need to win out of the entire district, not their townships.  We have tried in the past to get this passed in each township

Discussion and Approval of New Power Supply Contract with Direct Energy – As part of the newer task of finding cost savings, Mr. Adcock has been researching alternatives to current bids/contracts.  Direct Energy had evaluated our current energy supply contract and bid for our business.  Under their bid, our cost savings would be approximately $6500 annually.  Their contract does not begin until our current contract expires in 2017.  Additionally, it is only an 18 month contract which allows us to bid it out every year to get the best market prices available.

Discussion and Approval to Discuss a Possible Sports Cooperative with Neighboring Districts (Earlville/Leland and Indian Creek)  - The Athletic Committee made a recommendation that due to our recent numbers and prospective numbers for upcoming  sports, we are looking at the possibility of a sports co-op agreement with neighboring districts.  Earlville/Leland and Indian Creek have shown interest in opening up a dialogue.

Discussion of Graduation Ceremony and Possible Presenters - May 19th for Jr. High promotion and May 20th for High School graduation. Presenting will be Jason Penman for Jr. High and Daryl Rosenkrans for High School.

Accept Personnel Resignations, Employment and Retirement Notice and Request for Additional Maternity Leave as Per PPEA/PPCUSD Contract – CS

Principal’s Report: 

A report was included in the Board packet.  Mr. Schneider also reported that the Little 10 Spelling Bee was held recently and Paw Paw finished in 3rd place.  The Lee County Spelling Bee was also held this month with Paw Paw student Shayne Prodzenski tying for 4th place.  PARCC testing was ready to go for the 1st day on March 29th

Superintendent’s Report: 

Mr. Adcock reported that he met with Mr. Joe Roberts, our insurance broke, to ask about a possible disabilities insurance with our carrier.  Mr. Roberts suggested AFLAC.  They will send out a representative and he will present options to all school employees, certified and non-certified.  This plan can be tailored to specific needs and they don’t have to take it. 

 

Enclosures:

None

Additional:   

 

Steve Rickey asked if we will get our State Aid for next school year?  Mr. Adcock said that without a state budget, and there is talk that the legislators will not approve an all or nothing state budget, the school funding next year is still uncertain. 

Mr. Schneider told the board in Daryl’s absence that he will report for him.  Daryl Rosenkrans has stated that he will hold an intramural conditioning camp for those interested, starting in April till the end of the school year.

Closed Session:

Chris Fairchild, seconded by Chris Jones, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at  7:51 P.M.

Motion passed unanimously by a roll call vote, 6-0.

Heidi McKee, seconded by Steve Richey, made a motion to come out of closed session at 8:36 P.M.

Motion passed unanimously by a roll call vote, 6-0. 

Action Items:

Jason Penman, seconded by Steve Richey, made a motion to contract with Harrington Environmental Services.

Motion passed unanimously by a roll call vote, 6-0.

Steve Richey, seconded by Heidi McKee, made a motion to approve the Resolution for At Large Board Election for Placement of Said Referendum on November 2016 ballot. 

Motion passed unanimously by a roll call vote, 6-0. 

Jason Penman, seconded by Steve Richey, made a motion to approve the new power supply contract with Direct Energy.

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by Chris Jones, made a motion to approve the opening of discussion concerning a possible sports co-operative with neighboring districts, (Earlville/Leland and Indian Creek)

Motion passed unanimously by a roll call vote, 6-0.

Chris Fairchild, seconded by Chris Jones, made a motion to approve a Memorandum of Understanding Pertaining to Addition of Jr. High Scholastic Bowl Coach.

Motion passed unanimously by a roll call vote, 6-0. 

Becky Moorehead, seconded by Chris Fairchild, made a motion to accept the coaching resignation of Mr. Kellen Irving,

Motion passed unanimously by a roll call vote, 6-0. 

Chris Fairchild, seconded by Jason Penman, made a motion to approve the resignation of Mrs. Grace King, as High School part-time Spanish Teacher effective at the end of 2015-16 school year.

Motion passed unanimously by a roll call vote, 6-0. 

Jason Penman, seconded by Steve Richey, made a motion to approve the resignation of Mr. Justin Voss, High School English Teacher, effective at the end of 2015-16 school year.

Motion passed unanimously by a roll call vote, 6-0. 

Steve Richey, seconded by Chris Jones, made a motion to approve the retirement of Kerry Moorehead, custodian, effective May 31, 2016.

Motion passed unanimously by a roll call vote, 6-0. 

Jason Penman, seconded by Steve Richey, made a motion to approve hiring Josh Sarver as High School Baseball Head Coach for the 2015-16 school year.

Motion passed unanimously by a roll call vote, 6-0. 

Chris Fairchild, seconded by Chris Jones, made a motion to approve a request for ten additional sick days for maternity leave from Joshua Sarver as per PPEA/PPCUSD Contract for this school year 2015-16.

Motion passed unanimously by a roll call vote, 6-0. 

Adjournment:

Chris Fairchild, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:21 P.M.

Motion passed unanimously by a roll call vote, 6-0.