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2015-04

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

April 20, 2015 - 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:03 P.M. on Monday, April 20, 2015.  Those answering roll call were:  David Lilja, Becky Moorehead, Jason Penman, Daryl Rosenkrans, Steve Richey and Chris Jones.  Also present were Superintendent Stan Adcock, Patty Principal Mr. Schneider and Patty Torman.  Also, Karen Vlasaty liaison for newspapers and a large group (see below).

Public Hearing Concerning the Intent of the Board to Sell, Not To Exceed, $1,000,000 of Funding Bonds to Pay Claims Against the District

Open public hearing at 7:04 PM.

Discussion of Prospective Working Cash Bond Issuance –Mr. Adcock explained this is something the Board has to do to keep afloat, this is the last bond the board can take out, as District #271 is at its borrowing limit.  This will not affect the taxes of the district as it has been worked out with the previous bond and this bond.

Public Comments - President Lilja opened up the floor to any discussion of the proposed bonds.  Someone from the audience asked how can we be in the red so bad when we were not in trouble a year ago?  Mr. Adcock explained that enrollment has gone down which is a big piece, EAV has gone down on personal property so the State is funding about 87%, and spending.  We need to tighten the District’s belt and restructure yes, cutting programs no.  “The Board and I have to cut about $250,000”.

Close Hearing at 7:09 PM.

Open Forum: 

President David Lilja opened the floor to anyone in the audience who wanted to speak.   There were several people who spoke on the proposed cuts to staff.  “Why did we just hear about this at the last board meeting?”  “Communication is essential if we are in this together!”  Steve Richey apologized and said that the Board will do a better job of letting the public know, but the cuts had to be made. Mr. Adcock said after registration in August things could change, right up until the first day of school.  The cuts are not written in stone and the Board takes its commitment to keep the school in this community very strongly.  “I made those decisions, but the Board asked me to look at ways to cut costs” stated Mr. Adcock.  “We don’t need the negativity that has been on the social media sites, we need to be more positive, do I like the cuts, no, but it has to be done to keep control of the budget.  We are not cutting programs just restructuring.”  “We are putting more on the teachers, asking more of them, but they always come through” stated Mrs. LeMat, a teacher at Paw Paw Elementary.   After several parents and teachers spoke, President Lilja thanked everyone for their input but said they had to move on.  Mr. Adcock thanked everyone who came and hoped that they would all come back for every board meeting and ask questions.

Becky Moorehead, seconded by Steve Richey, made a motion to approve the minutes of the Regular Board Meeting of March 16, 2015.   

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by Jason Penman, made a motion to approve the minutes of the Closed Session of March 16, 2015 as presented.

Motion passed unanimously by a roll call vote, 6-0.

Daryl Rosenkrans, seconded by Jason Penman, made a motion to approve the Consent Agenda Items as presented:

A). Approval of the additions/corrections, as follows:

      Ed.: $  69,056.29

  OP/M: $    9,237.35

TRANS: $106,216.25    

    IMRF: $122,288.10  

    TORT: $  16,064.60          

CAPITAL PROJECTS: $         27.22

      WORKING CASH: $193,232.26

FIRE/SAFETY: $      2,193.35    

          ______________          

  TOTAL: $ 325,276.39

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote, 6-0.

 Items for Discussion

 Old Business 

Discussion of Graduation presenters – Mr. Schneider addressed the board and stated last summer, because of the length of the graduation ceremony last year the Board asked him to review graduation protocol.  We give away so many scholarships and each one gives a speech, which is what makes graduation so long.  We give away a total of 11 scholarships.  Mr. Schneider asked direction from the board.  After some discussion board member Jason Penman directed Mr. Schneider to give each person giving a scholarship to keep his remarks under two minutes. 

New Business 

Approval of Transfer of $160,000 from Working Cash to Education Fund – Because we use the Education Fund to pay salaries and bills, and it is getting low we need to transfer funds to it from the Working Cash.

Approval of Loan of $15,000 from Education Fund to TORT fund – again, this is just a loan but the TORT fund, the legal/liability fund is low so we have to borrow from the Education Fund.  We are waiting for the $50,000 Maintenance Grant reimbursement to come through from the State. In the meantime the TORT fund has gone in the red by about $8000.

 Discussion and Approval of Summer FFA Trip – Mrs. Brummel addressed the board that they will be attending the FFA Convention in Springfield, June 8-11.  She gave out fact sheets of the trip, the students will have to come up with $75 for food and incidentals.  They will be taking a bus and Jeff Svendsen has volunteered to drive it.  This will be her last act as FFA Advisor.   

Discussion of new “ACTS”, Community Support Group (Alumni, Community and Teachers for Students) – Toni Pierce has approached Mr. Adcock that she wanted to start a new group, ACTS to help the school district in many different capacities. He stated that he would not make this a school group yet.  “I think we need to see how it begins to evolve and see if the group wants to come in under our umbrella and if we want them considered a school group,” he said.  He will talk with Mrs. Pierce.

 Approval of Cooperative Agreement between Paw Paw CUSD #271 and Lee/Ogle/Whiteside ROE 47 – we currently have an agreement between us and the Lee/Ogle ROE but because the state has forced ROE consolidations next year, effectively forcing a change from Lee/Ogle ROE to the new Lee/Ogle/Whiteside ROE, so we need to update our Agreement.

Approval of Harrington Environmental Services Contract – was enclosed in the board packet.  Harrington Environmental does all the spraying in the spring and fall, in fact they already sprayed for weeds in our flower beds, and they will be spraying all the soccer and baseball field areas.  The board needs to approve this.

 Approve 8th Grade Trip as Presented – the board has seen their itinerary at past board meetings and Mr. Schneider has put in the board packet a rundown of all the specifics. 

Discussion of Prom and Transportation – there has been concerns about how to get students to Prom in a safe and effective manner. Mrs. Niessa Jacobs, a prom sponsor, was in the audience and she needed to know if all of the students attending Prom needed to be in a processional, with the sponsors leading the way? That would make a difference because she thinks they won’t attend if they have to go in a mandatory procession.   She needed the Boards approval either way.   The Board discussed it and put it to a straw vote, it was 6-0 that the students could go on their own.  Mrs. Jacobs said she would tell them at the next meeting.

Discussion of Extra-Curricular Positions – (CS)

Discussion of New Board Member Training – the two new board members already were given the schedules and letter from the IASB that said that all board members elected had to attend either a one day or two day workshop depending on whether they are incumbent or newly elected.  They have to turn their registration sheets to central office.

Schedule a Special Board Meeting for the Purpose of seating new board members, electing officers and selecting board representatives – This special board meeting had to be after April 28, 2015 but before May 5, 2015.  May 4, 2015 at 6:30 PM was the date selected.

Principal’s Report:  

Mr. Schneider noted that the second round of PARCC testing will be April 27.  The baseball, track and softball seasons are underway.  Congratulations to all our Paw Paw art students for participating in the Indian Valley Art Show.  The show was held on Monday, April 20, 2015 at Ashton – Franklin High School.  Six schools were invited to display their work in the gym while two professional artists judged the work.  Our students brought home 13 ribbons with 4 being first place ribbons.

At the Worldwide Youth in Science and Engineering (WYSE) competition held at the University of Illinois campus, Champaign, our student Matt Swed scored 8th place in the State. From IVCC Madison Aloisio received Technical Honor Student award for the month. Our Junior High Science Fair will be May 13th.   

He also announced the dates of the spring concerts May 6th for the elementary concert and May 13 for the Jr. High/High School concert.

Superintendent’s Report:

Mr. Adcock stated that the sign out front, made by the Industrial Arts students many years ago was in bad shape.  The board members told Mr. Adcock either get it cleaned up and fixed up or get rid of the sign.

Also, the new buses that we are to get this summer, only one will come in before school starts and the other bus after school starts.  Since one of those buses won’t be here, Midstate Bus Co., where the buses are coming from, said they would fix anything that it needed on the bus that is to be traded for the new one.

Enclosures: None

Additional:

President David Lilja wanted to take this opportunity to thank everyone for voting for him and for his three terms on the Board of Education.  It has been an honor representing the taxpayers of this district.  This was his last board meeting. 

 

Closed Session:

Steve Richey, seconded by Chris Jones, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 8:45 P.M., to consider personnel and/or probable or imminent litigation.

Motion passed unanimously by a voice vote.

Jason Penman, seconded Becky Moorehead, made a motion to come out of closed session at 9:43 P.M.

Motion passed unanimously by a roll call vote, 6-0. 

 

Action Items:

Becky Moorehead, seconded by Jason Penman, made a motion to approve the transfer of $160,000 from Working Cash Fund to Education Fund.

Motion passed by a roll call vote, 6-0.  

David Lilja, seconded by Steve Richey, made a motion to approve loan of $15,000 from Education Fund to TORT Fund.

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the FFA Summer Trip.

Motion passed unanimously by a roll call vote, 6-0.

Steve Richey, seconded by Chris Jones, made a motion to approve the Cooperative Agreement between Paw Paw CUSD and Lee/Ogle/Whiteside ROE 47.

Motion passed unanimously by a roll call vote, 6-0.

Daryl Rosenkrans, seconded by David Lilja, made a motion to approve the Harrington Environmental Services contract, cost will be $3256.00.

Motion passed unanimously by a roll call vote, 6-0.

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the 8th Grade Class Trip as presented.

Motion passed unanimously by a roll call vote, 6-0.

Becky Moorehead, seconded by Jason Penman, made a motion to set the Special Board Meeting for the purpose of seating new board members, electing new officers and selecting board representatives: Date - May 4, 2015; Time – 6:30 PM; Location – High School Media Center.

Motion passed unanimously by a roll call vote, 6-0.

Adjournment:

David Lilja, seconded by Jason Penman, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 9:47 P.M.

Motion passed unanimously by a roll call vote, 6-0.

 

Those attending the Board Meeting on April 20, 2015 were:

Steve Swed

Gloria Hoffer

Loretta Swed   

David Seifert

Lorrie Hill

Jen Kern

Heidi McKee

Sue Johnston

Pat Brummel

Stephanie Gonzalez

Julie Iversen

Jodie Howell

Penny Slaughterback

Jaci Adkins

Jill Hoelzer

Mike Adkins

John Hoelzer

Saul Cardenas

Dawn Schmitt

Ana Cardenas

Anita Hopkins

Cindy Hemphill

Geri Larson

Kelly Hemphill

Connie Shannon

Leeann Bly

Kristen Hill

Kristel Schlorff

Kim Siemers

Karen Vlasaty

Cindie Prodzenski

Kristie Romanski

Kellie Eastman

Lynda LeMat

Ryan Eppard

Cassie Eppard

Grisel Alderson

Michelle Mateja

Steve Mateja