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2014-05

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

REGULAR BOARD OF EDUCATION MINUTES

May 19. 2014– 7:00 P.M.

Paw Paw High School Media Center

Paw Paw, Illinois

President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:02 P.M. on Monday, May 19, 2014.  Those answering roll call were:  David Lilja, Jason Penman, and Chris Jones.  Absent were Becky Moorehead, Daryl Rosenkrans, Steve Richey, and Principal Mr. Chuck Schneider.  Also present were Superintendent Robert Priest, Patty Torman, Ms. Dragonuk, Ms. Eastman, teachers at Paw Paw Schools, former student Levi Hensley, parent Jodi Howell. 

Public Hearing on the 2013-14 Budget Amendment

Jason Penman, seconded by Chris Jones, made a motion to open the public hearing on the 2013-14 budget amendment.

Motion passed 3-0.

Mr. Priest explained the budget hearing to the Board.  Our auditors recommended that we revise the current budget and also recommended that we do this in the future on all budgets.  This recommendation will not change the bottom line in the budget, it is an expense/revenue adjustment and for accounting purposes.  In short, the District bookkeeper will calculate for the fiscal year total payments that will be made to TRS on behalf of their teachers (on-behalf payments are any payments made to the State of Illinois by the employer and the State in turn will pay the third party).  

President David Lilja asked if there were any comments or questions from the board and the public.  There was none.

Chris Jones, seconded by Jason Penman, made a motion to close the hearing on the 2013-14 Budget Amendment.

Motion passed by 3-0.

The members present decided to wait to act on the agenda until the fourth board member arrives before proceeding with any action items, but could go ahead with Open Forum and Superintendents Report.

OPEN FORUM:

Former student Levi Hensley addressed the Board, asked if the Board could go into Executive Session so he could talk with them.

A motion was made by David Lilja, seconded by Jason Penman, the Board would go into Executive Session at 7:06 PM.

Motion was passed 3-0.

A motion was made by Chris Jones, seconded by Jason Penman to come out of Executive Session at 7:16 PM.

Motion was passed 3-0.

Jodi Howell then addressed the Board and said she had been to the last meeting about the possibility of PPO doing a fundraiser for next year.  She is in front of the Board again to find out the decision.  Mr. Priest stated that Mr. Schneider wasn’t here but he would be calling her on Tuesday to tell her if it would interfere with anyone else doing a fundraiser.

Principal’s Report:

Mr. Schneider was not present.

Superintendent’s Report:

Mr. Priest addressed the handout that was given to each of the Board Members.  It was a breakdown on what IVVC proposed to build on to the existing building.  Then each district would be assessed a percentage of the new building.  After much discussion Jason Penman said that he would look into it before IVVC met next meeting, which would be in June, and all member districts would vote on this proposal.

Steve Richey entered meeting at 7:40 PM, completing the quorum of the Board of Education.  

Approval of the Minutes:

Jason Penman, seconded by Chris Jones, made a motion to approve the minutes of the Regular Board Meeting of April 14, 2014.   

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the minutes of the Closed Session of April 14, 2014 as presented.

Motion passed unanimously by a roll call vote, 4-0.

Consent Agenda Items:

Jason Penman, seconded by Chris Jones, made a motion to approve the Consent Agenda Items with one change:

A). Approval of the additions/corrections, as follows:

    Ed.: $   210,140.59

OP/M: $     26,197.64    

            TRANS: $     13,509.89     

IMRF: $     10,432.02       

TORT: $     28,032.90      

           DEBT SERVICE: $     22,809.38   

       WORKING CASH: $  150,000.00

CAPITAL IMPROVEMENT: $          122.78   

            TOTAL: $  461,245.20   

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer;

C). The Financial Reports as presented.

 

Items for Discussion:

Old Business 

Principal’s Contract – Closed Session

New Business 

First Reading of Policies; 2:110, 2:30, 3:60E, 4:30, 5:10, 5:20, 5:201 (Delete), 5:240, 5:250, 5:320, 7:20, 7:70, 7:140, 1:185 and 7:270. 

Approve Amended Budget – Action Item

Employ Coaches and other Extra-Curricular Positions - CS

Resignation of School Nurse – Jamie Gibson submitted her letter of resignation.  The Board will act upon it in Action Items.

Overnight Volleyball Camp – Request by Erin Odle, was discussed at last month’s board meeting.   The team would pay their expenses but the bus, gas and driver time would be donated.  This would be done in Action Items.

 FFA Convention – response from Mrs. Brummel concerning FFA convention. 

Approve transfer of $150,000 from Working Cash Fund to Education Fund – the Education Fund will need more funds before the end of fiscal year.

Request from Head Cook – Closed Session 

Request concerning foreign exchange students – the Board was asked to approve two foreign exchange students for 2014-15 school year.  They will be staying with the David Glenn family.

Enclosures: Thank you’s were from Mrs. Ross and Mrs. Martin, who will be retiring after this year.  The thank you’s were for the gifts the District gave them in recognition.

 

Additional:   

None

Closed Session:

Jason Penman, seconded by Steve Richey, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 7:47 P.M.

Motion passed unanimously by a voice vote.

Chris Jones, seconded by Jason Penman, made a motion to come out of closed session at 8:19 P.M.

Motion passed unanimously by a roll call vote, 4-0. 

Action Items:

Chris Jones, seconded by Steve Richey, made a motion to approve the first reading of Board Policies; 2:110, 2:30, 3:60E, 4:30, 5:10, 5:20, 5:201 (Delete), 5:240, 5:250, 5:320, 7:20, 7:70, 7:140, 1:185 and 7:270.

Motion passed by a roll call vote, 4-0.  

Chris Jones, seconded by Steve Richey, made a motion to approve the employment of the following sponsors/coaches:  8th Grade Sponsors – Jennifer Oros, Lori Castaldo, volunteer is Lonnie Meyer, Junior Class Sponsor – Mrs. Natalie Boone, Senior Class Sponsors – Jennifer Penman, Deb Sensenbrenner, and Freshman/Sophomore Girls’ Basketball coach – Mr. Kellen Irving.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the request of Dawn Nicholson, Head Cook, to step down as head cook, but stay on as assistant cook.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the amended budget as presented.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the volleyball teams’ attendance at overnight camp.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the resignation of school nurse Jamie Gibson at the end of 2013-14 school year.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the FFA members’ attendance at State FFA Convention.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to approve the Principal’s Contract.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to transfer $150,000 from the Working Cash Fund to the Education Fund.

Motion passed unanimously by a roll call vote, 4-0.

Chris Jones, seconded by Steve Richey, made a motion to accept the foreign exchange students for next school year, 2014-15.

Motion passed unanimously by a roll call vote, 4-0

Adjournment:

Chris Jones, seconded by David Lilja, made a motion to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271 at 8:16 P.M.

Motion passed unanimously by a roll call vote, 4-0.