PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
BOARD OF EDUCATION
SEPTEMBER 17, 2012
PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS
The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was held on September 17, 2012, in the Library of the Paw Paw Jr. / Sr. High School. The meeting was called to order by David Lilja, President, at 7:03 p.m. Those answering roll call were: Becky Moorehead, Jason Penman, John Prentice, and Daryl Rosenkrans. Steve Richey was absent. Also present were Superintendent, Robert Priest; Principal Charles Schneider, Dee Wheeler, District Bookkeeper, Blake Strong, Brooke Grzanich, Pat Brummel and three FFA members/officers (Andrewantha Bentley, Emily Jacobs, and Kimberly Delhotal) and Andrew McKee.
PUBLIC HEARING ON THE 2012-2013 BUDGET
The Public Hearing on the 2012-2013 Budget was opened by Robert Priest, Superintendent, at 7:04 p.m. Mr. Priest gave highlights of the 2012-13 Budget. He stated that a budget is a financial plan and can change either negatively or positively. Any sizeable change will cause the budget to be amended. Due to the use of working cash funds, the District was able maintain a balanced budget last year as well as this year. Mr. Priest informed the Board that the District should use less working cash money and are still transitioning to a balanced budget. He estimated that this year’s expenditures will be down $454,000 and revenues down $238,325. Total revenues are projected to be $3,496,830 and expenditures $3,585,744, which leaves a deficit of $88,914. This deficit is much better than last year’s of $305,086. If you factor in the reduction of revenues, this amount is even greater. The official budget deficit is $75,352.
Mr. Priest commented that the Education Fund is the largest and represents two-thirds of the whole budget. Last year, the fund was in balance due to the use of money from the Working Cash Bond Sale, which the District will have to do again this year. Expenditures were reduced by $338,594, leaving a deficit of $252,000, which the District will cover through use of working cash funds and money from the Transportation Fund and O&M. Ed Fund year-end balance projected at $56,610.
The O & M Fund budget projection is in balance with a projected surplus of $34,490. The Transportation Fund is also in balance with a projected surplus of $101,205. Mr. Priest stated that the Debt Service Fund is in balance, as is the IMRF Fund. However, there will be a need to transfer $45,000 from other funds to the IMRF Fund to cover expenses and result in an ending balance of $20,086. Mr. Priest stated that he levied for more in the IMRF Fund. He said the windmills increase the EAV and the cost of living accounts for a 3% increase. The Tort Fund is in balance and a projected year-end balance of $25,000. The Tort Fund had a tough year due to the reduction of the Guidance Counselor and the yearbook issue. Mr. Priest projected a fund balance of $3,281 in the Fire Prevention and Safety Fund. He also informed the Board that he intends to levy in the fund this year to start building a cushion again.
Mr. Priest pointed out that the coming year was important because the District need to continue to cut expenditures. Also, it is a bargaining year, and the District will need to be frugal during the bargaining process. He hopes, depending on a number of variables, that expenditures can be further reduced next year. There was some open discussion on using sales tax money to abate interest on debt. The hearing closed at 7:12 p.m.
ADOPT 2012-2013 BUDGET
Daryl Rosenkrans, seconded by Becky Moorehead, made a motion to adopt the 2012-2013 budget as finalized during the public hearing. Motion passed unanimously on a roll call vote.
APPROVAL OF THE MINUTES:
John Prentice, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of August 20, 2012, as presented. Motion passed unanimously on a roll call vote.
Becky Moorehead, seconded by Jason Penman, made a motion to approve the minutes of Closed Session of August 20, 2012, as presented. “The minutes of the closed session of these meetings shall be confidential and closed to the public until such time that the Board of Education determines that it is no longer necessary to protect the public interest or privacy of an individual by keeping them confidential.” Motion passed unanimously on a roll call vote.
CONSENT AGENDA ITEMS:
- Approval of the Bills with late additions:
- Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
- Approval of the Financial Reports as presented.
Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the Consent Agenda items as presented. Motion passed unanimously on a roll call vote.
Andrew McKee addressed The Board seeking permission to hold a concert on November 16, 2012, in the gym. A small group of students had previously spoken to Mr. Priest and Mr. Schneider regarding the performance. This is a fundraiser that will benefit the band. The group intends to perform Pink Floyd’s “The Wall” in its entirety. He went into some detail on who would be performing, how and when the set up would take place, admission costs, performance times, appropriateness of music, etc. All areas were thoroughly covered, and it was obvious that the plan was well thought out. Andrew did an exceptional job presenting everything to the Board and answered all questions to their satisfaction.
1. FFA National Convention – FFA Advisor, Pat Brummel, and three FFA members/officers, presented themselves to the Board to ask permission to attend the National FFA convention and take seven members with them. Each of the members addressed the Board stating why they felt it would be beneficial for them to attend the convention. The convention is to be held in Indianapolis. A handout with all the details and the agenda were distributed. Mrs. Brummel informed the Board that FFA would pick up the costs, even those associated with the substitute teacher. A period of questions and answers followed their short presentation.
2. Junior Class Sponsor – Closed Session.
3. Sophomore Class Sponsor – Closed Session.
4. Sophomore Class Parent Volunteer Assistants – Closed Session.
5. FFA Sponsor – Closed Session.
6. Approve Extra Band/Extra Choir Stipends per CBM with PPEA– Closed Session.
7. Resignation of Nurse – Copy of Letter of Resignation from Katie Iversen was distributed to Board.
8. Employment of School Nurse-Closed Session.
9. ISAT Results-Mr. Priest commented on how pleased he was with the ISAT Results of 96%. There was some discussion regarding the results amongst the Board members and administrators, with everyone overall being happy with the ISAT results.
10. Intergovernmental Agreement Between Paw Paw CUSD #271 and the Lee/Ogle ROE for the ROE Alternate Education Programs-It was announced that a handout was included in Board packet.
11. Request to Accept Mendota HS Students Due to AYP Issues-Mr. Priest led a discussion regarding Mendota’s request to accept their students at Paw Paw. He confirmed that if a school doesn’t make AYP for 4 years, they have to give their students a choice to attend another school. Mr. Priest stated that he does not recommend taking Mendota’s students, but it would be the Board’s decision.
12. Teacher and Administrator Salary Report-A spreadsheet was handed out for the Board’s review and approval.
Mr. Schneider reported that there was not much discipline during the first few weeks. He commented that Mr. Strong was helping with the Homework Plan, and that it was helping new students to adjust. Mr. Schneider commented on the Junior High Volleyball Tournament. He said that concessions helped out. Also, the Labor Day Parade was brought up and the band and Mr. Kemmerer’s participation was mentioned on a very positive note. There was a Request for Pink Night for volleyball. A handout was provided to the Board. Mr. Schneider mentioned a banner that would thank Lion’s Club and Village of Paw Paw for volleyball equipment. Mr. Schneider commented that homecoming went very well, and the student body was great. Dave Lilja commented that the staff did good job and brought up the idea of time limits on the games.
Mr. Priest reported that enrollments are down by twenty students. Athletic Committee needs to meet. Fall sports have started. There is no cheerleading coach. Lions Club is spreading lime. It was brought up that at the Serena game that a fan got over exuberant and caused problems. Dave Lilja brought up the point that netting or fencing needs to be installed in front of the dugouts. It was also mentioned that Amboy is enjoying the program. Scheduled Education Committee meeting for October 11 at 5:00 p.m. and Athletic Committee meeting on October 11 at 6:00 p.m.
ENCLOSURES-Resignation letter from Ms. Iversen and Teacher and Administrator Salary Report.
Jason Penman, seconded by Becky Moorehead, made a motion to adjourn to closed session at 8:05 P.M. for personnel, probable or imminent litigation. Motion passed unanimously on a roll call vote.
Steve Richey, seconded by John Prentice, made a motion to come out of closed session at 8:33 P.M. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve local FFA chapter’s attendance at national FFA convention. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve appointment of Mary Dodaro Junior class sponsor. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve appointment of Josh Sarver as Sophomore class sponsor. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve resignation of school nurse. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve employment of Jamie Gibson as school nurse. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve Deb Sensenbrenner, Keri Dalki, and Dawn Bentley as Sophomore class parent volunteer helpers. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve appointment of Pat Brummel as FFA sponsor. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve payment of extra band and extra choir stipend to Travis Kemmerer, music teacher, on completion of duties associated with each stipend. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve an intergovernmental agreement between Paw Paw CUSD 271 and the Lee/Ogle ROE for the ROE alternative education programs. Motion passed unanimously on a roll call vote.
John Prentice, seconded by Dave Lilja, made a motion to approve request from Mendota HS District #280. Motion was called, but did not pass. Motion died.
John Prentice, seconded by Jason Penman, made a motion to adjourn the meeting at 8:20p.m. Motion passed unanimously on a roll call vote.