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2012-06

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

BOARD OF EDUCATION

REGULAR MEETING

JUNE 18, 2012

PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was held on June 18, 2012, in the Library of the Paw Paw Jr. / Sr. High School.  The meeting was called to order by David Lilja, President, at 7:03 p.m.  Those answering roll call were:  Becky Moorehead, Jason Penman, John Prentice, Daryl Rosenkrans, and Steve Richey.  Also present were Superintendent, Robert Priest; Principal Charles Schneider, and Dee Wheeler, District Bookkeeper. 

 

 

APPROVAL OF THE MINUTES:

 

Becky Moorehead, seconded by John Prentice, made a motion to approve the minutes of the Regular Board Meeting of May 21, 2012, as presented.  Motion passed unanimously on a roll call vote.

 

Becky Moorehead, seconded by Steve Richey, made a motion to approve the minutes of Closed Session of May 21, 2012, as presented.  “The minutes of the closed session of these meetings shall be confidential and closed to the public until such time that the Board of Education determines that it is no longer necessary to protect the public interest or privacy of an individual by keeping them confidential.”  Motion passed unanimously on a roll call vote.

 

 

CONSENT AGENDA ITEMS:

 

  • Approval of the Bills with late additions:

 

Education:               $228,519.02

O/M:     25,359.01

TRANS:     21,070.87  

IMRF:       7,510.06

TORT     22,081.63                   

TOTAL:             $304,540.59

 

 

  • Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
  • Approval of the Financial Reports as presented. 

 

Jason Penman, seconded by Daryl Rosenkrans, made a motion to approve the Consent Agenda items as presented.  Motion passed unanimously on a roll call vote.

 

BUDGET HEARING ON TRANSFER OF FUNDS:

 

A.  Open Hearing-Daryl Rosenkrans, seconded by John Prentice, made a motion to open the hearing.  Motion passed unanimously on a roll call vote.

 

Mr. Priest presented financial information to the Board regarding the necessity of transferring funds to the Ed Fund as follows:  $50,000 from Working Cash; $25,000 from O & M; and $45,000 from Transportation.  All transfers were approved unanimously on a roll call vote.

 

He also spoke to the Board regarding the Amended Budget.  He informed them that the budget was the closest it had ever been and had considered not amending it at all.  Although we had intended to amend it, there was not enough time and the original budget would stand as submitted.

 

B.  Close Hearing-Steve Richey, seconded by Jason Penman, made a motion to close the hearing.  Motion passed unanimously on a roll call vote.

 

 

OPEN FORUM:  

No one.

 

OLD BUSINESS:

 

1.  Yearbook Update – Closed Session.

 

NEW BUSINESS:

 

1.  Elect Members to the Board of Northwestern Illinois Association – Mr. Priest informed the Board that they needed to make an election and that there was a handout in their Board packet concerning this.

2.  Approve Employment of Music Teacher - Closed Session.

3.  Approve Employment of School Nurse – Closed Session.

4.  Non-Certified Pay Increase – Closed Session.

5.  Principal’s Salary for 2012-2013 – Closed Session.

6.  Superintendent’s Contract – Closed Session.

7.  Purchase of Computers for HS Business Classroom – Mr. Priest led discussion regarding the purchase of computers for Mrs. Geer’s classroom.  Approximately 20-25 computers are needed.  Mr. Priest stated that Mr. Seymour was adept at finding good, refurbished computers and would have him look into it.  Board members asked if there was a possibility of a grant being available.  Mr. Priest stated there was not.  There was some additional discussion regarding the rotation for purchasing computers every three years.  

8.   Approve Intergovernmental Agreement with Indian Creek CUSD #425 – Mr. Priest informed the Board that our social worker, Ashley Moore, had resigned.  He stated that Pam Rockwood and he had been interviewing candidates and had hired someone that worked for Camelot.  A copy of the agreement was included in the Board packet.

9.  Approve Board Meeting Calendar for 2012-2013 School Year – A copy of the proposed Board Meeting calendar was enclosed in the Board packet.

10. Approve Prevailing Wage Resolution – Mr. Priest stated that the Prevailing Wage Resolution has to be passed by the Board and signed copy returned to the ROE.  A copy of the resolution was included in the packet.

11. Liability Insurance – Mr. Priest informed the Board that he had received three bids for insurance.  Our current provider, Brian Feltes & Associates, Caywood & Associates, and Ed Saunders provided bids.  Feltes quoted workman’s compensation only.  He said he needed to get the numbers yet for the liability insurance.  However, the other two vendors were able to do so.  Caywood & Associates (Joe Roberts) are the District’s current health insurance provider.  There is an established working relationship with them, and their bid was the lowest.  Mr. Priest recommended that the District insure with Caywood & Associates.

12.  Approve 2012-2013 Student Handbook- Mr. Schneider stated that the handbook is being formatted but has not been finalized.  The possibility of raising driver’s education fee was brought up.  It was suggested and agreed upon by the Board to raise the fee from $50 to $100.

13.  Agriculture Teacher Discussion- Mr. Schneider led a discussion regarding the open Ag teacher position.  He informed the Board of the difficulty he has had finding candidates for this position.  The number of graduates with degrees in agriculture has dropped drastically over the years.  He had two possible candidates accept other jobs before their interviews at Paw Paw. Mr. Schneider also informed the Board that the District has to have an Ag teacher and classes in order to participate in FFA.  If we do not have an Ag teacher or classes, then the current FFA enrollees would begin to age out.  They would be able to continue in FFA, but no new members would be added.  He explained that there are other options available to us.  We could hire an Industrial Arts teacher full-time or have a part-time Ag and part-time IA teacher.  We could hire someone on a provisional basis, which requires 60 credit hours and more than 2,000 hours of experience in that field.  Mr. Schneider asked the Board’s opinion of advertising in local newspapers to get to the people who were not checking the on-line ads.  Everyone felt that this was a good idea.  The search was to continue, and he was going to have an employment ad run in all the local newspapers.

14.  Resignation of Softball Coach-Tami Geer resigned as softball coach.  A copy of her resignation letter was in the Board packet.

15.  Discipline Report-Mr. Schneider reported that the usual reports were contained in the packet.  In addition to those, there were two reports behind usual ones that were a compilation over 5 years.                                                                

 

 PRINCIPAL’S REPORT

 

Mr. Schneider reported that all students graduated, and that no one had been held back.  He stated that graduation ceremonies were very nice.  Thank you notes had been sent out to the organizers.  Dave Lilja brought up a question regarding why the valedictorian and salutatorian averages were carried out to six decimal places.  He suggested that it be changed to fewer decimal places.  Mr. Schneider explained that it has arisen previously when a tie had occurred.  After some discussion, it was decided that the number would be calculated to the fourth place in the future.  

 

SUPERINTENDENT’S REPORT

 

Mr. Priest reported that there had been no Committee meetings.  He discussed the evaluation training that Mr. Schneider and he were undergoing.   He explained that the original completion date had been extended to November 1, 2012, due to the fact that the program had not worked properly and was not available until later than they had anticipated.  Mr. Priest also discussed how the State would be cutting a larger portion of State Aid next year.  However, the cut would be allocated evenly across all the payments instead of being not paid at the end.

 

ENCLOSURES-Thank you notes from Laurel Eichelkraut and Dawn Schmitt.

 

ADDITIONAL – Daryl Rosenkrans mentioned the cost for students to attend prom and whether it needed to cost so much.  There was some discussion on the subject and was determined it was not out of perspective in relation to prom costs.

 

CLOSED SESSION

 

Jason Penman, seconded by Steve Richey, made a motion to adjourn to closed session at 8:05 P.M. for personnel, probable or imminent litigation.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by John Prentice, made a motion to come out of closed session at 8:46 P.M.  Motion passed unanimously on a roll call vote, 6-0.

 

ACTION ITEMS

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve transfer of $50,000 from the Working Cash Fund to the Education Fund.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve transfer of $25,000 from the O & M Fund to the Education Fund.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve transfer of $45,000 from the Transportation Fund to the Education Fund.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve election of Mike Noble and Drew Hoffman to the Northwestern Illinois Association Board.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve employment of music teacher.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve employment of school nurse.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Dave Lilja, made a motion to approve non-certified pay increase.  Motion passed on a roll call vote, 5-1.  

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve principal’s 2012-2013 salary.  Motion passed unanimously on a roll call vote, 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve intergovernmental agreement with Indian Creek CUSD #425.  Motion passed unanimously on a roll call vote, 6-0.  

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve Board of Education meeting schedule for 2012-2013.  Motion passed unanimously on a roll call vote 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve prevailing wage resolution.  Motion passed unanimously on a roll call vote 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve softball coach resignation.  Motion passed unanimously on a roll call vote 6-0.  

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve liability contract with Caywood & Associates.  Motion passed unanimously on a roll call vote 6-0.

 

Becky Moorehead, seconded by Jason Penman, made a motion to approve 2012-2013 Student Handbook with corrections to Driver’s Ed fee and the calculation of valedictorian and salutatorian GPA to the fourth decimal place.  Motion passed unanimously on a roll call vote 6-0.

 

ADJOURNMENT

 

Becky Moorehead, seconded by Jason Penman, made a motion to adjourn the meeting at 8:55 p.m.  Motion passed unanimously on a roll call vote, 6-0.