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2011-07

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271

BOARD OF EDUCATION

REGULAR MEETING

July 18, 2011

PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

7:00 P.M.

 

The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was held on July 18, 2011 in the Library of the Paw Paw Jr. / Sr. High School.  The meeting was called to order by Jason Penman at 7:00 p.m.  Due to the absence of President, David Lilja, a motion was made by John Prentice, seconded by Jason Penman, to appoint Daryl Rosenkrans, President Pro Tem.  Those answering roll call were:  Jason Penman, John Prentice, Daryl Rosenkrans, and Steve Richey.  David Lilja and Becky Moorehead were absent.   Also present were Superintendent, Robert Priest; Principal Charles Schneider, and Dee Wheeler, District Bookkeeper.

 

APPROVAL OF THE MINUTES:

 

Steve Richey, seconded by John Prentice, made a motion to approve the minutes of the Regular Board Meeting of June 20, 2011, as presented.  Motion passed unanimously on a roll call vote.

 

John Prentice, seconded by Steve Richey, made a motion to approve the minutes of the Special Board Meeting of July 6, 2011, as presented.  Motion passed unanimously on a roll call vote.

 

Jason Penman, seconded by John Prentice, made a motion to approve the minutes of Closed Session of June 20, 2011, as presented.  “The minutes of the closed session of these meetings shall be confidential and closed to the public until such time that the Board of Education determines that it is no longer necessary to protect the public interest of privacy of an individual by keeping them confidential.”  Motion passed unanimously on a roll call vote.

 

Mr. Priest informed the Board that the monies from the TAW’s (Tax Anticipation Warrants) were available for the District’s use.  To date, $100,000 of the $300,000 was transferred to the checking account.

 

CONSENT AGENDA ITEMS:

 

  • Approval of the Bills with late additions.

Education:                $ 189,796.58

O/M:       24,340.74

B/I:       43,262.50    

TRANS:       45,509.81

IMRF:         5,503.63 

CAPITAL DEVELOP:                 0.00

TORT:                   68,103.00   

TOTAL:   $376,516.26

 

  • Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
  • Approval of the Financial Reports as presented. 

Motion passed unanimously by a roll call vote, 4-0.

Jason Penman, seconded by Steve Richey made a motion to approve the Consent Agenda items as presented.  Motion passed unanimously on a roll call vote.

 

OPEN FORUM:  

No one.

 

OLD BUSINESS:

None.

 

NEW BUSINESS:

 

  • Confidentiality of Closed Sessions – Mr. Priest recommended that the Board should maintain confidentiality of the closed sessions.  
  • Tentative Budget Process and Display – Mr. Priest informed the Board that Mr. Schneider and himself were working on the budget and had completed the Education Fund, which is more than half of the budget.  It will be completed in time to display in the Telegraph for 30 days prior to Board approval in September.  
  • Yearbook Sponsor – Mr. Schneider reported that the new Spanish teacher, Kim Schuster Waters, will be the yearbook sponsor.
  • Approve Resolution Committing Fund Balance as Necessitated by GASB 54 – Mr. Priest explained to the Board that during a pre-audit, our accountant found that the Board needs to sign and backdate GASB 54, a standard accounting procedure.
  • Approve Resolution Establishing Fund Balance Policies as Required by GASB 54 – Mr. Priest explained to the Board that during a pre-audit, our accountant found that the Board needs to sign and backdate GASB 54, a standard accounting procedure.
  • Non-Certified Salaries for 2011-2012 – Closed Session.
  • Principal’s Salary for 2011-2012 – Closed Session.

 8.   Summer Work- Mr. Schneider reported that summer cleaning and rearranging of classrooms is on schedule. Ficek Electric repaired exhaust fans in elementary school bathrooms.  Mr. Priest added that Kerry Moorehead saved the District money on replacing ballasts at the junior high by using an adapter.

 

PRINCIPAL’S REPORT 

 

Mr. Schneider stated that he had no discipline reports to share.  He reported that the gym floor would be finished on Wednesday, and Ficek Electric would be here to connect the new scoreboard, which was recently delivered.  The new scoreboard takes size C7 bulbs, and they will have to stock up when Christmas lights are available.  On August 9, there will be a player/parent sports meeting.  Since there has been an issue with student participation in various sports, ideas are being explored to engage more students. One idea in particular is to do a robo call once a month to parents to encourage students to participate in sports.  Paw Paw State Bank donated $200 to Activity Fund.  They are also working with the cheerleaders on sponsoring a free car wash for $350 donation.  Donations accepted but cannot be solicited.  Mr. Schneider reported on the PSAE scores for reading and math.  In math, 78% of juniors met or exceeded, whereas reading needs improvement at 47%.  Mr. Schneider credited Mr. Hoelzer and restructuring for the improved scores.  Discussion ensued regarding AYP and how the District is held accountable for Special Education, and graduation rates can be affected by an IEP.  Discussion regarding below average AYP for two consecutive years would require that certain strategies be implemented to improve the scores.  Mr. Priest stated that by 2014, AYP would be 100%.

 

SUPERINTENDENT’S REPORT 

 

Mr. Priest reported that he is attending a three-day workshop in Sterling with five elementary teachers.  “Six Traits in Writing” workshop was to assist those that are teaching students in writing.  He felt it was a good opportunity to increase awareness and communication between the teachers and him.  Mr. Priest credited Kim Siemers for reading score improvement through Title I.  

 

COMMITTEES

EDUCATION – The Education Committee will meet sometime next week, July 25 through 29th.  

 

ATHLETIC – There will be an athletic meeting on August 9th  for players/parents.

BUILDING AND TRANSPORTATION – Steve Richey proposed that we not renew one of the bus leases as a bus route is being eliminated.  Mr. Priest stated that copies of roof repair bills/checks have been submitted to the insurance company, and the District should receive the remainder of this money in the near future. 

 

ENCLOSURES – Two resolutions regarding GASB 54.

 

ADDITIONAL - None.

 

CLOSED SESSION

 

Jason Penman, seconded by Steve Richey, made a motion to adjourn to closed session at 7:48 P.M. for personnel, probable or imminent litigation.

Motion passed unanimously on a roll call vote, 4-0.

 

Jason Penman, seconded by Steve Richey, made a motion to come out of closed session at 8:24 P.M. 

Motion passed unanimously on a roll call vote, 4-0.

 

ACTION ITEMS

 

John Prentice, seconded by Jason Penman made a motion to keep closed session minutes confidential.

Motion passed unanimously on a roll call vote, 4-0.

John Prentice, seconded by Jason Penman, made a motion to approve a resolution committing fund balance as necessitated by GASB 54.

Motion passed unanimously on a roll call vote, 4-0.

John Prentice, seconded by Jason Penman, made a motion to approve a resolution establishing fund balance policies as required by GASB 54.

Motion passed unanimously on a roll call vote, 4-0.

John Prentice, seconded by Jason Penman, made a motion to approve Administration’s recommendations for non-certified personnel salaries for 2011-2012.

Motion passed unanimously on a roll call vote, 4-0.

John Prentice, seconded by Jason Penman, made a motion to approve Administration’s recommendation for Principal’s salary for 2011-2012.

Motion passed unanimously on a roll call vote, 4-0.

John Prentice, seconded by Jason Penman, made a motion to appoint Kimberly Schuster as Yearbook Sponsor.  

Motion passed unanimously on a roll call vote, 4-0.

 

ADJOURNMENT

Jason Penman, seconded by Steve Richey, made a motion to adjourn the meeting at 8:25 P.M. Motion passed unanimously on a roll call vote.