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2009-09

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
BOARD OF EDUCATION
REGULAR MEETING
September 21, 2009
PAW PAW JR/SR HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS
7:00 P.M.

    The Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 was called to order on September 21, 2009 at 7:03 P.M. by Board President, David Lilja.  Those answering roll call were: David Lilja, Steve Richey, Becky Moorehead, Kim Siemers, Jason Penman, Daryl Rosenkrans and John Prentice.   Also present were:  Superintendent Robert Priest, Geri Larson, Dawn Heavilin and Sheri Fore.

        John Prentice, seconded by Kim Siemers, made a motion to open the Public Hearing on the 2009-2010 Budget.
        Motion passed unanimously on a roll call vote.

        Mr. Priest reviewed the highlights of the 2009-2010 Budget.  The budget is balanced.  We are transferring $30,000 from Transportation and $33,000 from Working Cash.  State funds are still uncertain.  The fund balances look good.  Mr. Priest said the EAV figures should be available in a couple of weeks and it looks like the EAV may go up a little.
We should be able to hold the same rate.
        There were no comments from the public.
        Becky Moorehead, seconded by Steve Richey, made a motion to close the hearing at 7:08 P.M.
        Motion passed unanimously on a roll call vote.
        Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to approve the 2009-2010 Budget
as finalized during the public hearing.   
        Motion passed unanimously on a roll call vote.

        A motion was made by Kim Siemers, seconded by Steve Richey, to approve the Minutes of the Regular Board Meeting of August 17, 2009 as presented.
        Motion passed unanimously on a roll call vote.
       
        A motion was made by John Prentice, seconded by Kim Siemers, to approve the Minutes of the Closed Session of August 17, 2009 as presented.
        Motion passed unanimously on a roll call vote.

    CONSENT AGENDA ITEMS

        Becky Moorehead seconded by Jason Penman, made a motion to approve the Consent Agenda Items as follows:
    •    Approval of the bills with late additions.
    •    Education:        $496,541.87           
    •    O/M:                71,844.21                      
    •    Bond/Int.                  175.00                                      
    •    Trans:                47,046.22                                                        
    •    IMRF/SS:               7,842.94                                         
TOTAL:        $623,450.24                           
                                                       
    •    Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
    •    Approval of the Financial Reports as presented.
        Motion passed unanimously on a roll call vote.
   
    BOARD COMMITTEE REPORTS:
        EDUCATION – The Education Committee discussed assessment testing more frequently during the year at the high school level.   They will be looking into WIN.  An overview of the reading curriculum and Shurley Grammar was also discussed.
        BUILDING – Have not met.
        TRANSPORTATION – Have not met.
        POLICY - Have not met.
        ATHLETIC –  Will be approving the Athletic Director and Coaching Job Descriptions.
    Mr. Priest pointed out that Board Committees will be abolished and Superintendent’ Committees will be initiated.
   
    OLD BUSINESS:
        Second Reading of Activity Fund Policy. – Action Item

    NEW BUSINESS: 

    •    Board and Superintendent’s Committees – Resolution to abolish the Board Committees and set up Superintendent’s Committees.   Action Item.
    •        Approve Annual Recognition of Schools – this is done every year.       
    •    Family Activity Pass – There has been a request for the Board to consider a family pass.  After some discussion the Board gave direction that passes could be given to adults per sport with a 20% discount. 
Students already get in free to all regular games. 
    •    Employ Aide in First Grade Classroom – Closed Session.
    •    Employ Assistant HS Soccer Coach – Closed Session.
    •    Employ Pom Pom Coach – Closed Session.
    •    Employ Assistant Fresh/Soph Volleyball Coach – Closed Session.
    •    Computer Purchase -  There has been a concern with the computer lab.  All the computers do not work which makes it difficult for students and teachers.   Micah has investigated and we can purchase 21 refurbished computers with a 3 year warranty for $6783.00.  They would be Hewlett Packard monitors with new keyboard and mouse.  The MACs would be moved to the elementary lab.   Micah has two quotes for new computers – one for Acer computers at $9627.01 and one for new Apples for $15,267.00.  The Board directed Mr. Priest to replace 1/3 of the computers  with the refurbished computers spending between $12,000 and $15,000.00. The Board would like to see the computers put on a three-year rotation in order to keep computers more current.
    •    Trophies and Cases – Mr. Priest and the Board proceeded to the shed to look at the trophies stored there.    The trophies need to be sorted out to determine which ones are high school and which ones are grade school and then decide which ones to keep and display.
    •    Presentation of Administrative Salaries – There is a new law and we are now required to present  Administrative Salaries and Compensation to the Board and then post on the Website and send to the ROE.   The Board received the report in the Board Packet.
    •    Reynold’s Road Methodist Church Lease – There were a few changes made to allow a little more use of the church.  The lease amount is still the same at $12,000.00.
    •    Educational Support Personnel Code of Conduct – The Board received a list of those support personnel who signed and returned their form and those who did not.   If the coaches have not already received
            The Code of Conduct  then they will be given one to sign.
13. Replace Dugout Estimate – The architect has submitted an estimate of $10,000 to replace each dugout.   Mr. Priest is going to have Dave Vlasaty inspect the dugouts and compile a list of materials needed.  David Lilja is willing to help.

    •    Weight Room -  The architects estimate to redo and bring up to the code the garage/storage building for use as a weight room is approximately $100,000.00.  The general consensus is this is way too much money for an old building.
    •    Approve Athletic Director and Coaching Job Descriptions – action item.

    PRINCIPAL’S REPORT – Mr. Schneider not here.

    SUPERINTENDENT’S REPORT -  everything has been reported. – after the Board Committees have been abolished Mr. Priest will be calling on Board members to establish new committees under Superintendent’s Committees.

    ENCLOSURES:
        Becky Moorehead has been recognized by IASB as an IASB LeaderShop Academy Member.
        Mr. Priest also congratulated Becky on her banking accomplishment.
   
    ADDTIONAL :   John Prentice passed around a 1972 Handbook which was only 8 pages long.  He thought the Board would enjoy looking at it.
        Steve Richey asked why we have PE students wearing street shoes in the gym.  He also wanted to know if the intercom problem has been fixed.  Mr. Priest told him it has been fixed.
        The playground equipment was also brought up again.  The PPO needs to line up volunteers so that the equipment can be installed.  The old monkey bars may be pulled out.  New pea gravel will also be hauled to the playground.

    CLOSED SESSION:
        Kim Siemers, seconded by Daryl Rosenkrans, made a motion to adjourn to closed session at 8:10 P.M. to discuss personnel and probable or imminent litigation.
        Motion passed unanimously on a roll call vote.
        Kim Siemers, seconded by Becky Moorehead, made a motion to come out of closed session at 8:35 P.M.
        Motion passed unanimously on a roll call vote.

    ACTION ITEMS:

        Kim Siemers, seconded by John Prentice, made a motion to approve Paul Prawdzik as Assistant Soccer Coach.    Motion passed unanimously on a roll call vote.

        Kim Siemers, seconded by John Prentice made a motion to appove Nicolette Woolstencroft as the High School Pom Pom coach.  Motion passed unanimously on a roll call vote.

        Kim Siemers, seconded by John Prentice made a motion to approve  Toni Sellers Pierce as Assistant High School Fresh/Soph Volleyball Coach.  Motion passed unanimously on a roll call vote.

        Kim Siemers, seconded by John Prentice, made a motion to approve the employment of Rebecca Boyer as a Classroom Aide in the First Grade.   Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to approve the second reading of the Activity Fund Policy.        Motion passed unanimously on a roll call vote.
   
    Kim Siemers, seconded by John Prentice, made a motion to approve the Reynold’s  Methodist Church lease for the PKD.  Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to approve the Annual Recognition of Paw Paw High School.    Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to approve the Annual Recognition of Paw Paw Elementary School.   Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to approve the Resolution to Abolish Board Committees.
    Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to approve the job descriptions for Athletic Director and Coaches.
    Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by John Prentice, made a motion to adjourn the meeting at 8:37 P.M.
    Motion passed unanimously on a roll call vote.