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2009-07

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
BOARD OF EDUCATION
REGULAR MEETING
July 20, 2009
PAW PAW JR/SR HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS
7:00 P.M.


    The Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 was called to order on July 20, 2009 at 7:01 P.M. by Board President, David Lilja.  Those answering roll call were: David Lilja, Steve Richey, Becky Moorehead, Kim Siemers, Jason Penman, Daryl Rosenkrans and John Prentice.   Also present were:  Superintendent  Robert Priest, Principal Chuck Schneider, Tami Geer and Sheri Fore.

        A motion was made by John Prentice, seconded by Becky Moorehead, to approve the Minutes of the Regular Board Meeting of June 15, 2009 as presented.
        Motion passed unanimously on a roll call vote.
       
        A motion was made by Kim Siemers, seconded by Becky Moorehead, to approve the Minutes of the Closed Session of June 15, 2009 as presented.
        Motion passed unanimously on a roll call vote.

    CONSENT AGENDA ITEMS

        Kim Siemers, seconded by Jason Penman, made a motion to approve the consent agenda items as follows:
    •    Approval of the bills with late additions.
    •    Education:    $246,381.68       
    •    O/M:                       42,600.07
    •    Bond/Int.             126,738.13                          
    •    Trans:                       35,518.59                                         
    •    IMRF/SS:                  4,629.79                        
    •         Capital Imp.                165.40             
    •     Tort:                       69,786.50                       
TOTAL:         $525,820.16                      
    •    Approval of the Treasurer’s Report as presented by Eunice Rogers, District Treasurer.
    •    Approval of the Financial Reports as presented.
    Motion passed unanimously on a roll call vote.

    WAIVER HEARING                                                                                                                                                                 
        Board President, David Lilja, opened the hearing on the School Holiday Waiver Request.
Mr. Priest explained that the waiver is to allow the school the option to waive Veteran’s Day, Martin Luther King’s Birthday, Lincoln’s Birthday, and Casmir Pulaski Day.  It is time to renew the waiver for the next five years.  By doing it now, we are getting a head start on all the paper work that has to be done.
        There were no comments from the public.
        Becky Moorehead, seconded by David Lilja, made a motion to approve the waiver request.
        Motion passed unanimously on a roll call vote.
   
    BOARD COMMITTEE REPORTS:
        EDUCATION - Have not met.
        BUILDING – Have not met.
        TRANSPORTATION – Have not met.
        POLICY - Have not met.
        ATHLETIC – Have not met.
   
    OLD BUSINESS: None
           
    NEW BUSINESS:  

    •    Board and Superintendent’s Committees Discussion - Board Committee should be renamed Superintendent’s Committee.  Becky Moorehead and Daryl Rosenkrans suggested this change after attending a Board Member workshop where this was discussed.   Mr. Priest suggested that the change be made with a motion rather than a policy change.  
    •    Confidentiality of closed sessions -  Every six months we have to decide if any of the Closed Session Minutes can be opened to the public.  Mr. Priest has gone over the minutes and is recommending that all closed session minutes be kept confidential except for the June 15, 2009 closed session minutes.
    •    Tentative Budget and Display – this year the budget will change no matter what.  In lieu of everything  going on with the state, we are definitely not projecting budget figures.  The state will probably fund at the 50% level for the first part of the year and hopefully the rest of the funding will be available the second half of the year.  This budget is based on the revenue we received this past year. Two areas that will be affected the most will be Reading Improvement and PKD.  In regards to the PKD grant, we have not signed a contract with First Student and Mr. Priest is considering doing the transportation in-house for a lot less.   Mr. Priest will be contacting the other two districts about sharing the costs if the State only comes up with the 50% for the whole year.  Board Member Steve Richey mentioned at this time that IVVC is also facing state cuts.  Regarding the tentative budget:  The Ed Fund is in balance but we may have to use Working Cash funds to make up a projected deficit of $39,000.  The O/M Fund is in balance; the Transportation Fund shows a projected surplus of $27,000; and the Debt Service Fund is in balance.  In the past, we have levied generously in the IMRF/SS Fund.   We will levy at less in order to use up the fund balance.   The Health/Life Safety Fund is depleted and the Working Cash Fund will be at a deficit of $10,000 because of moving money to the Education Fund.  The CPI that will be used next year is .1%.  The money that we abated will probably be used next year.
    •    Class Sponsor Job Descriptions – Mr. Priest stated that Chuck Schneider has done a great job on the job descriptions.  Mr. Schneider stated that they all are similar until you attach specifics to particular classes such as fund raising, 8th grade and senior trips, etc.  A question arose regarding fund raisers in the summer.  Unexpected fund raising events should be approved by the Principal and/or the Superintendent.
    •    Bus Lease – We are leasing a 71 passenger Thomas bus for a three-year lease.  The handicapped bus lease is up and Mr. Priest stated he had hoped to buy it outright.  However it had already been sold.  He has contacted Central States Bus Sales for a one year old, 18 passenger wheelchair bus at the cost of $10,959.00 for a 2-year lease. 
    •    CLASS TRIP GUIDELINES – The process is pretty much the same as has been followed.   The Senior Trip will be the week of spring break due to scheduling conflicts the end of the school year.  The guidelines address a senior entering after the first of the year who will not have done as much fundraising as the other class members.   That student could be charged a discretionary fee to attend the class trip.
    •    Activity Fund Guidelines – Again Mr. Schneider has done a great job with the written activity fund guidelines.  Mr. Priest has suggested that these be reduced to policy at next month’s meeting for the first reading.
    •    PKD Discussion – Discussed previously with the tentative budget.
    •    Imprest Fund Increase -  Mr. Schneider has requested that the Paw Paw Schools Imprest Fund be increased to $3500.00.
    •    Paw Paw Elementary and High School AYP – both schools met AYP.  The challenge next year will be to meet a higher yet AYP as it is being raised.
    •    Teacher Handbook – If there are any questions or comments, please let Mr. Priest know. 
    •    Approve Intergovernmental Agreement with Indian Creek CUSD #425 – Mr. Priest has been informed by Indian Creek Superintendent, Pam Rockwood that the person who was going to take the Social Worker position has taken a job elsewhere.  Ms. Rockwood will be looking for another person but at this time we will be starting the year without a Social Worker.
    •    Summer Work – Summer work is moving along.  Both gym floors look nice.  The Jr. High gym will be ready for use Monday and the High School gym will be ready August 12th.   Evidently there is playground equipment in the shed that has not been installed.   This was purchased by the PPO several
  years ago.  Mr. Priest will look into this.  Dave Vlasaty has all the new lockers done.  He also did a great       
     job on the ramp and deck of the modulars.
    •     IASB Convention – November 20-22.  Just a reminder, the hotel assigned to us is The Sheraton.

Two additional items – The sign stating no skate boarding, etc. is to protect the school should anyone be hurt on school property.  We are covered because it is posted.
Would it be possible to aim the floodlights at either end of the Jr. High wing down in order to cut back on the glare?

        PRINCIPAL’S REPORT
Mr. Schneider reported that there is still no one for the 7th Grade Girls’ and Boys' Basketball coaching positions.   Also needed is a Jr. High Cheerleading Sponsor.  Band Camp is next week.  Volleyball Camp starts the 25th.   Robo-calls have gone out as a reminder regarding physicals and registration requirements including proof of residency.

        SUPERINTENDENT’S REPORT – Everything has been discussed.
        ENCLOSURES – NONE
ADDITIONAL – Board Member, John Prentice gave Mr. Priest some information on co-opting a wind energy plan with the local municipality.

CLOSED SESSION
            Steve Richey, seconded by David Lilja, made a motion to adjourn to Closed Session
    to discuss personnel and probable or imminent litigation at 8:07 P.M.
    Motion passed unanimously on a roll call vote.

Steve Richey, seconded by David Lilja, made a motion to come out of closed session at   8:28 P.M.
    Motion passed unanimously on a roll call vote.

ACTION ITEMS:
   
     John Prentice, seconded by Steve Richey, made a motion to approve Class Sponsor Job Descriptions.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve Class Trip Guidelines.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve the Teacher Handbook.
    Motion passed unanimously on a roll call vote.

John Prentice, seconded by Steve Richey, made a motion to approve a three year bus lease with    Midwest Bus Sales for $11,630 per year and a one year lease with Central States for $10,959.
    Motion passed unanimously on a roll call vote.

John Prentice, seconded by Steve Richey, made a motion to approve the Intergovernmental                     Agreement with Indian Creek CUSD #425.
    Motion passed unanimously on a roll call vote.

John Prentice, seconded by Steve Richey, made a motion to approve increasing the Paw Paw Schools Imprest Fund to $3500.00.
     Motion passed unanimously on a roll call vote.

John Prentice, seconded by Steve Richey, made a motion to keep Closed Session Minutes confidential except for the June 15, 2009 Closed Session Minutes.
    Motion passed unanimously on a roll call vote.

    David Lilja, seconded by Jason Penman, made a motion to adjourn the meeting at 8:30 P.M.
    Motion passed unanimously on a roll call vote.