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2008-10

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
REGULAR MEETING
BOARD OF EDUCATION
MONDAY, OCTOBER 20, 2008
7:00 P.M.
PAW PAW JR/SR HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS

    The Regular Meeting of the Paw Paw Community Unit School District #271 Board of Education was called to order by Board President, David Lilja, at 7:00 P.M. on October 20, 2008.  Those answering roll were: Daryl Rosenkrans, Steve Richey, John Prentice, Becky Moorehead, Kim Siemers, and David Lilja.  Bruce Oates was absent (entered at 7:50 P.M.)  Also present were:  Superintendent, Robert Priest; Principal, Charles Schneider; Sarah Pfeifer; Laura Weber; Bob Fogarty; Cody Jacox; Debbie Jacox;  Alice Zeman; Jennifer Reese; Allen Faber; and Sheri Fore.

    APPROVAL OF MINUTES:

    Daryl Rosenkrans, seconded by Steve Richey, made a motion to approve the minutes of the
Regular Board Meeting of September 15, 2008 as presented.
    Motion passed unanimously on a roll call vote.
     
    Kim Siemers, seconded by Becky Moorehead, made a motion to approve the Closed Session Minutes of September 15, 2008 as presented.
    Motion passed unanimously on a roll call vote.

    CONSENT AGENDA ITEMS:

    Kim Siemers, seconded by Becky Moorehead, made a motion to approve the Consent Agenda Items as presented:
   
    Approval of the bills with late additions and corrections:
a.)    Education:        $254,814.80
b.)    O/M:                               28,944.64                      
c.)    TRANS:                       38,212.08
d.)    IMRF/SS:                         8,390.35
e.)    TORT:                   2,573.50
f.)    H/L/S:              144,881.72
TOTAL:            $477,817.09

    Approval of the Treasurer’s Report as reported by Eunice Rogers, District Treasurer.
    Approval of the Financial Reports as presented.
    Motion passed unanimously on a roll call vote.

    OPEN FORUM:
    Sarah Pfeifer brought snacks for the Board and the Administration for Boss’s Day on behalf of the Education Association.

    Debbie and Cody Jacox asked the Board to approve the formation of an FFA Alumni
Association.     Debbie presented a list to the Board of interested people.  With Board approval the group can start to help FFA with various projects.   The question arose regarding whether members have to be a Paw Paw graduate.  Mr. Faber stated that anyone may participate.

    BOARD COMMITTEE REPORTS:

a.)    Education –  Meeting held September 22nd.  Textbooks were discussed.  The Textbook Loan Program will be for grades 9-12 this year.  The Committee discussed what is needed.    The Education Committee will meet again November 24, at 6:00 P.M.  There will be no December meeting.   A January meeting has been scheduled for January 26, 2009.  Also discussed was WIN testing at the high school level.  Mrs. Hemmen works with high school students.  Mrs. Foos works with the 7th & 8th grade students through AIMS Web.   Mr. Priest remarked that he learned some interesting things about MAPS at the recent all day institute.
b.)    Building – have not met
c.)    Transportation – on the agenda to purchase two  14 passenger vehicles.
d.)    Policy – not met – new press is out – new change on the bid threshold from $10,000 to $25,000.00
e.)    Athletic – meeting changed to Wednesday, November 22nd at 6:00 P.M., if agreeable with Mr. Linden and Mr. Strong.
   
    OLD BUSINESS:      None

    NEW BUSINESS:

    Honeywell – windmills & energy – Laura Weber and Bob Fogarty were present to discuss the energy needs of the buildings and passed out an informational handout.  We have seen significant savings with the work previously done by Honeywell.  However, after studying our energy usage, it has been determined that the Jr. High wing is using 47% of the energy.  The Jr. High control system is not functioning properly.  Some other areas that have not been dealt with are the windows in the shop area and elementary gym and lighting in the gyms.  Also included in the project would be the ceiling in the cafeteria.  Honeywell is proposing to do these items plus install 2 wind turbines in order to produce our own electricity.  The project can be done in stages or all at once.  This project would be financed through lease programs.  Energy savings could be used to pay down the lease which would be paid to Honeywell.   The total estimated cost would be $750,000 to $850,000.  The turbines would be about $250,000 - $350,000.  Mr. Priest will talk with Jamie Rachlin for more information on financing this project.   

    Request to establish FFA Alumni Organization – already discussed – action item

    Resignation of Non Certified personnel – closed session

    PKD Lease – closed session

    Lease for Child Care Vehicles – Mr. Priest is recommending leasing  two  14 passenger vans at $6,757 a year per vehicle.   These cannot be used for routes but may be used for extra- curricular activities and to take some of our special needs children to their schools.  We have had some difficulties having enough vehicles and drivers due to the fact that we have so many special trips. We have a nice surplus in the transportation fund so we can afford this.

    Risk Management Policy – 2nd reading – adopt it.  Action Item

    APEX Credit Recovery - This is the new program through the ROE and raises the bar compared to the program used last year.  Emily Jamroch, Amelia Hemmen and Lorrie Hill attended training at the ROE.  Students are required to spend 90 hrs doing the work and have to finish by a certain date to get credit.   At the end of the year the program will be assessed.   An alternative program would be American School online.  Action Item.

     Earlville has been contacted to buy our 13 year old elementary music books for $1355.00. The Superintendent thought that was too much money for older textbooks.  Mr. Priest is recommending we sell them to Earlville for $600.00 which includes grades 3, 4 and 5 as well as the teacher editions and full CD packs.  We have purchased new music textbooks.  Dawn Heavilin did a nice job of putting together the proposal.
Action Item.

    SeniorTrip – There is a question about when to schedule the senior trip as there are many conflicting activities going on in the spring.   Most likely the trip will be the weekend of spring break from March 20-23 or sometime that week. 

    Audit – The board received copies of the final audit.  Mr. Priest stated he was very pleased with the audit.  The audit went smoothly and there were no major areas of concern.

    Volunteer Boys’ Assistant Basketball Coach – closed session.

    Approve the ISDA Property/Casualty Umbrella Insurance Renewal – this is done every year.
Action Item.

    PRINCIPAL’S REPORT
    In addition to his written report Mr. Schneider reported that we can now e-mail non faculty coaches.
Their e-mails are listed on the website.   Mr. Linden invited a trooper to do a seat belt demonstration for the Driver’s Ed class.  In the future if we want to have Lee County do a canine search, we have to send a letter requesting a criminal search of school grounds.   There will be two choir and one band student participating in the IMEA Festival.  It is possible they can advance to State.  Eighth grade will be sponsoring a candle sale in the next couple of weeks.  They will also host a silent auction at the last girls’ Jr. High basketball game.

    SUPERINTENDENT’S REPORT – covered everything.

    ENCLOSURES: -  Paw Paw Schools has been recognized for academic excellence by School Search and was one of 60 Illinois School Districts honored with the 2008 Bright A+ Award.
    Fire Prevention Week for grades K-2  is this week.

    Kim Siemers, seconded by Steve Richey, made a motion to adjourn to closed session at 8:45 P.M.
    Motion passed unanimously on a roll call vote.

    Kim Siemers, seconded by Daryl Rosenkrans, made a motion to come out of closed session at 9:04 P.M.
    Motion passed unanimously on a roll call vote.
   
    ACTION ITEMS
    John Prentice, seconded by Steve Richey, made a motion to approve the establishment of an FFA Alumni Organization.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to adopt the Risk Management Policy.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve the resignation of Rebecca Carlson as noon duty supervisor.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve the lease of 2 child care transportation vehicles at $6,757 per vehicle.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve the APEX Credit Recovery Contract.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve the sale of the old music textbooks to Earlville for $600.00.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by Steve Richey, made a motion to approve David Lilja as volunteer Assistant Boys’ Basketball Coach.
    Motion passed unanimously on a roll call vote.

    John Prentice, seconded by David Lilja, made a motion to approve ISDA Property/Casualty Umbrella Renewal.
    Motion passed unanimously on a roll call vote.

    Becky Moorehead, seconded by David Lilja, made a motion to adjourn the meeting at 9:08 P.M.
    Motion passed unanimously on a roll call vote.

   
   
    ____________________________________         ____________________________________
        BOARD PRESIDENT                    BOARD SECRETARY