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2008-06

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
REGULAR BOARD OF EDUCATION MINUTES
June 16, 2008 – 7:00 P.M.
Paw Paw High School Library
Paw Paw, Illinois

Board President David Lilja called the Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 to order at 7:05 P.M. on Monday, June 16, 2008. Those answering roll call were: David Lilja, Kim Siemers, Becky Moorehead, Steve Richey, and Daryl Rosenkrans. Absent were John Prentice and Bruce Oates (he entered at 7:09). Also present were Superintendent Robert Priest, Mr. Chuck Schneider, Mike Lambert, Brian Lambert, Patty Torman, Mrs. Sarah Pfeifer and Mr. Brandon Harbecke, teachers at Paw Paw Schools.

Steve Richey, seconded by Daryl Rosenkrans, made a motion to approve the minutes of the Regular Board Meeting of May 19, 2008, as presented. Motion passed unanimously by a roll call vote.

Kim Siemers, seconded by Becky Moorehead, made a motion to approve the minutes of the Closed Session of May 19, 2008, as presented. Motion passed unanimously by a roll call vote.

Budget Hearing on FY2008 Budget Amendment

Becky Moorehead, seconded by Daryl Rosenkrans, made a motion to open for the FY2008 Budget Amendment  Motion passed unanimously by a roll call vote.

Mr. Priest stated that this comes up every year. He is just amending the budget to reflect the current school year. One of the line items to be amended is Special Education. Expenses have gone up and there is no way of knowing last year what the expenses would be in that area for the school year, as that changes whenever a student is added or dropped.

Steve Richey, seconded by Daryl Rosenkrans, made a motion to close the hearing for the FY2008 Budget Amendment. Motion passed by a roll call vote.

Becky Moorehead, seconded by Kim Siemers, made a motion to approved the Amended FY2008 Budget as presented. Motion passed by a roll call vote.

Consent Agenda Items:
Steve Richey, seconded by Bruce Oates, made a motion to approve the Consent Agenda Items as presented:
A). Approval of the bills, with late additions/corrections, as follows:
Ed: $206,799.69
OP/M: $ 26,679.93
B/I: $ 9,761.37
TRANS: $ 19,409.96
IMRF: $ 6,436.35
F/S: $ 2,042.30
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TOTAL: $271,129.60

B). Approval of the Treasurer’s Report as submitted by Eunice Rogers, District Treasurer,
C). The Financial Reports as presented.

Motion passed unanimously by a roll call vote.

Open Forum:

Mr. Brian Lambert and his son wanted to speak to the Board about the letter he received, about his son, concerning discipline.

Kim Siemers, seconded by Steve Richey, made the motion to go into Closed Session to speak with Mr. Lambert, at 7:16 P.M. Motion passed unanimously by a roll call vote.

Bruce Oates, seconded by Steve Richey, made a motion to come out of Closed Session at 7:35 P.M. Motion passed unanimously by a roll call vote.

Board Committee Reports:

a. Education Committee – ISAT scores were very encouraging.
b. Building – has not met
c. Transportation – has not met. Mr. Priest did add that a new school bus will be delivered this summer, with the number 74 on it.
d. Policy – the Illinois legislation has not passed any new laws as of yet.
e. Athletic – the committee did meet. Four out of the eight camps were completed, seemed to go very well. The Board will talk about extra-curricular positions in Closed Session.

Items for Discussion:

a. Old Business
1. Extra Curricular Assignments – CS

b. New Business

1. Employ PKD personnel – the grant from the State has been approved, so the Board needs to re-hire Mrs. Bertenshaw and Mrs. Phipps for 2008-09 – Action Item
2. Teacher Handbook – all Board members should have a copy. There are some changes, along with a couple of new pages which Mr. Priest has included – Action Item
3. Employ Substitute Bus Driver – Action Item
4. Substitute Teacher Pay – it is getting more difficult to get substitutes with the gas prices going up, and other districts paying more for all subs. We need to become more competitive with other districts. Mr. Priest proposed raising it from $85.00 to $95.00 per day. David Lilja wanted to know how many subs were called this year and the costs. Maybe the sub caller could be more creative, i.e. internal subbing, etc. Mr. Priest would look into costs and get back to David.
5. Non-Certified Pay – Closed Session
6. Principal Salary – Closed Session
7. Wind Turbine Proposal – this came about through Jamie Rachlin. A representative came in to see Mr. Priest with a proposal. For $34,000 his company would do a survey to see if it would be feasible to put in a wind turbine to run the schools. The Board said thank you but no.
8. Adopt and approve purchase of High School Algebra/Math Textbooks – the Board members asked if this proposal included Jr. High also, as they were under the impression the new math adoption would be for Jr High and High School? After looking the proposal over, and asking Mr. Schneider if this was just for the High School, the Board decided to table this until all the facts, and costs were in front of them.
9. Board Meeting Schedule for 2008-09 – list of Board Meetings for the 2008-09 school year. Some dates were changed because of holidays.
10. Fundraisers – Mr. Schneider spoke on the list that was included in the packet. This is a partial list; there will be more added as the school year progresses.
11. Approve Educational Support Employee Resignation – Closed Session
12. Approve Employment of Cheerleading Sponsor – Closed Session
13. Approve Prevailing Wage Resolution – copies of documents were in Board Packet. This is done every year as required by the State of Illinois – Action Item
14. Summer Work Report – Mr. Schneider reported that work for the summer was on tract. The science room was completely gutted and the bleachers in the High School gym were completely removed.
15. Health/Life/Safety Amendment Status and Bid Approvals – the bids for the blacktop and the roof came back. The blacktop bids came in so high so the architect recommended rejecting those bids and putting it out for bid again. The roof bid, #22, came in and the recommendation from the architect was Sterling Roofing at a cost of $150,000. We need the new roof, so the architect recommended the Board approve the bid from Sterling Roofing – Action Item
16. Fuel Bid – the results were included in the packet. Naturally fuel bids came in higher than last year with the lowest bid from Hintzsche Oil – Action Item
17. Shared Music Teacher – Earlville School District needs a part time Music Teacher and so do we, so we can hire just one teacher for the two districts, and share the costs.

Principal’s Report:

Mr. Schneider thanked the Board for all their help and support this past year, his first year as a principal. He reported that the Jr. High promotion and the High School graduation went very well. The 8th grade sponsors and he made a few changes in the program for Jr. High and it seemed to go smoother. He thanked Steve Richey and Bruce Oates for handing out diplomas.  With Micah’s help they worked out the bugs in the grading system, and this will help to take care of the problems with the end of the year report cards.

The Jr. Ten meeting was held recently at Paw Paw and the Jr. Ten board voted on starting games at 4:30 instead of 6:00. The new time passed by a slim margin. If schools are unable to make the time change on the sports calendars this 08-09 school year, all games in 09-10 would start at 4:30 p.m. The Jr. Ten has been trying to solicit new schools to join, but as of yet, no takers.
So far, there are two new staff members joining Paw Paw Schools, music and math for the 08-09 school year. Also, registration will take place August 6th and 7th.

Superintendent’s Report:

The information for the 2008 IASB Convention was included in the board packets. We need to know what members will be going, and if there is a preference for the hotel? All board members are going and gave their opinion on the choice of hotels. Patty will send that out this week.
Recently the Memorial Wall committee meeting was held at the school. It was agreed that the memorial would be a large bulldog head with paws below the head, outlined in gold, silver, and bronze for all donations. Gold for donations of $500 or above; silver for donations of $300; and bronze for donations of $150. There will be a tri-fold pamphlet given out at the Labor Day Celebration explaining this new memorial.

Enclosures:

None

Additional:

It was brought up about the donation by the Boosters of a score board, to be mounted near the soccer/baseball field. The District would have to pick up the costs of running electricity out to the unit. Ficek Electric informed Mr. Priest that the pole near the field could not be used for whatever reason; therefore electricity would have to be run from the Industrial Arts wing at a cost, to the District, of $10,000. No board decision was made at this time.

Closed Session:

Steve Richey, seconded by Bruce Oates, made a motion to adjourn to closed session of the Paw Paw Community Unit School District at 8:45 P.M. Motion passed unanimously by a voice vote.

David Lilja, seconded by Steve Richey, made a motion at 9:45 P.M. to come out of closed session.
Motion passed by a roll call vote, five yes, one no.

Action Items:

David Lilja, seconded by Steve Richey, made a motion to approve the Prevailing Wage Resolution as presented. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the employment of PKD teacher Sue Bertenshaw and PKD Aide Tina Phipps. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the employment of Cassie Masters as High School Cheerleading sponsor for 2008-09. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the employment of a substitute bus driver, Melissa Miller. Motion passed unanimously by a roll call vote.

Motion to approve the adoption and purchase of the new High School math textbooks died for lack of motion.

David Lilja, seconded by Steve Richey, made a motion to approve the 2008-09 Teacher Handbook, as presented. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the 2008-09 Non Certified employee salary schedule. Motion passed by a roll call vote, with a vote of 5 yes, 1 abstained, 0 no’s.

David Lilja, seconded by Steve Richey, made a motion to approve the 2008-09 Substitute Teacher pay.
Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to accept the resignation of staff member, Kathleen Kellen, Paraprofessional. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the bid for the roof, Health/Life/Safety Amendment #22. Motion passed unanimously by a roll call vote.

David Lilja, seconded by Steve Richey, made a motion to approve the bid for repaving a portion of the parking lot and drive.  Motion was voted down, six to zero.

David Lilja, seconded by Steve Richey, made a motion to award the fuel bid to Hintsche Oil. Motion passed unanimously by a roll call vote.

Adjournment:

Becky Moorehead, seconded by David Lilja, made a motion, to adjourn the Regular Board Meeting of the Paw Paw Community Unit District #271, at 9:58 P.M. Motion passed unanimously by a voice vote.