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2005-09

PAW PAW COMMUNITY UNIT SCHOOL DISTRICT #271
REGULAR MEETING
BOARD OF EDUCATION
SEPTEMBER 19, 2005
PAW PAW HIGH SCHOOL MEDIA CENTER – PAW PAW, ILLINOIS
7:00 P.M.

The Regular Meeting of the Board of Education of Paw Paw Community Unit School District #271 was call to order at 7:00 P.M. on September 19, 2005, in the Paw Paw High School Media Center, Paw Paw, Illinois. Those answering roll call were: David Lilja, Bruce Oates, Kim Siemers, Becky Moorehead, John Prentice, and Steve Richey.

Also present were: Superintendent, Robert Priest; Principal, Galen Noard; Alice Zeman; Ted Photakis; Joel McFadden; Beth Stump; Doug Balder; Tammy Safranek; Dawn Foster; and Sheri Fore.

PUBLIC HEARING ON THE 2005-2006 BUDGET

The budget hearing was opened at 7:01 P.M. Mr. Priest informed the Board that we are in good shape. He projects that we will end all funds in a surplus, with revenues more than expenditures. The projected surplus in the Ed Fund is $66,000.00. Some supplies have been increased. A major concern is the age of some textbooks and textbook replacement has been built into the budget. An aide has been added which will be approved tonight.

The O/M Fund is projected to have a surplus of $8000.00. Each project will be evaluated before upgrading. We should have a building committee meeting soon to discuss projects needed to be done.
The Bond/Interest Fund we can’t mess up. The clerks levy the amount of our bonded indebtedness.

The Transportation Fund is in excellent shape and a surplus of $61,000.00 is expected. We are buying a new bus this year.

The IMRF/SS is a self sustaining fund and the projected surplus is $246.00. Mr. Priest indicated he will raise the IMRF/SS levy a little.

Working Cash is in very good shape. This fund is being built up for future use or emergencies.
Mr. Priest ended by saying he plans on being more creative with the tort fund this year.
There were no questions or comments from the public.

The Budget Hearing was closed at 7:08 P.M.

Bruce Oates, seconded by Steve Richey, made a motion to adopt the 2005-2006 Budget as finalized during the Public Hearing.
Motion passed unanimously on a roll call vote.

Bruce Oates, seconded by Becky Moorehead, made a motion to approve the Regular Board Minutes of August 15, 2005
Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by Bruce Oates, made a motion to approve the minutes of the Committee as a Whole, Board Meeting of August 20, 2005.
Motion passed unanimously on a roll call vote.

David Lilja, seconded by John Prentice, made a motion to approve the Closed Session Minutes of the August 15, 2005 Board Meeting.
Motion passed unanimously on a roll call vote.

CONSENT AGENDA ITEMS:

Bruce Oates, seconded by Becky Moorehead, made a motion to approve the Consent Agenda Items as follows:

Approval of the bills, late additions and corrections as presented:

  • ED: $218,627.49
  • O/M: 17,901.98
  • B/I: 9,704.25
  • TRANS: 6,812.88
  • IMRF/SS: 6,788.64
  • F/S: 9,080.02
  • TOTAL $268,915.26

Approval of the Treasurer’s Reported as presented by Eunice Rogers, District Treasurer.
Approval of the Financial Reports as presented.
Motion passed unanimously on a roll call vote.

OPEN FORUM

Tammy Safranek asked to speak to the Board of behalf of the Boosters Club. They are trying to increase membership by giving free passes into school games. She also reported that they are proposing a way to increase school spirit by perhaps having a drawing for pizza and pop, and letting the winner pick a few friends to join him/her to a designated area (VIP) to watch the game. The Board indicated she should confer with Mr. Noard and Mr. Balder.

BOARD COMMITTEE REPORTS:

ED: The education committee met the first part of September. The meeting mainly revolved around the curriculum mapping. There is an inservice October 7. There needs to be a
survey of textbooks to determine the publishing date. Also discussed were the test scores.

O/M: The Building Committee need to schedule a meeting. Tuesday, September 27, 2005, at 1:00 was agreed upon for the meeting.

TRANSPORTATION: Mr. Priest has estimates on the lease or purchase of a new bus. We’ll talk more about that later. The new route is going well.

POLICY COMMITTEE – The Policy Committee met last Saturday. The next meeting will be October 15, 2005 at 9:00 A. M. to go over Section 4.

ESG Presentation – Joel McFadden and Ted Photakis were present to discuss upgrading our energy systems. Mr. Photakis explained that he would go through the buildings and make recommendations. He passed out information explaining the process.
He has already done an informal walk-thru and from that pointed out a definite need to upgrade windows and unit ventilators. He would work with the Board to develop a plan.

The FFA officers introduced themselves and invited everyone to a cook-out and softball game on October 2nd. Mr. Faber, the new Ag teacher, requested permission for himself and FFA members to attend the National Convention at Louisville, Kentucky. The group will be transported on the Section bus with AFC and Amboy FFA members and their sponsors.
Mr. Priest stated that in the past the district has paid the expenses for the teacher. Also if anyone is interested a charter bus will be going to Louisville for a day and arriving back around midnight. Please let Mr. Faber know if interested.

OLD BUSINESS:

Coaches and extra curricular positions will be discussed in closed session.

Basketball Court with village – The village mayor has looked at the site and the village plan is to take off the sod and put in gravel and let it set for the winter. The asphalt will be put down in the spring. Something else to be considered is a sidewalk by the Jr. High addition. This will be a priority to be discussed at the Building Committee meeting. It has also been suggested to put an ad in the paper and try to sell the sod since it is good grass.

NEW BUSINESS:

Employment of Ag Teacher – closed session.
Employment of Instructional Aide – closed session.
Employment of Bus Driver – closed session.
FFA National Convention Request – discussed earlier

Teachers’ Handbook – The Teacher Handbook has been upgraded. The part about withholding teacher wages was taken out. We can’t do that. Otherwise there were very few changes.

Mileage Rate – the federal mileage rate has been raised to 48.5 cents per mile.
The district has not raised the mileage rate in some years. The Board agreed that this should be done.

Bus Purchase – Gary Dunn has investigated the lease or purchase of a new bus.
The bus lease would be for one year at the cost of $13,751 and at the end of the year can be purchased for $47,373.00. The mileage allotment would be 29,000 miles. One advantage to leasing is if we would get a lemon bus or a bus with lots of problems, we would call the company and be able to turn it in on another one. We can also go to a second year lease. Mr. Priest believes that from a budget stand point, it makes sense to lease a bus. We can draw on the interest from the money left in not purchasing a brand new bus this year. Gary Dunn and a rep from Midwest Transit brought a bus for Mr. Priest to look at and for Mary Dodaro to drive. The bus has a wheel chair lift and seats that can be moved around.

Approve Health Life Safety Waiver – There are three outstanding H/L/S amendments. Two are for bleachers that have been repaired. We need the architect to sign off on this so we can close those amendments. We cannot close the tank amendment until samples verify that there are no longer any contaminated wells. This will all be discussed at the Building Committee Meeting. It was also mentioned at this time that the district should start the process for finding a new architect. If the Board waits until the convention they can look at some of the architects that will be there.

Approve Waiver Request for Appointment of Board Members. - Mr. Priest has spoken with Jerry Mitchell regarding our 7th Board Members. He is willing to support legislation to change the law. The district will need to approve the waiver.

Superintendent’s Phone Allowance – Mr. Priest is requesting the Board give him a $25.00 phone allowance per month in order to only have to carry one cell phone. The district has gone to a new cell phone plan which costs around $110.00 per month for 5 cell phones.

Northwestern Illinois Association Ballot – the Board needs to vote for 2 people.

PRINCIPAL’S REPORT

Mr. Noard reported that two School Improvement Documents are presented to the ROE every year. The rating from the ROE on these documents has been very good. One is for the Jr./Sr. High School and one for the Elementary School. Each has 5 goals listed. Mr. Priest has a copy and there is a copy in Mr. Noard’s office. The STS tests are the week of the 26th. The K-8 kids will be given breakfast. Fall athletic teams are doing
well and there is a good participation in fall sports. Fifteen students attend IVVC in the afternoon. Homecoming is this week with a volleyball game Friday night and a soccer game Saturday afternoon. The dance is at the golf course at 7:00 P.M.

SUPERINTENDENT’S REPORT:

The windmill tax money has added 4 _ million dollars in EAV and with our tax rate applied translates to $111,000 to the Ed Fund and overall $231,000.00 dollars. Mr. Priest met with John Fritts, County Treasurer and Nancy Nelson, County Clerk, and they verified that his figures are correct. Having the wind mill money has made a significant difference.

Bruce Oates, seconded by Kim Siemers, made a motion to go to closed session for probable or imminent litigation and personnel at 8:48 P.M.
Motion passed unanimously on a roll call vote.

Steve Richey, seconded by Kim Siemers, made a motion to come out of closed session at 9:42 P.M.
Motion passed unanimously on a roll call vote.

ACTION ITEMS:

Becky Moorehead, seconded by David Lilja, made a motion to approve the employment of personnel for extra curricular positions as presented: See attached.
Motion passed unanimously on a roll call vote.

Bruce Oates, seconded by Steve Richey, made a motion to approve a waiver request to be sent to the Legislature as presented concerning the appointment of a seventh Board Member.
Motion passed unanimously on a roll call vote.

Kim Siemers, seconded by John Prentice, made a motion to approve an application for extension of time to complete health/life/safety work items.
Motion passed unanimously on a roll call vote.

David Lilja, seconded by John Prentice, made a motion to approve the employment of Allen Faber as a bus driver.
Motion passed unanimously on a roll call vote.

Steve Richey, seconded by Kim Siemers, made a motion to approve a cell phone allowance for the Superintendent in the amount of $25.00 per month.
Motion passed unanimously on a roll call vote.

Bruce Oates, seconded by David Lilja, made a motion to approve the mileage rate for district travel to be the same as the IRS rate of 48.5 cents per mile.
Motion passed unanimously on a roll call vote.

Becky Moorehead, seconded by John Prentice, made a motion to approve the Teacher’s Handbook.
Motion passed unanimously on a roll call vote.

John Prentice, seconded by David Lilja, made a motion to employ Allen Faber as Ag teacher for the 2005/2006 school year.
Motion passed unanimously on a roll call vote.

John Prentice, seconded by David Lilja, made a motion to approve the employment of Erin Odle as an instructional aide for the 2005/2006 school year.
Motion passed unanimously on a roll call vote.

David Lilja, seconded by John Prentice, made a motion to vote for Brigitte Wilken and Thomas Lynch as members of the Northwestern Illinois Subregion III Executive Board.
Motion passed unanimously on a roll call vote.

John Prentice, seconded by Becky Moorehead, made a motion for the Superintendent to proceed with the bus lease with Midwest Transit for $13,751.00.
Motion passed unanimously on a roll call vote.

Steve Richey, seconded by Kim Siemers, made a motion to approve the employment of Yadira Mendez as a lunchroom supervisor for the 2005/2006 school year.
Motion passed unanimously on a roll call vote.

Bruce Oates, seconded by John Prentice, made a motion to adjourn the Regular Meeting of the Board of Education of Paw Paw CUSD #271 at 9:52 P.M.
Motion passed unanimously on a roll call vote.